Opportunities to improve on operational awareness and efficiencies

1. Water Use Licensing Workshop
Compliance Approach
27 March 2018

2. Compliance objectives
• WUL audits should not be a tick box exercise
• Opportunity to improve on operational
awareness and efficiencies
• Regulatory tool for obtaining budget approval
for water management and monitoring
• Benchmarks against which the operation can
assess its performance

3. Approach
Approaches to ensuring compliance:
• Folders for soft copies of WUL supporting
documents (i.e. according to appendix or
specific conditions)
• Adopting efficient systems for data
management and data sharing (internally and
externally) and implementing & tracking WUL
compliance actions
• Licence Implementation Plan (LIP) – from a
simple Excel system to a SMART tool
• Implementation Schedule
• Licence Implementation Register (LIR)

4. LIP
• Supported by management approval, budget and
an implementation schedule (timeframes and
responsibility)
• Assists in distinguishing:
‒ Monitoring requirements
‒ All deliverables
‒ Measures to address other auditable
conditions
‒ Commitments (and recommendations) in
WULA documents that may be referenced in
the WUL & in WUL deliverables - these are
legally binding

5. LIP (Quantity)
• Make a list of all volumes and tonnages that need
to be recorded and the frequency of recording –
align with authorised water uses and WC/WDM
initiatives.
• Indicate what equipment or processes are in place
to record the respective volumes and tonnages.
• Note what additions are needed to give full effect to
the WUL OR is an amendment indicated?
• Record or gauge the required volumes and
tonnages and assess against the WUL limits (this
will feed into the site water and mass balance).
• Take corrective action where limits are exceeded.

6. LIP (Quantity)
• Submit required data to DWS and include in
annual IWWMP update
• Indicate which flow lines are metered on the
annual water balance update and which will
have meters in future
• Maintain and verify recording equipment as per
the WUL
• Obtain approval from DWS for alternative
approaches e.g. meter validation instead of
calibration
• Budget accordingly

7. LIP (Quality)
• Assess current monitoring program against WUL
requirements
• Provide WUL to appointed monitoring consultants and
amend scope as needed
• Maintain a user friendly water quality database that
includes time of monitoring, GPS co-ordinates,
descriptions and photos
• Assess data against WUL water quality limits over short
and long term
• Take corrective action where limits are exceeded: may
include source or resource directed measures or an
amendment if limits are deemed unreasonable
• Notify and obtain approval from DWS for amendments to
monitoring points, methods and other applicable
conditions

8. LIR
• What has been done (including submissions)
• What has been closed out
• What is ongoing
• Needs to be supported by applicable
documents

9. LIP and LIR
Go to LIP and LIR Excel
document

10. SMART Tools
Have you ever asked…?
How do I explain progress to executives especially on
teleconferences?
How do I check off tasks from anywhere? Out in the
field? At a different site? At home?
How do I keep an auditable trail of tasks?
Then a SMART Tool could help you
Self-Monitoring, Analysis, & Reporting Technology
Sustainable, Measurable, Achievable, Resource allocated & Time
specific

11. SMART Tools
Tool options:
• Desktop Tools with VBA support (e.g. Metsi)
• Customizable Web-based Tools (e.g. JIRA)
• Bespoke Web-based Tools (e.g. Isometrix)
SRK excel
tool with VBA
automation
Clickable links
to access
detailed data
Todays tour

12. Pros and cons of each
option
Option Pros Cons
Desktop (e.g.
Metsi)
User friendly
Programmed to your needs
Not web-based
Customizable
Web-based
(e.g. JIRA)
Web-based, mobile phone
friendly
Relatively cost-effective
Configuration
somewhat limited
(e.g. colour
choices,
equations)
Bespoke
Web-based
(e.g.
Isometrix)
Web-based
Programmed to your needs
More expensive
Mobile
options

13. Up Next: A Tour of the SRK-
Clearwood JIRA Plug-in
Click on
desktop
item
Why show JIRA?
Because it is a
nice balance of
cost effective
and
customizable
and mobile:
Note (as always):
More
customization
=
More cost

14. Meet the JIRA Plugin

15. Calendar of upcoming tasks
Calendar
showing
your
upcoming
tasks

16. Visual progress tracking
Your job:
Make this
graph blue

17. Team dashboard
Now tasks for the
whole team are
shown

18. Overdue task alert
Your job:
Keep this
box empty
(i.e. No
overdue
tasks)

19. Access to all tasks
Click on ‘My Tasks’
to see all your tasks
Detailed entry and
audit trail on tasks

20. Much more possible…
Reminder emails
Auditing
Full Workflow Planning
Linked databases
Depends on needs and budget
But the really important task is the first one:
Making the plan
Contact Xanthe Adams or Whelan Naidoo for more
information (xadams@srk.co.za or naidoo@srk.co.za)
Mark off
tasks on
your mobile
phone with
JIRA mobile

21. Way Forward
• Continually update and implement the LIP,
schedule and LIR
• Network and continual communication with all
personnel on site and with DWS is key
• Work towards achieving 100% compliance
• Remember the LIP and LIR are only a
component of your operation’s Integrated
Water and Waste Management Plan

22. COMPLIANCE
MONITORING AND
MANAGEMENT –
AN ECOLOGICAL
APPROACH
Presented by:
Stephen van Staden
Scientific Aquatic Services

23. “YOU CAN’T MANAGE
WHAT YOU CAN’T
MEASURE”
Peter Drucker

24. HABITAT STRUCTURE
Channel width/depth
Channel morphology
Riparian vegetation
Instream cover
Bank stability
Substrate stability
Canopy
Gradient
BIOTIC INTERACTIONS
Feeding
Predation
Composition
Reproduction
Disease
Parasitism
PHYSICO-CHEMICAL
VARIABLES
pH
Temperature
Electrical conductivity
Dissolved oxygen
Nutrients
Hardness
Turbidity
Organic compounds
Trace metals
Chemical solubilities
FLOW REGIME
Watershed characteristics
Precipitation
Volume
Runoff
Velocity
Ground water
High-Low extremes
ENERGY SOURCE
Sunlight
Nutrient availability
Organic matter
Primary/Secondary producers
ECOLOGICAL
INTERGRITY

25. BIOLOGICAL DRIVERS
HYDROLOGY
GEOMORPHOLOGY
WATER QUALITY
Quantity Pattern Timing
Sediment Erosion
Physico-chemical Toxicity

26. BIOLOGICAL RECEPTORS
HABITAT BIOTA
Instream
Riparian
Wetland
Vegetation
Aquatic Fauna

27. ADVANTAGES OF BIOLOGICAL
INDICES AND TOXICITY TESTING
Allow for interpretation of water quality
over long periods of time
Biota serve as an “ecological indicator”
Rapid indication of the health of the
ecosystem
Allows for the comparison of spatial and
temporal changes
Indication of past and present conditions
Quick turn-around on results

28. ADVANTAGES OF BIOLOGICAL
INDICES AND TOXICITY TESTING
Multiple trophic levels can be observed
Socially and economically important analysis
Meaningful representation of the system’s
condition
Quantifying risk associated by considering
conditions of the system
….Most importantly….
EXPOSURE TO EVERYTHING
But indicates problem not necessarily what the
problem is

29. MEASURING SENSITIVITY
WETLANDS
Monitor wetland extent
HGM Unit Classification
EIS
PES (Wet-Health & Wetland IHI)
Eco-services
Risk Assessment
Define REC

31. CALCULATING SENSITIVITY
Wetlands
HGM Unit Classification
EIS
PES (Wet-Health &
Wetland IHI)
Ecosystem services
Risk assessment
REC
Rivers
EIS
Ecostatus
• Water Quality
• IHI HCR IHAS
• WET Testing
• (VEGRAI)
• SASS5
• MIRAI
• FRAI
• Diatom Ecostatus (SPI)
Ecosystem services
Risk assessment
DRIVERS
WATER QUALITY
Physico –chemical
Toxicity
HYDROLOGY
Quantity
Pattern
Timing
GEOMORPHOLOGY
Sediment
Erosion
RECEPTORS
HABITAT
Instream
Riparian
Wetland
BIOTA
Vegetation
Aquatic Fauna

32. EIS AND PES/ECOSTATUS
• Factors:
Biodiversity support
Landscape scale
Sensitivity
• Results:
Range of Mean Recommended
Ecological
Management Class
EIS Category
>3 and <=4 A Very High
>2 and <=3 B High
>1 and <=2 C Moderate
<1 D Low
PES Category Description
A Natural
B Largely natural
C Moderately modified
D Largely modified
E Greatly modified
F Critically modified

33. WATER QUALITY & WET TESTING

34. SASS5 &MIRAI

35. FRAI

36. SEDIMENT QUALITY & METAL ANALYSIS

37. TOXICITY TESTING
TROPHIC LEVELS
Bacteria Algae FishInvertebrate
s
SCREENING
DEFINITIVE
DEEEP
Vibrio fischeri
Selenastrum
capricornutum Daphnia pulex Poecilia reticulata

38. WATER
QUALITY
IMPACT
0
50
100
150
200
250
SASS5andIHASscores
Ma
r-
04
Se
p-
04
Ma
r-
05
Se
p-
05
Ma
y-
06
Se
p-
06
Ap
r-
07
Oc
t-
07
Ap
r-
08
Oc
t-
08
Ap
r-
09
Se
p-
09
Ap
r-
10
Se
p-
10
Ma
r-
11
Oc
t-
11
Ma
r-
12
Se
p-
12
Ma
r-
13
Ma
y-
15
Se
p-
15
No
v-
16
Ma
y-
17
D SASS5 174136164201140 86 125127 25 79 10 81 1 48 13 31 2 22 39 8 72
D IHAS 85 68 75 87 85 66 63 54 45 34 59 66 55 47 44 26 54 53 61 51 77
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
0.0
20.0
40.0
60.0
80.0
100.0
120.0
140.0
160.0
180.0
EC(mS/m)
pH
Mar
-04
Sep
-04
Mar
-05
Sep
-05
Ma
y-
06
Sep
-06
Apr
-07
Oct
-07
Apr
-08
Oct
-08
Apr
-09
Sep
-09
Apr
-10
Sep
-10
Mar
-11
Sep
-11
Mar
-12
Sep
-12
Mar
-13
Ma
y-
15
Sep
-15
Nov
-16
Ma
y-
17
D EC 13. 10. 13. 8.5 9.0 12. 13. 12. 13. 23. 65. 15. 95. 29. 70. 45. 55. 144 99. 76. 138 140 159
D pH 8.3 7.6 7.2 7.2 7.1 6.3 7.4 8.3 7.7 7.8 7.5 8.7 6.8 8.2 8.7 8.5 8.7 8.5 8.3 7.9 7.7 7.1 7.0
Site D

39. TEMPORAL TRENDS - SASS5 & HABITAT
0
20
40
60
80
100
120
140
160
180
200
SASS5&IHASscore
Mar-
04
Sep
-04
Mar-
05
Sep
-05
May
-06
Sep
-06
Apr-
07
Oct-
07
Apr-
08
Oct-
08
Apr-
09
Sep
-09
Apr-
10
Sep
-10
Mar-
11
Oct-
11
Mar-
12
Sep
-12
Mar-
13
May
-15
Sep
-15
Nov
-16
May
-17
D SASS5 174 136 164 201 140 86 125 127 25 79 10 81 1 48 13 31 2 22 39 8 72
D IHAS 85 68 75 87 85 66 63 54 45 34 59 66 55 47 44 26 54 53 61 51 77
Site A

40. A B C
pH 7,34 6,94 6,86
DO (mg/L) 7,2 7,93 8,12
Temp °C 16,8 17 16,8
Cond (ms/m) 7 17 37
0
5
10
15
20
25
30
35
40
45
50
0
5
10
15
20
ElectricalConductivity
Temperature,DOandpH
SPATIAL
TRENDS
A B C
SASS5 151 143 99
IHAS 60 72 76
ASPT 5.8 6 5.8
5.7
5.75
5.8
5.85
5.9
5.95
6
6.05
0
20
40
60
80
100
120
140
160
ASPT
SASS5andIHAS

41. VERY IMPORTANT
Ask Questions, share
experiences – good & bad
We are all on the WATER
learning curve and will climb
much higher if we work
together