Formal and Informal Invitations and their replies for senior secondary sachool students

1. Invitations and Replies
Presented by
M PRAHALLADA
PGT English
NVS Centre of Excellence
Jawahar Navodaya Vidyalaya
Bagalur, Bangalore Urban

2. What is an invitation?
Invitation is a personal notice to intimate or to
invite individuals personally for an event,
celebrations like birthday, marriage
engagement function, anniversaries etc.
An invitation is a request to an individual to
come or go somewhere, or to do something.

3. Types of Invitations
Invitations can be both formal as
well as informal.
Formal invitations are formal
letters. They can be printed on
cards or can be drafted in the form
of social letters.

4. Formal invitations can be of two types:
• Printed invitation cards inviting guests to be present on a particular
occasion. Such invitations do not include the name of the addressee.
• Formal typed (handwritten) letter addressed to a VIP invited to
preside over a social, cultural and educational function. In these
invitations to VIPs the name of the addressee appears prominently.
• Formal invitations are formal and polite, pleasant and courteous.
• Informal invitations generally take the shape and form of personal
letters. We use these to invite our friends, relatives and dear ones
with whom we have intimate, personal and friendly relations.
• In informal invitations the tone and treatment is relaxed, informal and
friendly.

5. FORMAL INVITATIONS
Main Characteristics:
❖ A formal invitation is normally a single sentence presentation in third
person.
❖ Formal invitations are generally printed invitation cards.
❖ We use them to invite guests on some auspicious occasion like birthdays,
weddings, inauguration of shops, houses, etc.
❖ Language must be simple and plain formal language.
❖ Give no room for ambiguity

6. Format of formal Invitation
1. The invitation answers the questions who, whom, when,
where, what time and for what, i.e.,
a. The occasion
b. Name(s) of the invitee
c. Name(s) of the host
d. Date, Time and Venue

7. Cntd…..
2. The other details include name, designation and address of the
organiser, sponsor or host or the name(s) of the chief guest or
special invitees, in case of an official invitation.
3. Printed formal invitations don’t include the name of the
addressee.
4. Invitations to VIP to preside over a function do carry the name
of VIP prominently.
5. RSVP
6. Length as per CBSE guidelines is limited to 50 words.

8. Question 1: You are Mohan Gupta of
Bangalore. Prepare an invitation to invite the
guests, relatives and others on the occasion
of your daughter’s wedding ceremony. Invent
necessary details.

9. Mr. & Mrs Mohan Gupta
36/2, Lalbagh Road Bangalore-32
Request the honour of your benign presence on the auspicious occasion of
the marriage ceremony of their First son
CHI. RAHUL GUPTA
TO
SOU. SHREYA GUPTA
(Second Daughter of Mr. & Mrs Pushparaj Gupta, Mysore)
Sunday June 21st 2020 between 10.30 Am and 11.00AM at Sri Vasavi Kalyana
Mantap, V V Puram Bangalore-26
RSVP:
Email: mohangupta-vasavi@gamail.com
Mbl: 9480284519
(Note: They earnestly request not to bring any boxed gifts please.)

10. • Question 2:
M/s Madan Gupta & Sons are opening a new
Cosmetics store ‘Rainbow Novelties’ in Dwarakanagar
Enclave, Bangalore`. The inauguration ceremony is
fixed for Sunday, the 5th of July 2020 at 11.30 a.m.
Prepare a draft of formal invitation letter for the
purpose.

11. M/S Madan Gupta and Sons
Announce the opening of
RAINBOW NOVELTIES
In Grand Enclave Dwaraka Nagar, Bangalore-56
INAUGURATION
On Sunday 5th July 2020 at 11.30 AM
ALL ARE CORDIALLY INVITED
Visit for all kinds of cosmetics and Gift Items
Avail 20% grand discount on the occasion of Inauguration
Lunch follows after the Lakshmi Pooja between 1.30 PM and 3.00 PM
RSVP:
Email: madangupta_rainbow @gmail.com
Mbl: 9480284519

12. • Question 3:
Draft an invitation on behalf of Mr & Mrs Raghunanda
of 38, Vasavi Nilaya, Tumkur, which they may use to
invite their friends and relatives on the 5th birthday
anniversary of their son Harshananda at their
residence on 5th July 2020.

13. Mr and Mrs Raghunandan
#35,Vasavi Nivas, Tumkur
Request the pleasure of your august presence along with your family on
the auspicious occasion of the
5th BIRTH DAY CEREMONY
of their only Son
Master Chi. HARSHANANDA
At Sri Orchid International Hotel, 7th Cross Tumkur
Between 6.00Pm and 10.0PM
On Sunday 5th July 2020
RSVP:
mjrnandan@gmial.com
Mbl:9988776600

14. • Question No. 4 Jawahar Navodaya Vidyalaya Bagalur is celebrating its
14th Annual Day. Prepare an invitation to invite the parents, guests
and other well wishers. Invent necessary details.

15. JAWAHAR NAVODAYA VIDYALAYA, BAGALUR,
BANGALORE URBAN DIST.
VMC, PTC, students, staff and the Principal
Request the pleasure of your august presence on the occasion of their
24th School Annual Day Celebration
On Sunday 5th July 2020 at 5.30 PM
SRI RAJASHEKAR S H
(Hon’ble Deputy Commissioner Bangalore Urban Dist.)
has kindly consented to Preside over the Function.
Prof. N CHANDRABHAS NARAYANAN
(Senior Scientist, JNCASR Bangalore)
Will deliver the Valedictory Lecture
SRI T GOPALAKRISHNA
Hon’ble Deputy Commissioner NVS HQ
Will be the Chief Guest
Venue: JNVBU Main Playground
RSVP:
jnvbengaluruurban@gmail.com
Phone No: 080 4445566

16. • Question 5:
You are the secretary of Haryana Civil Medical Doctors’ Association,
2345 Sector 15, Panchkula. You have organised a seminar on AIDS for
the members of the association and invited a specialist guest speaker.
Draft an invitation for publication in the newspapers.

18. WRITING REPLIES
(FORMAL)
OR
RESPONDING TO INVITATIONS

19. Characteristics of Formal Reply
• A formal reply is usually very short. It is brief and to the point. The quality
of a good reply is that it must always be pleasant. Even while declining the
invitation or expressing inability to attend one must be polite and
courteous. Formal replies demand a formal tone and treatment. There is
no room for unnecessary details or superfluous matter in them.
• An informal reply or private letter may, however, express personal feelings
or desires in an intimate style and informal tone.

20. Main characteristics: (a) Formal Replies
• Acknowledge the invitation.
• Express thanks in third person.
• Mention acceptance/regret.
• Specify the reason for refusal.
• Be brief and specific.
• Be formal in tone and treatment.
• Do not exceed the word limit (usually 50 words).

21. (b) Informal Replies
•Acknowledge the invitation in first person.
•Use second person for the sender of invitation.
•Mention acceptance/regret.
•Specify the reason in case of refusal.
•Use warm and simple language.
•Do not exceed the word limit (usually 50 words).

22. Mr. & Mrs Mohan Gupta
36/2, Lalbagh Road Bangalore-32
Request the honour of your benign presence on the auspicious occasion of
the marriage ceremony of their First son
CHI. RAHUL GUPTA
TO
SOU. SHREYA GUPTA
(Second Daughter of Mr. & Mrs Pushparaj Gupta, Mysore)
Sunday June 21st 2020 between 10.30 Am and 11.00AM at Sri Vasavi Kalyana
Mantap, V V Puram Bangalore-26
RSVP:
Email: mohangupta-vasavi@gamail.com
Mbl: 9480284519
(Note: They earnestly request not to bring any boxed gifts please.)

23. • Question 1:
Draft a formal reply accepting an invitation to be
present on the occasion of the wedding of Rahul
Gupta & Shreya Gupta S/o Mr & Mrs Mohan Gupta of
36/2 Lalbhag Raod, Bangalore

24. • Mr and Mrs Vikram Gupta thank Mr And Mrs Mohan Gupta for
inviting them on the occasion of the wedding of their son Sri
Rahul Gupta at Vasavi Kalyan Mantap VV Puram, Bangalore on
Sunday 21st June, 2020 and assure them that they will be present
on the occasion to wish the newly weds a very happy married life.
Mr and Mrs Vikram Gupta will reach Bangalore by the Tippu
Express which leaves Agra at 8.00 a.m.
With Regards,
Vikram Gaur
5 June, 2020

25. Mr and Mrs Raghunandan
#35,Vasavi Nivas, Tumkur
Request the pleasure of your august presence along with your family on
the auspicious occasion of the
5th BIRTH DAY CEREMONY
of their only Son
Master Chi. HARSHANANDA
At Orchid International Hotel, 7th Cross Tumkur
Between 6.00Pm and 10.0PM
On Sunday 5th July 2020
RSVP:
mjrnandan@gmail.com
Mbl:9988776600 *(Pictures are not compulsory)

26. • Write a formal reply expressing your inability to
attend the birthday celebrations of your friend Suresh
Pradhan of 1235, Vivekananda Marg, Belur. You are
Somesh Basu.

27. • Mr and Mrs Somesh Babu wish to thank Mr & Mrs Raghunandan
for extending an invitation to the birthday celebrations of their son
Harshanandan at Hotel Orchid International Tumkur, on Sunday
5th July 2020 and wish the young boy many happy returns of the
day but regret their inability to be present personally on account
of some previous engagements.
With Regards.
Somesh Babu
16 July, 2020

28. M/S Madan Gupta and Sons
Announce the opening of
RAINBOW NOVELTIES
In Grand Enclave Dwaraka Nagar, Bangalore-56
INAUGURATION
On Sunday 5th July 2020 at 11.30 AM
ALL ARE CORDIALLY INVITED
Visit for all kinds of cosmetics and Gift Items
Avail 20% grand discount on the occasion of Inauguration
Lunch follows after the Lakshmi Pooja between 1.30 PM and 3.00 PM
RSVP:
Email: madangupta_rainbow @gmail.com
Mbl: 9480284519 *(Pictures are not compulsory)

29. • Draft a formal reply expressing your inability to attend the
inauguration of the showroom ‘Rainbow Novelties’ on
Sunday, the 5th July 2020, at 11 a.m. at Dwarakanagar,
Bangalore. You are Navin Jain of C-5, G.K.J, New Delhi and
your friend is G.L. Bansal of 23, Sunder Nagar, New Delhi.

30. C-5, GK-I,
New Delhi
25 June, 2020
Mrs & Mr Navin Jain thank Mrs & Mr Madan Gupta for the invitation
to the inauguration of their showroom ‘Rainbow Novelties’ on Sunday,
the 5th June 2020, at 11.30 a.m. at B-12, Dwarakanagar, Bangalore,
However they express their inability to be present on the occasion
due to a prior commitments. They wish a great success in the venture
and all the best.
With Regards,
Mrs and Mr Navin Jain
25th June 2020

32. • Draft a formal reply accepting to deliver a lecture in a
Seminar organized by Haryana Civil Doctors
Association on the topic “ AIDS- Global Concern in
about 50 words.

33. 25, Aram Bagh Road
PGIMS, Chandigarh
20th July, 2020
The Secretary
Haryana Civil Medical Doctors Association
Chandigarh
Sir
Sub: Acceptance of Invitation
Thanks for your invitation for a seminar on ‘AIDS- A Global Concern’, and your
concern for the AIDS patients and your zeal to eradicate deadly diesease. I would
like to utilise this opportunity to share my experiences with other like-minded
enthusiasts and experts.
I hereby confirm my participation in the seminar.
Yours sincerely
Dr P S Ahluiwalia
20th July 2020

34. INFORMALINVITATIONS AND
INFORMAL REPLIES

35. • You are Leena . The wedding of your elder sister Reena is going to be
held on the 15th July, 2020 at Hotel Lake View, Udaipur. Write out an
informal invitation to your friend Vinnie requesting her to attend the
function.

36. • 4357, Vasant Kunj
Raj Nagar
1 May, 20XX
Dear Vinuta,
You will be pleased to know that the wedding of my elder sister Reena
is going to be held on the 15th July, 2020 at Hotel Lake View, Udaipur.
The whole family will move there in the morning. I invite you to join
us at lunch in the hotel on the 15th. The wedding ceremony will take
place at 8.0 in the evening.
I do hope you will join us on the auspicious occasion.
Yours sincerely,
Leena

37. You are Leena . You have been invited to attend the wedding of your friend’s
sister during summer vacation. Respond to the invitation, regretting your
inability to attend it.
• 205, Vasant Kunj
New Delhi
5th July, 2020
Dear Leena
Thank you for your cordial invitation on the occasion of your sister’s
wedding. I, however, regret my inability to be with you on this happy
occasion as we shall be leaving for Shimla for summer holidays on 1
jULY, 2020. Please excuse my absence. Do convey my regards and best
wishes to the couple.
Yours sincerely
Vinuta

38. • Nikhil has come out successful in the I.I.T Entrance Examination. He
has decided to have a party for his friends. Write out an invitation
giving details of venue, time and date. Do not exceed 50 words.

39. D-42, Preet Vihar
New Delhi
10th July 2020.
Dear Pramod,
Do join me on 15 July 2020 at 6.00 p.m. at my residence at an intimate
party to celebrate my success in the I.I.T. entrance examination. You will
meet a lot of our old friends also.
Looking forward to seeing you.
Nikhil

40. 13/2-6
Aniket Kunj
Karol Bhag, New Delhi
Dear Nikhil,
Let me take this opportunity to convey my happiness and congratulate
you over your success in getting a coveted seat in IIT. I am extremely
sorry that I cannot join the party that you are throwing for your friends
on 15th July 2020 as I have to attend on my ailing father who is
admitted in JP Hospital for an emergency surgery. Thank you very for
the invitation.
Have great times.
Pramod
12th July 2020.