Why is collecting time data from employees so important? This presentation dives into the 5 key areas impacted by time data, and why it's critical to ensure that data is accurate.

1. 1
5 Ways Inaccurate
Time Data Can Hurt
Your Company
Brian Maxin
Director of Sales

2. 2
Why is tracking employee time
accurately
ESSENTIAL?

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Project Cost Accounting
• How much time and money is spent on
a project?
• Help you understand costs and where
projects are broken
• Widget completion tracking
• Grants Management (nonprofits)
• Better project estimates = MORE
PROFITS

4. 4
Payroll Cost Allocations
• Payroll costs are the single largest cost
• Cost allocations in your GL are critical
for accurate reporting and planning

5. 5
Client Billing
• How much time is spent on client work?
• You can’t bill what you haven’t tracked
• Lost time = LOST $$$

6. 6
Leave Management
• Mandated paid leave time
• Keep accurate balances
• Tracking for inquiries
• Compliance reporting
• Liability posting

7. 7
Regulatory Compliance
• ACA
• DCAA
• Sarbanes-Oxley (SOX)

8. 8
The truth is, while time tracking is
essential for any type of business,
nobody likes to track time!

9. 9
• Survey of Dynamics GP users
• Analyzed their use of
Dynamics GP, time and
expense software, and
challenges with collecting time
and expense data within their
companies

10. 10
Top 4 challenges
Getting timesheets submitted
on time
1
Correcting bad data & fixing
broken timesheets
2
3 Time tracking software doesn’t
sync with other business
applications
4 Can’t track all my data in one
place

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Challenge #1
Getting Timesheets Submitted On Time

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• Provide multiple options for data entry
– web and mobile
• Email reminders/manager notification
to make sure timesheets are
submitted on time
• Data entry compliance tools and
reports – reduce the “sheet hunting”
process
Getting timesheets submitted on time

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Challenge #2
Correcting bad data & fixing broken
timesheets

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• Keep it simple – nobody “likes” to
track time
• Data entry validation tools to catch the
corrections on the front end
• Flexible approval workflows for
manager review the accuracy of the
data
• Prior period correction and admin
tools to make sure the data is correct
before it goes to GP
Correcting bad data and fixing broken timesheets

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Challenge #3
Doesn’t sync with other business
applications

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• GP and GPPA
• MS Project
• ADP, Paychex, Paycor, etc
• GP Canadian Payroll
• CRM
• HR
• Off the shelf integration framework
and robust web-services/API
Doesn’t sync with other business applications

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Challenge #4
Can’t track all my data in one place

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• Time Tracking
• Time off tracking and leave requests
• Expense Tracking
• Custom/Equipment/Widget Tracking
• Resource Planning/Management
• DCAA and other compliance needs
• “Crew” based entry
• Project and Service Order tracking
Can’t track all my data in one place

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COMPANY NAME
Brian Maxin
maxin@journyx.com
(512) 225-3913
Thank you!
Q&A