Small scale paperless

Mekelle University
Contract Research and Publications Team
Standard Format for Research proposal
Paperless Financial Management System
Principal Investigator:
Mr. Kinfe Teka (Department of Computer Science and
engineering, Mekelle Institute of Technology, Bsc), Msc.
Studding in computer Engineering, EiT- M, MU
kifworld@gmail.com
Co-Principal Investigator:
Mr. Birhane Guesh (Department of Information Technology (IT),
Mekelle Institute of Technology, MSc. In Geospatial
Technologies)
Brex.mit@gmail.com
October 20, 2017

2. Research Project:1
Paperless financial Management system
3. Short summary of the project: 2
Paper documents and filing cabinets have been the way to organize
information in an office for decades. But that doesn’t mean they’re the
best option. Many offices worldwide are transitioning from physical
documents to electronic document management systems. Why? Well,
there are many reasons to follow steps for going paperless in today’s
modern business climate.
More and more businesses, agencies, organizations, and institutes are
realizing that paper is an expensive and inefficient way to manage their
information, and so they turn to electronic document management. But
going paperless isn’t something that happens overnight; it is a process that
takes time and effort, and many business owners are intimidated by the
prospect of making the switch. Most organizations deal with large
volumes of paper works or electronic information much of which requires
co – workers reviewed and approval. Failure to keep time sensitive
information moving through the organization can cause long delays. The
problem of long delays and inaccuracy in finance management system can
be through many reasons;
 It can be because the managers are with habit of delays ( until it is
communicated through so many offices)
 It can be the facility in the institute is slower ( like buses for
transport of managers, connection, power, et)
 It is because of there is no fast and easy finance's system software
that enables us to interface with all institute components (e.g. with
HRM, with Dean Office, with quality assurance office, with all
departments, etc.)
Paperless financial management system :
 It trans-form team from slow, cumbersome, manual document
processing in to efficient electronic document routing for review
1
Keep the title of the project short and simple. The title should clearly describe the basic objectives of the
proposed project and be understandable by a scientist who is not an expert in your field
2
Give a short summary, maximum 400 words, of the proposed project, sufficiently informative for other scientists
who are not necessarily in your field of expertise. This summary should contain a problem statement of the project,
followed by the objectives and a brief description of how these will be accomplished, with expected results
2

and approval.
 Increase productivity and decrease cost.
This paper is intended to improve financial operations for our companies,
especially finance’s problem in Mekelle institute of technology. The
software improves the complex work flow activities by automating
business processes such as
 Payables, approvals, collaborations
 pass throughout reviewers and approvers before general
distribution
 Profitability and Cost Management Communications
 Planning, Budgeting, and Forecasting issues
3

4. Research Work To date (if any)3
5. Proposed Research Project:
a) Background and Justification: 4
Mekelle university has been developed many electronic systems like e-
student, e- research, e-learning etc. There is also HRM system that
takes part the attendance of each employee, which are helpful systems.
But, there is only traditional financial system which have paper-based
filing systems, which may include filing cabinets, folders, shelves, and
drawing cabinets, all of which require maintenance, equipment,
3
- List all your major publications, especially those related to your proposed research project. Also give all
information available about articles in press, in particular to which journal they have been submitted)
- Describe ongoing work at your institution related to research and development: Provide
information about the scientific work at your institution in the area of the proposed research project; also mention
any present or planned cooperation research with other institutions
- Participation in workshops, seminars, conferences, etc.
4
Discuss the historical development of events regarding the specific topic you are interested to study. Describe
basic assumptions/concerns that led you to study this topic. Also include information on the likely contribution to
knowledge or practice that the research will make and its place in current debate/theory. Describe the gaps that
the proposed research is intended to fill.
4

considerable space, and are resource-intensive. File management system
of finance or any other digital finance’s software applications become so
helpful for fast, accurate and efficient service of institute’s services.
ERP (enterprise resource planning) systems are more effective systems in
modern businesses, because in enterprise systems every system in the
university/institute is integrated in to one software. The software contains
all the components as parallel. But, implementing enterprise system in
small scale research project is not adequate as business, enterprises, and
agencies are spending less time and money on filing old systems today
but transferring their investment into ERP systems as big concern.
Going finance paperless system, which is our project aims is one of the
biggest benefits of an ERP system. The continuous integration of
information across departments, offices allows for greater storage and
analytical capabilities, which drive to good mission of the institute.
There is problem of delays and inaccuracy in Mekelle institute of
technology in finance management system. An issues of salary of an issue
of payable extra work will delayed months. It can be through many
reasons;
 It can be because the managers are with habit of delays ( until it is
communicated through so many offices)
 It can be the facility in the institute is slower ( like buses for
transport of managers, connection, power, et)
 It is because of there is no fast and easy finance's system software
that enables us to interface with all institute components (e.g. with
HRM, with dean office, with quality assurance office, with all
departments, etc.)
5

This made us to motivate for providing paperless finance management
system.
b) Objectives of the project: 5
Once computer data is printed on paper, it becomes out-of-sync with
computer database updates. Paper is difficult to search and arrange in
multiple sort arrangements, and similar paper data stored in multiple
locations is often difficult and costly to track and update. Implementation
of this solution eliminates the need to work with paper documents and
allows client advisors to centrally secure and manage all documents
related to a customer account. Documents in electronic form can easily be
shared with associates. Advisors are able to quickly search for and find
documents relating to a specific client account or type of document. The
majority of the payback period is quickly realized in the time saved in the
following areas;
1. Elimination of the labor intensive processes involved when
creating and managing physical files of client documents.
2. The source paper documents are destroyed, or returned to the client,
eliminating the need to dedicate expensive office space to filing
cabinets.
3. The customer advisors are able to provide an improved level of
service to customers by being able to locate client details
electronically when needed.
4. Advisors can share information between offices without the need
for couriers.
a) Hypothesis (Optional):
5
State the specific (short-term) objectives of the project and how they relate to the general (long-term) objectives
and the questions that the project will attempt to answer
6

b) Review of literature (optional): 6
c) Description of study area: 7
Mekelle University/Mekelle Institute of Technology is found at the heart
of Mekelle city in Tigray region of Northern Ethiopia, at 783 Kilometers
from the Ethiopian capital. Mekelle University is a government-funded
higher institution with an international reputation for teaching and
research and with collaborative understanding with national and
international sister institutions. At present MU hosts over 31,000b
students in the regular, continuing education program and summer,
evening, distance education and bin-service programs in both
undergraduate and graduate programs. It has five working campuses and
two more under construction that host 7 Colleges, 8 Institutes and 2
Schools. Mekelle institute of Technology is a specialized science and
technology institute under Mekelle University devoted exclusively to
science and technology education and research. It admits top students on
merit basis with highly competitive entrance criterion taking only 50
students per year per department. MIT has currently 5 major fields of
studies namely :
(1)Biological and Chemical Engineering
(2)Electrical and Communication engineering
(3)Electrical and Electronics engineering
(4)Computer science Engineering
6
Refers to an account of what has been published on a related topic by accredited scholars and researchers
7
Describe the location, physiography, climate, geology and soils, population, production systems, etc. Contents
may depend on the discipline of concern
7

(5)Information Technology
beside MiT has 5 administrative components
(1)Human Resource management system
(2)Inventory management system
(3)Registrar management system
(4)General service management system
(5)Financial management system
Though, it is thought that MIT is center of ICT and Technology there is
no so good ERP system that facilities all the work burdens in offices. All
the components are daily work with paper based system, and there is no
proper management of files, letters, vacancies, bid, inventory, etc.
Particularly the Finance budget administer is called daily for every
process and meet every components to work over one task. Aim of this
paper is to establish working system software for finance management
system.
The study area of this research is campus wide. Considering collaborating
all stakeholders of the institute, interviewing, and data-intake processing
issues.
d) Methodology:8 9
8
Ddescribe methods that persuade the reader that the author is an expert on the subject matter. It should provide
sampling methods, research design, data collection and analysis of data
9
Research design: Provide details on your experimental design or plans for trials and observations, indicating
plot layout and sizes (or equivalent information), treatments, replications and statistical methods to be used to
analyse data
8

Paperless finance management system has to take place the paper based
finance system. The software has graphics design tools that give users the
ability to create predefined work flow templates like Payables, approvals,
collaborations, and pass through to reviewers/approvers.
It development phase contains the following phases : User interface
design  Database and table formation Document review and approval
activities (request and reply)  Document and record archiving
Each activity can be pre-configured to define task descriptions, due dates,
and reviewers or approvers that have to be complete specific work flow
tasks. Detail description of the system development is given below.
A. LOGICAL DESIGN:
The logical flow of a system and define the boundaries of a system.
It includes the
following steps:
 Reviews the current physical system – its data flows, file content,
volumes, frequencies, etc.
 Prepares output specifications – that is, determines the format,
content and
frequency of reports.
 Prepares input specifications – format, content and most of the
input functions.
 Prepares edit, security and control specifications.
 Specifies the implementation plan.
 Prepares a logical design walk through of the information flow,
output, input, controls and implementation plan.
B. PHYSICAL DESIGN:
Physical system produces the working systems by define the design
specifications that tell the programmers exactly what the candidate
Research plan: Describe here what will be done (observation work, laboratory experiments,
participant observation, surveys etc) and how it will be done including the following points:
a) Methods and activities to be carried out to solve the problems and answer questions stated
above. Which parameters will be studied and which measurements will be take; which data will be collected and
how.
b) Criteria for choosing sites and samples, sampling methods and sample sizes. Provide source of
germplasm for life science experiments.
c) Describe your field trial design (if appropriate). In some cases you may find it necessary to
include diagram and if you do please refer to that diagram in this space.
Analysis of data: Describe the statistical methods that you will use to analyse the data
Materials: List materials that will be required for laboratory experiments, field work and computing
facilities
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system must do. It includes the following steps.
 Design the physical system.
 Specify input and output media.
 Design the database and specify backup procedures.
 Design physical information flow through the system and a
physical design Walk through.
 Plan system implementation.
 Prepare a conversion schedule and target date.
 Determine training procedures, courses and timetable.
 Devise a test and implementation plan and specify any new
hardware/software.
 Update benefits , costs , conversion date and system constraints
C. MODULE DESIGN:
Admin - The Administrator logs in using the admin login. In this
administrator has the full authority over the software. In this System, the
administrator has the power to add or update or delete all the details.
D. DATABASE DESIGN:
A database is an organized mechanism that has the capability of storing
information through which a user can retrieve stored information in an
effective and efficient manner.
The data is the purpose of any database and must be protected. The
database design is a two level process. In the first step, user requirements
are gathered together and a database is designed which will meet these
requirements as clearly as possible. This step is called Information Level
Design and it is taken independent of any individual DBMS.
In the second step, this Information level design is transferred into a
design for the specific DBMS that will be used to implement the system
in question. This step is called Physical Level Design, concerned with the
characteristics of the specific DBMS that will be used. A database design
runs parallel with the system design. The organization of the data in the
database is aimed to achieve the following two major objectives.
 Data Integrity
 Data independence
E. SYSTEM IMPLEMENTATION AND TESTING:
1

Implementation is the stage of the project where the theoretical design is
turned into a working system. It can be considered to be the most crucial
stage in achieving a successful new system gaining the users confidence
that the new system will work and will be effective and accurate. It is
primarily concerned with user training and documentation. Conversion
usually takes place about the same time the user is being trained or later.
Implementation simply means convening a new system design into
operation, which is the process of converting a new revised system design
into an operational one.
F. DOCUMENT SCANNING AND ARCHIVING:
Another big issue raised related with feasibility of this system is that
previously old files (records) especially those hardcopy tiled files must be
part of the new system. How to make old file part of new software
application?
The solution uses out-of-the-box capabilities of the document
management software. Most companies today have some form of
document scanners, stand alone or networked. The act of scanning
documents, to convert them into electronic form is as easy as making a
photocopy. Documents are simply put into a scanner and the start button
is pushed. Many companies do this and simply send the electronic images
to a general storage area.The business problem with only scanning and
storing is that the process does not classify the documents to create a
structured organized filing system. In most cases the scanning process
does not convert the text to be machine readable and are therefore the
words are not fully text searchable. This Financial Services customer
wanted more; they knew that their Client information is only as good as
their Agents ability to retrieve and work with it later on. They selected
FileHold Systems to solve this problem. FileHold helped them implement
QuickScan Pro an out-of-the-box software solution that automates
classification, indexing and filing of electronic document.
The classification is made possible by the capture of metadata or the
creation of "tags" for each scanned document. It is this classification that
makes Client documents easy to find, share or work with after they are
electronically filed. Some technologies today created separator sheets for
each type of client document and left them for re-use at the scan station.
These separator sheets have a barcode on them plus they are human
readable. There is a separator sheet for each of a typical client's document
type (checks, driver license, etc.). The agent takes the file of Client
11

documents (the "batch") and matches the appropriate barcode separator
sheet, with each of the document types in the Client file that need to be
scanned. These can be a single page document (driver's license) or
multiple pages (financial agreement) - each one gets the appropriate
identifying separator sheet at its top. The agent than places the stack of
documents (the 'batch'), with barcode separator sheets, into the scanners
document feeder and presses the scan button.
The scanner has the ability to read the barcode on the separator sheet and
based on that information an electronic tag is added to each document so
that the QuickScan Pro software knows exactly what each of the
documents in the batch are. The presence of the next barcode separator
sheet also tells QuickScan Pro at scan time that a new document type is
coming and to create a new electronic file.
After scanning is finished, the Agent uses the QuickScan Pro software to
add more specific information to the entire batch of documents (client last
name, initials, spouses last and first name as well as the date the
documents where signed). The QuickScan Pro software is very user
friendly and has been pre-configured to prompt the Agent to fill in certain
required fields (Client last name) but can leave other optional fields blank
(Spouse). These tag values are entered only once and are automatically
applied to all the scanned documents in the batch. The system knows that
the most important information gathered is the Clients last name and will
automatically create that Client folder and file the associated document
under that Client name in the FileHold library.
Another method of scanning: - Without any Agent involvement the
scanned documents are also OCR'd (optical character recognition) and
indexed by the document management software full text search
engine. The benefit of this additional process is that the documents can
now be searched for by any of the text in the documents in addition to the
client name or "tags" that were added in the filing process. The documents
are ultimately saved in the document management system as a searchable
PDF Image over Text files. Storing in PDF also has the advantage of
reducing document storage space.
G. TRAINING:
Once the system is successfully developed the next important step is to
ensure that the administrators are well trained to handle the system. This
1

is because the success of a system invariably depends on how they are
operated and used. The implementation depends upon the right people
being at the right place at the right time. Education involves creating the
right atmosphere and motivating the user. The administrators are
familiarized with the run procedures of the system, working through the
sequence of activities on an ongoing basis.
Hardware and Software Requirements:
Hardware Requirements :
Processor : X86 Compatible processor with 1.7 GHz Clock speed
RAM : 512 MB or more
Hard disk : 20 GB or more
Monitor : VGA/SVGA
Keyboard : 104 Keys
Mouse : 2 buttons/ 3 buttons
Software Requirements :
Operating System : Windows > 2000/XP
Front end : Visual Basic 6.0
Back end : MS ACCESS for desktop application and the following tools
for web application. The web-architecture portion of the program will be
deployed using Apache’s free Tomcat server. Some of the tools to write
the actual program are outlined below:
Java Servlets A Java servlet is a programming language object that
dynamically handles requests and responses on a server. It uses the Java
programming language as its platform. The servlet lifecycle consists of
initializing the servlet object, servicing requests to and from a server, and
closing the object once it’s finished.
Java JSP: A JSP is very similar to a Java servlet. At compile time it
compiles into a Java servlet, but at the programming stage it has an
interface that is preferable for different tasks. It uses a mixture of html,
pseudo Java, and embedded packages to make programming for different
aspects easier. Usually for graphical displays and style of a webpage, it’s
easier to accomplish this through a JSP, while logic and database traffic is
better suited for a Java servlet.
CSS: CSS stands for Cascading Style Sheets. It is a language that
describes the presentation of a document. It meshes directly with the html
1

programming language. One of the nicest features
of CSS is providing a central location for all style aspects of a web-page.
CSS is very flexible using a priority system based on object matching.
This along with the JSPs should give the project a crisp look.
HTML: HTML stands for Hyper Text Markup Language. It is the true
programming language of the World Wide Web. It is the protocol for
communicating over the internet. It provides the basics for web
programming, but lacks many features that Java servlets and other tools
provide such as dynamic interaction. Html will be embedded in nearly
every aspect of this program.
XML: XML is short for Extensible Markup Language. It is a general
protocol for creating user defined markup languages. It is primarily
responsible for sharing structured information across various platforms.
XML ties in very nice with Tomcat and is useful for installing security
measures. This is how the project will incorporate internet encryption.
This is also how the project will include user-defined URLs, Welcome
page options, and any filtering that needs to be
done.
e) Expected output: 10
The project entitled “paperless Financial Management System ” which
keep the day by day tally record as a complete banking or financial
system. It can keep the information of Saver, Loaner, and Share Holder
and also managed it. The exciting part of this project is; it displays the
day book, Profit and Loss Accounts, Statistical Summary and Interest
Information.
Paper less Finance management system - project is implemented in
asp.net platform using visual Studio plug-in (VB - C# programming
language in it front end) and MS access in it back end . This project is
useful in finance and accounting sector for providing a user friendly and
easily accessible interface for performing banking transactions.
10
Indicate expected outputs from the project
1

f) Time schedule:11
S.
No Activity
Time schedule
2017
-9
201
8
-1
201
8
-2
201
8
-3
201
8-4
2019
-1
2019
-2
2019-
3
1 Initiation and Analysis
Phase: Software and
hardware
(6) Requirement
analysis
(7) Risk Analysis
(8) Feasibility
Analysis
(9) literature research
2 Design Phase: Establish
relationship LOGICAL,
PHYSICAL DESIGN,
ALGORITHM Design
3 Implementation Phase:
1) USER interface
development
2) Database
formation and
entry
establishment
4 Evaluation Phase:
 Deliver of an
Application
 Empirical
Assessment
5 Documentation Phase :
 Formal
documentation
 Formal
presentation
 Training of
personnel
11
In the column on the left note the major phases/activities of your research. To the right, indicate during which
months you will be engaged in the activity
1

g) Duration: 12
1 ½ years
6. References: 13
BIBLIOGRAPHY BOOKS:
3) 2. Herbert Schildt (2000) ‘Visual Basic 6.0’ Tata McGraw Hill
4) John Zukowski (2000) ‘Visual Basic 6.0’ ‘BPB Publication
5) Jamie Jaworsky ‘Visual Basic 6.0’Techmedia
6) Stefen Denninger ‘Visual Basic 6.0’Author’s Press
7) Ian Somerville ‘Software engineering’
8) Rajeev mall ‘Software engineering’
9) Elmasri Navathe ‘Fundamentals of database systems’
10) ONLINE REFERENCE:
11) https://www.classle.net/projects/project-ideas/financial-
management-system
12) www.w3schools.com
13) www.theserverside.com
14) www.visual.com
15) https://www.filehold.com/resources/case-studies/financial-
services
16) https://www.capgemini.com/consulting/2013/08/what-does-
a-paperless-office-mean-for-a-finance-department/#
https://www.efilecabinet.com/7-simple-steps-for-going-paperless/
17) https://en.wikipedia.org/wiki/Paperless_office
18) http://1000projects.org/finance-management-system-project-
report-with-source-code.htmlhttp://1000projects.org/finance-
management-system-project-report-with-source-code.html
19) https://www.classle.net/projects/project-ideas/financial-
management-system
12
Number of months or years of project funding
13
Provide the references which support the information provided in 5a and 5d
1

7. Collaborating researchers & institutions: 14
1. Mr. Kinfe Teka (Department of Computer Science and
engineering, Mekelle Institute of Technology, Bsc), Msc.
Studding in computer Engineering, EiT- M, MU
kifworld@gmail.com
2. Mr. Birhane Guesh (Department of Information Technology (IT), Mekelle
Institute of Technology, MSc. In Geospatial
Technologies)- Brex.mit@gmail.com
3. Rigat Ashebir (Bsc from Mekelle Institute of Technology, Assistant
lecturer, EiT- M, school of computing )
4. Abel Kahsay ( Student candidate, Graduating class of Computer
science and engineering department, Mekelle institute of
technology)
8. Facilities and funding15
The project entitled “Financial Management System ” which keep the day by day tally
record as a complete banking or financial system. It can keep the information of Saver,
Loaner, and Share Holder and also managed it. The exciting part of this project is; it
displays the day book, Profit and Loss Accounts, Statistical Summary and Interest
Information.
System Specification
Hardware Requirements :
Processor : X86 Compatible processor with 1.7 GHz Clock speed
RAM : 512 MB or more
Hard disk : 20 GB or more
Monitor : VGA/SVGA
Keyboard : 104 Keys
Mouse : 2 buttons/ 3 buttons
Software Requirements :
Operating System : Windows > 2000/XP
Front end : Visual Basic 6.0
Back end : MS ACCESS
14
Researchers from other institutions collaborating in the execution of the research project)
15
This would include:
- Equipment and facilities: List here equipment and facilities, etc, necessary for your project
which will be provided by the Institution where the work will be carried out. This is important for a proper
evaluation of the application
- Any other funds: List any other funds that you or your department of college have obtained or applied
for in the area of the proposed research project. State funding organisation, amounts, date of approval, and length
of funding period
1

9. Budget: 16
Purposes of the field
work and activities
Human resource expenditure
no.
of
pers
ons
no. of
days
Per diem
in Birr Total
Field
work I
Opening appointment
and identify the
problem, data
collection
4 5 600 12,000
Field
work II
Alternative/relative
system reference
appointment for
acquiring data
collection
5 5 600 15000
Field
work
III
Gathering stakeholders
documents, and study
collaboration with
Finance management
system. 3 5 600 9,000
Sub Total 36,000
9.2 Equipment’s/Tools cost
Items/tasks Description Estimated cost
1
stationary and office
material costs
Expenses for
printing, typing,
5,000
16
The budget items must be relevant to the proposed research plan and should be justified. It may include the
following:
a) Equipment: Specify and describe each item, and give to the best of your knowledge:
manufacturer, model/type, accessories if needed. Give a realistic estimate of the cost for each item
b) Expendable supplies: List categories and significant items of expendable supplies (glassware,
solvents, feed, reagents, etc) and give a cost estimate for each category and significant items
c) Literature: List categories of literature (e.g. books, reprints, and photocopies) or
documentation, and give a cost estimate for each category. Also recommended are subscriptions to
journals or membership in a scientific society publishing a journal
d) Local travel costs: Local travel costs for sample collection, field visits, participant observation,
surveys etc are included in this category. Travel costs can also include costs associated with
conferences and scientific meetings
e) Manpower costs: They include manual and skilled labour costs which are necessary for the
execution of the project
1

duplication
2
Workstation place,
coding and software
licenses guarantee
Software tolls,
features and new
technologies
cracking
20,000
3
High spec computer
with Web server
appeal
For Installing and
testing the web
application.
19,000
The Grand Total budget for the project is given below.
1 Total Field work cost 36,000
2 Overall Total Professional time cost 0
3 Total Equipment/Tools cost 44,000
Grand Total 80,000
10. Assurance of principal investigator
The undersigned agrees to accept responsibility for the scientific, ethical
and technical conduct of the research project and for the provision of
required progress reports as per terms and conditions of the University in
effect at the time of grant, if grant is awarded as the result of this
application
Date: ________________________ Signature:
_____________________________
Approval
Head, Department:
Name: ________________________________________
Signature: _____________________________________
Date:_________________________________________
Stamp:
College RCS Council Chair
1

Name: ________________________________________
Signature: _____________________________________
Date:_________________________________________
Stamp:
For Use by the Office of Contract Research and Publication team Only
Amount of Approved Budget _______________________
Period of Allocation ___________________________
ANNEXES
A. Curriculum Vitea Project Team Members
A.1 Mr. Kinfe Teka(co-PI)
1. Name: Kinfe Teka
2. Date of birth: 19/01/1990
3. Nationality: Ethiopian
4. Civil status: Single
5. Address: Email: kifworld@gmail.com
Phone: +251929269117 and PO. Box: 1632
6. Education:
Institution Mekelle University, Mekelle institute of Technology
Date: from – to 3/2008– 3/2013
Degree (s) or
Diploma(s) obtained
and specialization
Bsc in Computer Science and Engineering (CSE) from
Mekelle university, MIT
Institution Mekelle University, EIT-M
Date: from – to 2016 - 2017
Degree (s) or
Diploma(s) obtained
and specialization
Studding MSc in Computer Engineering
7. Present position and description of responsibilities:
Institution/
College/
Department
MU-Mekelle Institute of technology
Date: from – to 3/ 2016 to date
Position Assistance Lectuter department of Computer Science and
2

Engineeringt
Responsibilities
and tasks
Teaching in fields of study at the department of computer
science and engineering, Advising on Students
senior/summer project works
Institution/
College/
Department
MU- EIT-M
Position Study leave
Responsibilities
and tasks
Working on studdy leave projects/research
Institution/
College/
Department
MU- EIT-M
Position Study leave
Responsibilities
and tasks
Working on studdy leave projects/research
8. Professional/ Work experience (Replicate table when necessary)
Date: from – to 2014 – 2015
Location Ethiopia, Amhara, DebreTabor
Company/ Institute/
Department
DebreTabor University
Department of Computer Science
Position Assistance Lecturer
Description (tasks) Works as university senior staff, giving Multidisciplinary
community services highschools. Developing web site of
debreTabor University
Date: from - to 2016 – 2017
Location Ethiopia, Tigray, Mekelle
Company/ Institute/
Department
Mekelle Institute of technology
Position Assistance lecturer
Description (tasks) Conducts knowldege and services the institute
9. Membership of professional bodies:
Professional bodies Member from
MM/YYYY-
MM/YYY
Responsibilities
Tigray developmnet
Association
2008 -to date Member
Member of tigray youth
leage
2010 -to date Member
Tigray Society of 2017 – to date Member
2

Sceince, engineering,
mathematics, and
technology
10. Language skills: Indicate competence on a scale of 1 to 5 (5 – excellent; 1 – ba-
sic)
Language Reading Speaking Writing
Tigrigna Excellent Excellent Excellent
Amharic Excellent Excellent Excellent
English Excellent Excellent Excellent
11. Other skills:
Skills Description of level of fluency
Computer Basic and advanced computer skills, familiar with
many Operating Systems
 Capable of Microsoft Office™
tools( Word™, Excel™, PowerPoint™)
 Proficiency in low level( Assembly codes,
Microcode’s), and high level langue’s (C,C+
+, JAVA, C#)
 Capable of Customizing, Configuring and
programming computer components - NIC,
Disk Drives, BIOS, Registers
 Capable of programming databases - My
SQL, SQL Server, Oracle, MS Access
 Capable of web technologies -
HTML5,joomla
,CSS3,PHP,JSP,ASP.NET,JSP, XML,Ajax
 Great Experience of web frameworks -
Ruby on Rails, Net beans Environment,
.NET frame work ,MATLAB
 Proficiency in computer technologies and
maintenance, Troubleshooting
 Professional knowledge of graphic design
application ( Photoshop™, Adobe , GIMP)
 Capable on mobile Applications and
networking
 Capable for Interfacing computer with other
hardware’s for multi functioning
Other skills  Good culture of hardworking
 Able to adapt for new technologies
 Programming capability
 Good human conduct skill( integrity,
hospitality , loyal)
12. References
A. Tilahun Kiros(M.Tech), Former Lecturer at Mekelle University,
Ktilahu@gmail.com
B. Aklil Zenebe (M.Tech), Lecturer i Mekelle University , Research and
development coordinator, aklilom@gmail.com (0914419779)
2

C. Dr. Asdaque Husan (Phd) , assistance prof in Mekelle university
( 0939087740)
A.2 Mr. Birhane Guesh (Co-PI)
1. Name: Mr. Birhane Guesh
2. Date of birth: 24/05/1989
3. Nationality: Ethiopia
4. Civil status: Single
5. Address: Email:brex.mit@gmail.com,Phone:+251-983361046,
Mekelle-Tigray-Ethiopia1
6. Education:
Institution Universität Münster, Universitat Jaume and Universidade Nova de
Lisboa
Date: from – to 1 Sep 2015–3 Mar 2017
Degree (s) or Diploma(s)
obtained and specialization
Master of Science (M.Sc.) in Geospatial
Technologies
MSc Thesis "Augmenting pedestrian navigation systems with
context-aware display of POIs."
Institution Mekelle Institute of Technology
Date: from – to Sep 2008–Jun 2013
Degree (s) or Diploma(s)
obtained and specialization
B. Sc. Degree in Information Techology
BSc Project Simulation of “Defence against Distributed Denial of Service
Attacks” using Network Simulator 2(NS2)
7. Present position and description of responsibilities:
Institution/
College/
Department
Date: from – to 1 Apr 2017–Present
Position Lecturer at Mekelle University – Mekelle institute of
technology
Responsibilities
and tasks
 Offering IT and GI courses: preparing course
materials, lab manuals, developing new lessons and
activities to expand learning opportunities
 Employ differentiated teaching methods,
incorporating, audio and visual activities to address all
learning styles
 Extensive participating on research development
(small scale and large scale research), community
services, on committees and extra-curricular activities
8. Professional/ Work experience (Replicate table when necessary)
Date: from - to 1 Oct 2013–5 Apr 2015
2

Location Mekelle/Tigray/Ethiopia
Company/
Institute/
Department
Mekelle University – Mekelle institute of technology
Position Assistant Lecturer
Description
(tasks)
 Offering computer lab courses, preparing lab manuals
and assisting students in computer labs and partici-
pating in research development and community ser-
vices.
 Working as a junior full-stack software developer on
projects contracted by University: I worked as junior
software developer on a medium scale project: “Web-
GIS Irrigation Scheme Management System “for the
water resource bureau of the national government of
Tigrai.
9. Membership of professional bodies:
Professional bodies Member from
MM/YYYY-
MM/YYY
Responsibilities
Ethiopian Erasmus mundus student’s alumni December, 2015-Now Member
Returning Experts Program May, 2017-Now Member
10. Language skills: Indicate competence on a scale of 1 to 5 (5 – excellent; 1 – ba-
sic)
Language Reading Speaking Writing
Amharic 4 4 4
Tigrigna 5 5 5
English 5 5 5
Germany (Deutsch) 3 2 2
Spanish 2 1 1
11. Other skills:
Skills Description of level of fluency
Social skills and
competences
H. Great communication skills gained through my
experience as assistant lecturer & tutor, participating in
different training programs and seminars in Germany and
Spain
I. Good communication & social interaction with my co-
workers as well as with the community, and with
international students and professors during my stay in 3
European countries as Erasmus mundus student for my
Msc.
J. Good communication skills gained through watching
movies and listening music, my experience as debater at
school and business idea competitions
Organisational skills and
competences
 Great managerial skills gained when working as assistant
lecture and on family shop, team leader of University's E-
2

learning system, as final and course project team leader,
as coordinator of volunteer work by higher education
student that help primary school students
 Good ability to adapt multicultural environments, Good
organizational skills gained through reading books and
watching movies
Computer skills and
competences
 Professional skills of web technologies (HTML 5, CSS,
JavaScript,PHP, Node.js, Angular.js bootstrap, jQuery,
Leaflet , D3.js , GruntJS, Google maps API, Wordpress ,
JSON, XML,Phonegab/Cordova, .NET )
 Professional skills of programming languages(C, C++,
Java, Python, C#, R , matlab )
 Professional skill of database management
systems( PostgreSQL, MySQL, MongoDb,SQL Server
2008, Oracle,Pl/SQL, NoSQL )
 Professional skill of project management methods and
tools ( Scrum, Kanban, github , slack, trello, c9.io)
 Professional skill of GIS software's ( ArcGIS 10.2.1 with
python and R, QGIS 2.5 , ERDAS/imagine,PCI
Geomatics )
12. References
1. Mr. Meles Gebreyesu, college-dean MIT: Meles99@gmail.com
2. Dr. Carlos Granell, Professor/Spain, e-mail: carlos.granell@uji.es MSc thesis advisor
3. Prof. Dr. Christian Kray, Professor/Germany, e-mail: c.kray@unimuenster.de MSc
thsis co-advisor
13. Publications
 Weldeargay, Birhane Guesh. "Augmenting pedestrian navigation systems with
context-aware display of POIs."
(2017).http://repositori.uji.es/xmlui/handle/10234/167032
14. Trainings
Dates
(from-to)
Name and type of
organization providing
education and training
Principal subjects/occupa-
tional skills covered
Title of certificate
awarded
20 Feb 2017 Udemy online courses
https://www.udemy.com/
The Complete Java
Developer Course
Certificate of completion
2 Feb 2017 Udemy online courses
https://www.udemy.com/
Angular 2 and NodeJS -
The Practical
Guide to MEAN Stack 2.0
Certificate of completion
3 Mar 2016–27
Apr 2016
Learning ArcGIS
Desktop (for ArcGIS
10.0),
3D visualization using
ArcGIS,
Planning a
ESRI Training |
Esri.com/training
Certificate of
completions
2

cartography project,
Map Design
fundamentals, and
Creating map products
March 2012-June
2012
Stanford University
(online course)
Cryptography
(part 1)
Statement of
accomplishment
A.3 Ms. Rigat Ashebir Nirayo (BSc)
Name: Ms. Rigat Ashebir Nirayo (BSc)
Date of birth: 24-11-1995 G.C(DD-MM-YY)
Nationality: Ethiopia
Civil status: Single
Address: Email:rigatashebir@gmail.com, Phone:+251-914586390,
P.O. Box: 1632/ Mekelle Institute of Technology, Mekelle-Tigray-
Ethiopia
Education:
Institution  Mekelle University , Mekelle institute of
Technology
Date: from – to  Sept 2010 - July2012
Degree (s) or
Diploma(s) obtained
and specialization
 BSc. In Computer Science and Engineering
BSc. Final Project  Design and Implementation of Fixed Wing
Unmanned Aerial Vehicle
BSc. Mini Project  surveillance System using Raspberry
system
Present position and description of responsibilities:
Institution/
College/
Departme
nt
 Mekelle University , School of computing
Date: from
– to
 July, 2017-to date
Position  Assistant Lecturer
Responsib
ilities and
tasks
 Delivering Lectures in research based style to
under graduate students.
 Preparing Teaching Materials
 Participating in Community Services
Professional/ Work experience (Replicate table when necessary)
Language skills: Indicate competence on a scale of 1 to 5 (5 – excellent; 1 –
basic)
2

 Language  Reading  Speaking  Writing
 Amharic  5  5  5
 Tigrigna  5  5  5
 English  5  5  5

 Other skills:
 Skills  Description of level of fluency
 Social skills and
competences
 I have excellent communication skills, ability to work by a
team and ability to adopt to new environment gained
through my stay in MIT.
 Organisational
skills and
competences
 Good ability to work in diversified
environment, fast learner with excellent
leadership quality.
 Computer skills
and competences
 Programming Languages (C, C++, Java, Python, Web
Based Languages (HTML, CSS), Database Programming
(MySQL)., etc.)
 Technical skills and
competences
 - Competence on Business Applications systems and
Intermediate skill on big data analysis.
 References
 Kifle Brhane (MSc), Head department of Computer Science and Engineering
 Mobile: +251 932 220 812
 Email: kifle.berhane@mu.edu.et P.O.BOX: 1632
 Mekelle Institute of Technology, Mekelle, Tigray, Ethiopia
 Ramesh Gadde(Dr.), Instructor of Computer science and Engineering
 Mobile: +251 932 220 812
 Email: gadde.ramesh@mu.edu.et P.O.BOX: 1632
 3. Ferede Ali Tahir, Head department of school of computing
 Mobile: +251 914700516
 Email: feredeali@gmail.com P.O.BOX: 1632

2

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