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120321 IAPS Some things Prep Heads need to know about ICT
1. Some things a Head
needs to know
about ICT
ICT Conference for IAPS London North and South
Wednesday 21st March 2012
Mark S. Steed, MA (Cantab.) MA (Nottingham)
Principal, Berkhamsted School
2. Some things a Head needs to know about ICT
1. Who should make ICT budget decisions?
2. Some key principles of ICT strategy
3. Other strategic issues
4. The future of teaching and learning
5. What is going to make the biggest difference in
your school?
6. Protecting your school on New Media sites
7. Questions? Discussion
4. ICT Strategy
Who sets the ICT strategy?
ICT strategy cannot be seen in isolation –
it has to be part of a whole school strategy.
5. ICT Strategy
Who sets the ICT strategy?
ICT strategy cannot be seen in isolation – it
has to be part of a whole school strategy.
ICT strategy is too important to be left to the
Network Manager.
6. ICT Strategy
Who sets the ICT strategy?
ICT strategy cannot be seen in isolation – it
has to be part of a whole school strategy.
ICT strategy is too important to be left to the
Network Manager.
Someone in the School Leadership Team
needs to take strategic responsibility for ICT
7. ICT Strategy
Who sets the ICT strategy?
Educational priorities must inform
ICT priorities
9. Learning from Past Mistakes
Supply Driven ICT procurement
Interactive
Whiteboards
10. Learning from Past Mistakes
Supply Driven ICT procurement
Virtual Learning
Environments
11. ICT Strategy – An Example
Educational priorities inform ICT Strategy
Teachers want to
Stream YouTube or ClickView clips
Make videos in lessons
12. ICT Strategy – An Example
Educational priorities inform ICT Strategy
Teachers want to
Stream YouTube or ClickView clips
Need excellent internet connection
Make videos in lessons
Need a media server
Need a lot of storage
13. ICT Strategy
Educational priorities inform ICT Strategy
Typical ICT User Group
The member of the Senior Leadership Team with
Strategic Responsibility for ICT
Head of e-Learning - Teacher
(ICT Classroom Support Technician)
At least 4 teachers
3 “enthusiasts” who are not techies
1 “cynic”
14. ICT Strategy
Who sets the ICT strategy?
Typical ICT Strategy Group
The member of the Senior Leadership Team with
Strategic Responsibility for ICT
Head of e-Learning - Teacher
(ICT Classroom Support Technician)
ICT Network Manager
The Head or Deputy Head
The Bursar
23. ICT Strategy
Key Principles:
Ultimately, ICT budgeting is no different
to any other budgeting:
It comes down to senior managers
conducting an informed a cost-benefit
analysis
24. ICT Strategy
1. Network Speed
The speed of the network is determined by
the simplicity/ complexity of the overall
network
the processing power of the servers
the speed of the switches
the speed/bandwidth of the network
cabling
the volume of traffic at peak times
25. ICT Strategy
1. Network Speed
The speed of the network is determined by
the simplicity/ complexity of the overall
network
the processing power of the servers
the speed of the switches
the speed/bandwidth of the network
cabling
the volume of traffic at peak times
30. ICT Strategy
2. Network Security
ICT Strategists need to balance issues of
security, accessibility and cost
31. ICT Strategy
3. Network Reliability
The reliability of the network is determined
by
the quantity and availability of spare
capacity, the network may be required
to cope with peak usage [„resilience‟]
the quality of the network cabling
the quality of the network monitoring by
the Network Manager
the availability and quality of the
Uninterruptable Power Supply
32. ICT Strategy
3. Network Reliability
The reliability of the network is determined
by
the quantity and availability of spare
capacity, the network may be required
to cope with peak usage [„resilience‟]
the quality of the network cabling
the quality of the network monitoring by
the Network Manager
the availability and quality of the
Uninterruptable Power Supply
34. ICT Strategy
ICT Hardware Replacement Policies
3, 4 or 5 years?
To repair and
upgrade or replace?
To replace as part of
a rolling programme
or on failure?
35. ICT Strategy
Back up and Disaster Recovery Policies
Prioritisation of data
How often to
backup?
Remote location?
How often does the
SMT test the
procedure?
36. ICT Strategy
Internal Service Level Agreements
Response time
Replace kit
Network Downtime
Backup and Recovery times
37. ICT Strategy
Internal Service Level Agreements
Internal SLAs allow the Senior
Leadership team and the ICT
Support team to agree
acceptable standards and thus
provide a framework within
which School ICT
purchasing, network
development and training
decisions can be made.
38. ICT Strategy
Storage and Archiving Policies
High costs of storage
Increasing use of
media files
Archiving software
Annual
Housekeeping
Identification of data
to be kept/ destroyed
40. ICT Strategy
Ten Questions to Ask your Network Manager
1. If there were a major fire in the server room, how 7. What would be the effect of our main Internet
long it would be before each of these services connection being severed by a JCB
would be restored. List . . e.g. email, School MIS, somewhere? What services would we
etc. lose? Have we any backup systems in place, or
2. Can you retrieve a file which was last seen one would they have also been severed by the same
month ago, and how long would it take to retrieve JCB?
3. If a generous donation of £250,000 was given to 8. Can you show me any records of the systems‟
the School specifically for ICT developments (in reliability over the past 12 months? Do you
addition to the normal budget) what would you regard the reliability as acceptable? If not, how
recommend we spent it on, and what would be could we improve it and how much would it cost?
the advantages for the School and end users 9. What might happen if a major incident occurs
(Pupils, Staff, Parents)? while you (or any one specific member of your
4. How many individuals are sufficiently privileged staff) are away on holiday abroad for 2 weeks?
administrators that they can see my (the Head‟s) 10. For each member of your technical staff
documents, emails, etc.? (including yourself) what would be the immediate
5. If a pupil got hold of a staff password, and started effect on the running of the system if they
using it, how would we ever know, and how long suddenly (with no notice) left. What specific tasks
might it take? would it be difficult for the others on your team to
6. If your budget was suddenly cut by 50%, how perform, and how long might it take to recover
could you cope, and what would be the effects on fully from the loss? Is there adequate
the School and the end users? documentation to minimise such a problem?
Available in pdf format on the ISC Website
48. New Media Sites
Facebook
Twitter
TweetDeck
YouTube
Blogs
Flickr
49. Schools can set up
Facebook Page
Facebook Group
Given that the minimum age for Facebook is 13, it is
best that Prep Schools steer clear of this medium.
However it is probably worth the school gaining control
of the direct URLs to protect its reputation.
50. Facebook pages have direct URLs
www.facebook.com/berkhamstedschool
You have no right to own your school
Facebook page – it is first come, first served
It may be wise to set up the page – if you
don‟t someone else will and you won‟t have
control of it.
51.
52. The School can “push” information to parents
Less invasive than receiving an email
More regular updates
Short, digestible pieces of information
Parents/Friends can opt in
Parents/Friends can receive it on their mobile
phones or on computers
53.
54. We can link to items on the school website or
elsewhere on the web.
Key personnel can update information live
from mobile phones
55. Can set up multiple school Twitter accounts
@berkhamstedsch
@berkhamstedprep
@berkhamstedboys
@berkhamstedgirl
@berkhamsted6th
Tweetdeck allows you to run multiple Twitter
accounts very easily
You have no right to your School Twitter address
– it is first come first served