This document provides a template and guidance for planning a film production. It includes sections for visual planning, organizational planning, risk assessment, production scheduling, call sheets, location agreements, and soundtrack planning. Students are instructed to use the template to storyboard their film, create a shot list, outline the crew and roles, secure permissions, and plan the production schedule and risk mitigation. The template is intended to help students comprehensively plan each element of their short film production.

1. YOUR NAME HERE

2.  This template PowerPoint presentation includes all the relevant
elements you need to cover your film production.
 It is suggested you save this PP in a different name so you
always have a copy – some sections require you to delete the
information on the slide and replace with your own work
 Add more pages to each section where necessary [you should be
doing this!]
 Add visuals as you see necessary
 This document will be added to as you progress through the pre-
production phase.
 Remember, you need to give as much attention to your
sound planning as you do to your visual planning

4.  Use the story development resource to help structure your short
film with more detail
 Not all the aspects have to be followed verbatim, use the
resource the plan out character, motivation, stakes and the arc of
your film, this will help to ensure that it works structurally
 Proforma is on bb
 Add a structural breakdown of each scene once you have done
this

6.  Breakdown your film into it’s basic sections [e.g. via scene
breakdown or similar] and apply broad visual ideas to each
section. You should list the shots required
 You can use this as the master template for your production, then
add more shots to each section when you develop your full visual
plan
 From this you could work on a conventional script if you want, but
using the scene breakdowns should be enough

7. Scene No. or
section (e.g.
beginning, middle,
end, etc)
Approx timing What happens Visual notes Audio notes
Start Main character
wakes up and
begins
preparations.
Dim lighting, slow-
paced, main
character is dressed
baggy.
Early Gathers materials
needed.
Slowly starts
working, minor
clumsiness.
Middle Begins the
necessary
procedures.
Faster pacing, more
expressiveness.
Late Organisation. Rush to organise,
most surreal and
manic.
End Guests arrive. Bright lighting, main
character dresses
fancily.

8. Visual Planning

9.  This section is concerned with the visual planning of your film
 You should use this section to develop the sequencing or your
video, establish the visuals look and sequencing of your film and
create a structure for you to follow when filming
 It is important that you ‘pre-visualise’ the film before you make it; it
will make filming and production a more streamlined process
 The following tasks are part of your visual planning
 Pre-visualisation and concept boards
 Storyboarding
 Shot list

10. STORYBOARD

11. STORYBOARD

12. Production Title: Production Team:
Shot
No.
Shot
Type
Estimated duration Description/notes (e.g. camera movement, specific
directions for performers, etc)
1 MS 0:01 - 0:10 Still camera, performer rises languidly, dim
lighting.
2 MS 0:11 – 0:15 Light increases.
3 MS 0:16 – 0:18 Pantry shot.
4 MS 0:19 – 0:21 Fridge shot.
5 CU 0:22 – 0:24 Hob shot.
6 MS 0:25 – 0:27 Bag shot.
7 MS 0:28 – 0:38 Resting performer, radio in shot.
8 CU 0:39 – 0:49 Radio voice.
9 MS 0:50 – 0:55 Radio voice termination.
10 MS 0:56 – 1:00 Water shot.
11 MS 1:01 – 1:05 Microwave shot.
12 MS 1:06 – 1:10 Oven shot.
13 CU 1:11 – 1:20 Performer breakdown.
14 LS 1:21 – 1:30 Set table, doorbell rings.
SHOT LIST

13. Organisational Planning

14.  Include names, contact info, and defined roles at difference
stages of production, using a table is suggested
Name Role Contact
Will Stewart Project
Manager
Mobile: +44
7490 167081
Address: 16
St.Clement’s
Grove
Meredith
Stewart
Performer Address: 16
St.Clement’s
Grove

15.  Who is going to be in your film, how and why have they been
deemed your best choice? Do you have any backup options?
 MEREDITH STEWART
 Chosen for prior experience and education in theatrical arts.

16.  ADDRESS: 16 St.Clement’s Grove.
 POSTAL CODE: YO23 1JZ.
 FORM: Terraced House.
 USAGE: Bedroom, Kitchen, Hallway.

17. Risk Location Severity Likelihood Prevention
Tripping
over a wire.
Bedroom,
Kitchen.
2/5. Medium. Clear floor
space.
Prop-
related
injury.
Kitchen. 2/5. Low. Make sure
props are
handled
with care.
Equipment
damage.
Kitchen. 4/5. Low. Treat all
forms of
borrowed
equipment
with
excellent
care.

19.  Provide an outline of what you will do on which days during
production
Day Activity
19th March 2018 – Monday. Filming + Recording
20th March 2018 – 23rd
March 2018.
Editing.

20.  Complete a call sheet for each production activity
 Forms are on Blackboard
- Call Sheet –
Date: 19/3/2018
Project: Meteor.
Client: York College
Call time: Crew 17:00 Assembly
Point
16 St.Clement’s Grove
Lunch
time
N/A Lunch
Place
N/A
Wrap 18:30 Weather N/A
Location List
No. Location time in time out parking
1 House. 17:00 N/A Available.
2
3
4
Cast List
No. Name contact no. call time
1 Meredith Stewart 17:00
2
3
4
EMERGENCY DETAILS:

21.  Any place you film and anyone you use in the filming of your
video must have a completed form
 Blank forms are on Blackboard for you to complete and insert
here LOCATION RELEASE FORM
Dear Sir/Madam
I agree that Students of York College UAL L3 Diploma Creative Media
Production Technology may enter the Property to film and hereby give all
consents necessary for the reproduction, transmission, broadcast and
exploitation of the material in the programme without time limit throughout the
universe by all means and media (whether now known or hereafter invented)
without liability or acknowledgment to me.
Yours faithfully Read and agreed by
WILLIAM STEWART Fiona Stewart
----
For and on behalf of Production Owner

22.  All props that are needed are provided for by the chosen
location, such as clothing, dinner ingredients, and utensils. I
have free agency to access these props, as I am a resident of
the abode and they are partially under my watch.

23. Soundtrack Planning

24.  Most necessary diegetic sounds can be recorded on location, due
to the tools necessary for their production being there on-site. Any
that are not readily available can be acquired through foley or
various sound banks located on the internet, or otherwise
converted to downloadable audio files.

25.  If I were to use a non-diegetic soundtrack, it would most likely be
spread along the entire product in order to maintain consistency
and a sense of cohesion. Something light and upbeat to project
and enforce the film’s themes, and to amplify its comedic content.