The document discusses implementing a management information system (MIS) using 1Key software to capture data on purchases, sales, expenses, inventory, and other items from Tally and generate consolidated financial reports and schedules. It also describes consultancy services offered in areas like IT, human resources, finance, and outsourcing. Key benefits of MIS are highlighted as providing standardized reports for timely decision making, collecting data from multiple sources, and generating exceptional reports beyond statutory requirements.

1. Implemented
by
February 14, 2009

2. MIS Concept
MIS with 1Key
MIS data capturing in Tally vis-à-vis 1Key
p g y y
◦ Purchase & Sales
◦ Income, Expenses & cost center
◦IInventory & others
h
Financial Consolidation
◦ Challenges in Tally
◦ Generating Schedule VI Balance Sheet
MONDIAL’s Offering
g
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by

3. IT Consultancy HR Consultancy
•Software Advisory Service • Permanent & Temp Staffing
Evaluation
•Evaluation • HR Process Implementation
•Project management
• HR Policy & Manual
• IT Implementation
• Process Consulting
Cons lting
• Interface Development
Finance Consultancy Outsourcing
• Risk Planning • Payroll
• Retirement Planning • Recruitment
• Children Education Plan
• Children Marriage Plan
• Wealth Creation Planning
g
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4. Strengths
◦ Rich experience
◦ Vertical expertise
p
◦ Qualified consultants
Some of the clients
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5. Definition
◦ Provides periodical standard set of reports to
management for decision making
g g
◦ Collects information from multiple data sources to
generate management reports
◦GGenerates exceptional reports for decision making
l fd k
rather than statutory requirements
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6. Definition
Data to Decision
Other Names
Executive Information Systems
Decision Support Systems
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7. On Time
As required yet dynamic
Crisp yet detailed
Accurate
Consistent
Comprehensive
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8. Business Business Aid Other External
Transactions Transactions data
• Manufacturing • Human • Market Survey
Resource
• Purchase • Current
• Marketing information
• Sales
department • Data in
• Customer
• Finance manual files
service
department
d
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by

9. Employees
Corporate
Databases Corporate
databases
of intranet
of
external
internal
data
Decision
data
support
systems
Transaction Management Executive
Databases
Business Application
p
processing
g information support
pp
of
transactions databases
valid
systems systems systems
transactions
Expert
Drill-down reports
systems
Exception reports
Demand reports
Operational Key-indicator
Key indicator reports
databases
Input and Scheduled
error list reports
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10. Formats
◦ Graphical
◦ Comparative
p
◦ Descriptive
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11. Implemented
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12. Daily Sales - Key Indicator Report
Sales - K I di t R
Sl Key Indicator Report
t
Period This Last Last
Month Month Year
Total Orders Month to Date 1,808 1,694 1,014
Forecasted Sales for the Month 2,406
2 406 2,224
2 224 2,608
2 608
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13. Formats
◦ Graphical
◦ Comparative
p
◦ Descriptive
Analytical
y
◦ Drill down
◦ Slice & Dice
◦ Ad-hoc queries
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14. Implemented
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15. Implemented
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16. Formats
◦ Graphical
◦ Comparative
p
◦ Descriptive
Analytical
y
◦ Drill down
◦ Slice & Dice
◦ Ad-hoc queries
Exceptional
Time scale
◦ Scheduled
◦ Need based
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17. Daily Sales Exception Report – ORDERS OVER 10,000
Prepared: 08/10/xx
//
Order Customer Sales Ship
# ID Rep ID
p Date Q
Quantity
y Item # Amount
P12453 C89321 CAR 08/12/06 144 P1234 13,214
P12453 C89321 CAR 08/12/06 288 P3214 15,660
P12453 C03214 GWA 08/13/06 12 P4902 11,224
… … … … … … …
… … … … … … …
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18. Daily Sales Detail Report
Prepared: 08/10/xx
Order Customer Sales Ship Item
# ID Rep ID Date Quantity Amount
#
P12453 C89321 CAR 08/05/06 144 P1234 3,214
P12453 C89321 CAR 08/06/06 288 P3214 5,660
P12453
P124 3 C03214 GWA 08/07/06
08/0 /06 12 P4902 1,224
1 224
P12455 C52313 SAK 08/08/06 24 P4012 2,448
P12456 C34123 JMW 08/09/06 144 P3214 720
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19. Positive impact on the bottom line
◦ Increased revenue
◦ Reduced cost
Better control
Timely business decisions
Increased productivity
Better strategies
g
Leverage on investment including in IT
High brand equity
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20. MIS is a set of integrated collection of
functional information systems, each
supporting particular functional area
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21. Internet An Organization’s
Organization s
MIS
Financial
MIS
Business
transactions
Drill down reports
Accounting
MIS
Transaction Exception reports
Databases
processing of
Demand reports
systems valid
transactions Key-indicator reports
Marketing
MIS Scheduled reports
Business
transactions
Databases Human
Etc.
of
Resources
external
MIS
data
Extranet
Implemented
by

22. Provides financial information
to all financial mangers in the
organization
g
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23. Strategic plans & corporate policies
◦ Contains major financial objectives and often
project financial needs
j
◦ Financial budgets at various levels
Transaction Processing Systems (TPS)
◦ Financial information from various functional
applications viz. payroll, inventory, accounts
receivable, accounts payable, general l d
i bl t bl l ledger
◦ External sources
◦ Annual reports and financial statements of the
competitors & other news items
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by

24. Financial
Databases of Databases of
DSS
internal data external data
Business
Bi
transactions
Transaction Databases
Financial
processing of valid
MIS Financial
systems transactions
applications
for each
databases
TPS
Business
transactions
Financial statements
Financial
Operational ES
Uses and management
databases
Internet of funds
or Financial statistics
Extranet for control
Customers,
Business
Suppliers
t ti
transactions
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by

25. Provides information related to
raw material, finished goods,
production b h
d i batches, productivity,
d ii
cost sheet
cost-sheet etc… to operational
and management teams
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26. Strategic plans and corporate policies
Various TPS:
Order processing
◦
Inventory data
◦
Production process
p
◦
Production benchmarks
◦
Various cost components
◦
External Sources
Implemented
by

27. Manufacturing
Databases of Databases of
DSS
internal d t
it l data external data
Business
transactions
Transaction Databases
Manufacturing
processing of valid
MIS Manufacturing
systems
t transactions
t ti
applications
for each
databases
TPS
Business
Bi Quality control reports
transactions
Process control reports Manufacturing
Operational
p ES
JIT reports
t
databases
Internet
MRP reports
or
Production schedule
Extranet
CAD output
Customers,
Business
Suppliers
transactions
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28. Design & engineering
Master production scheduling
Inventory control
Manufacturing resource planning
a u actu g esou ce p a g
Just-in-time inventory &
manufacturing
Computer integrated manufacturing
(CIM)
Quality control and testing
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29. Supports managerial activities in
product development, distribution,
pricing ddecision and promotional
d l
activities
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30. Strategic l
St t i plan and corporate policies
d t li i
TPS:
TPS
◦ Lead management
◦ Customer Relation
◦ Sales order processing
External Sources
◦ Competitors data
◦ Market surveys
y
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31. Marketing
Databases of Databases of
DSS
internal d t
it l data external data
Transaction Databases
Marketing
Business processing of valid
MIS
transactions Marketing
systems
t transactions
t ti
applications
for each
databases
TPS
Sales by customer
Sales by salesperson Marketing
ES
Operational
O ti l Sales by
S l b product
dt
databases Pricing report
Total service calls
Customer satisfaction
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32. Marketing Research
Product development
Promotion and advertising
Product pricing
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33. Need of a powerful application
Requirements of the application
Provides reports with fixed & standard format
◦
Uses existing data in the application
◦
User friendly – defining report
y gp
◦
User based access to data
◦
Enables ad-hoc querying on data
◦
Enables generating exception reports for better
◦
control and decision making
◦A
Accessible t as many users as applicable
ibl to li bl
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34. Implemented
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35. View Cube Chart Scheduler
Single CPU Server for 5 MIS Users across 3 Group Companies
Implemented
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36. 1Key Demo post break
Demo…post
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