class 12 english invitation format

1. FORMAL
INVITATION
and
REPLY TO
INVITATION

2. What is an invitation and
what is it used for?
• An invitation is a document written or printed or
spoken words, conveying the message by which
one is invited
• It is used to invite someone to come, to invite people to
join, to ask someone to attend, and to ask people to
take part in something
There are two kinds of invitation
letter;
1. Formal invitation
2. Informal Invitation

3. Common format of a Formal
Invitation
The first line is the
name(s) of the person
who invite(s)
The second line is
the request for
participaton
The fourth line is
the occasion for
invitation
The third line is the
name of the
person(s) invited
The fifth line is the
time and date of
occasion
The sixth line is the
place of
occasion
The last line is the
request for
reply

4. DID YOU
KNOW?
Formal
Invitation are
written on a
cards. The text
is written in
calligraphy
stlye
In Formal
Invitations date
and time are
written in
words not in
numbers.

5. The format of a formal invitation:
1. Put the organization or host’s logo at the
top of the invitation
2. Write the host’s full name
3. Extend the invitation, such as “request
your presence” or “cordially invites you
to attend”
4. Provide information about the event, “a
breakfast”, “an award ceremony”,
“reception”
5. State the purpose of the event, “in honor

6. 6. Provide the date of the event
7. Write the time of the event in full
8. Provide the location of the event and
its street address (venue)
9. Provide special instructions (if any)
10.Include your RSVP (please
respond) information

7. Mr. and Mrs. Anantyo
Cordially request the
pleasure of your
company
On the wedding ceremony of their
daughter
Deva With
Davy
On Friday,the twelfth of
December At seven
o’clock in Gedung
Ngasirah
Jl Jendral Sudirman
Kudus
dinner
with be
served at
“Yummy
Food”
R.S.V.P
Julia
08984417
165
Rsvp.wedding@gma
il.com
Name of the
hosts
Tim
e
Dat
e
The kind of
event
Venu
e
Request
to
respons
e Spe
inst
Phrasing of
the
invitation

8. Wedding
Invitation
Card
(Formal)

9. Sample question

11. FORMAL
INVITATION TO PRESIDE
OVER/ INAUGURATE/
JUDGE EVENTS

12. SAMPLE QUESTION
You are Neha/ Nakul, the President of the English Literary and
cultural society of Government Model Sr. Sec. School, sector 19
Chandigarh. You have to organize an Inter Zonal Declamation
competition on the topic “Communication skills are very
important in Modern World”. You wish to invite Dr. Shailesh
Gupta, an eminent educationist to preside over the function to
be held on 16 July 2020 at 9.30 am. Prepare a formal invitation
for the same.

13. Govt. Model Sr. Sec School
Sector 19
Chandigarh
16 June 2020
Sub:-Invitation to preside over Inter Zonal Declamation Competition
Sir
The English Literary and Cultural Society of our school is organizing an English
Declamation Competition on the topic ‘Communication Skills are very important
in Modern World’ on 16 July 2020 at 9.30 am in the school auditorium. Kindly
consent to preside over in the above said programme.
Yours sincerely
Neha/Nakul

14. REPLY TO
INVITATION
(formal acceptance/refusal)

15. Points to remember
1. Acknowledge the invitation
2. Be brief and specific
3. Express thanks in third person
4. Not to be signed at the end
5. When accepting, confirm date and time
6. If declining, give reason, convey your best
wishes
7. give date and address at top left hand side
8. Use simple language
9. Word limit - 50

16. FORMAL ACCEPTANCE
Sample Question
You are Mr. Ajay Gupta of
7, Park Avenue Delhi.
Draft a reply accepting an
invitation to attend a house
warming party hosted
by your colleague.

17. Formal acceptance
Sample answer
7, Park Avenue
Delhi
16 June 2020
Mrs. And Mr. Ajay Gupta thank Mrs. And Mr. Satish Sharma for
their kind invitation on the house warming party on 27th July 2020
at 11 am, which they are delighted to accept. It is their great
pleasure to attend the ceremony.

18. FORMAL REFUSAL
Sample Question
You are Mr. Ajay Gupta of
7, Park Avenue, Delhi. Draft a reply
of refusal expressing inability to
attend a house warming party hosted
by your colleague

19. FORMAL REFUSAL
Sample Answer
7, Park Avenue
Delhi
16th June 2020
Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma
for their kind invitation on the house warming party on
27th June 2020 at 11 am, but regret their inability to accept
the same due to urgent and unavoidable assignment abroad.

20. Formal acceptance by the person who was
invited to preside over/inaugurate
You are Dr. Shailesh Gupta, an eminent
educationist. You have been invited to preside
over an Inter Zonal Declamation Competition by
Neha, the president of English Literary club of
Government Model Sr. Sec. School, Sector 19
Chandigarh. Write a letter of acceptance of the
invitation.

21. Formal acceptance by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh
16 June 2020
Dear Neha
Many thanks for inviting me to preside over the Inter Zonal Declamation
Competition to be held on 27th June 2020 at 9.30 am in your school. I shall be
highly delighted to attend the function and enjoy listening to the views of the
students. It will be kind of you , if you provide me the official transport
Yours truly
Dr. Shailesh Gupta

22. Formal refusal by the person
who was invited to preside
over/inaugurate
You are Dr. Shailesh Gupta,
an eminent educationist. You have
been invited to preside over an Inter Zonal
Declamation Competition by Neha, the president of
English Literary club of Government Model Sr. Sec.
School, Sector 19 Chandigarh. Write a letter of refusal
of the invitation.

23. Formal refusal by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh
16 June 2020
Dear Neha
Many thanks for inviting me to preside over the Inter Zonal
Declamation Competition to be held on 27th June 2020 at 9.30 am
in your school, but I am sorry to say that I shall not be able
to attend the same due to a prior appointment.
Yours sincerely/truly
Dr. Shailesh Gupta

24. INFORMAL
INVITATION

25. POINTS TO REMEMBER:
1. Follow the ordinary personal letter pattern
2. Meant for relatives, friends and known persons
3. Use first person ‘I’, ‘We’, and second person ‘You’
4. Avoid using ‘he’, ‘she’, and ‘they’
5. Do not write subject and receiver’s address.
6. Write in warm and personalised style with informal tone
7. Avoid writing unnecessary details
8. Begin with ‘Dear’ --------(name)
9. Word limit -50

26. INFORMAL INVITATION
Sample question
You are Anuj/Anuja Goel of
23, Yojna Vihar Delhi. Write an
invitation to invite your friends
for the party you are giving to
celebrate your selection in
B.Tech in DU

27. INFORMAL INVITATION
Sample answer
23, Yojna Vihar
Delhi
16 June 2020
Dear Rahul
I have much pleasure in inviting you to post selection party after the
admission in DU. Reach my residence at 7.30 p.m. on 26th June 2020 to join
my family and friends in my moment of joy.
Yours lovingly
Anuj/Anuja

28. INFORMAL ACCEPTANCE
Sample Question
You are Rahul and has been invited to the
post selection party of your friend Anuj.
Write a reply accepting the invitation you
got.

29. Informal acceptance
Sample answer
7 C, Yojna Vihar
Delhi
20 June 2020
Dear Anuj
Many thanks for inviting me to attend your post selection party which will be
held on 26th June 2020 at your home. I shall be highly delighted to attend the
same and will enjoy the party with great fun.
Yours lovingly
Rahul

30. INFORMAL REFUSAL
SAMPLE QUESTION
You are Rahul and has been invited to the post
selection party of your friend Anuj. Write a reply
refusing the invitation you got.

31. Informal refusal
sample answer
7 C, Yojna Vihar
Delhi
20 June 2020
Dear Anuj
Many thanks for inviting me to attend your post selection party which will be
held on 26th June 2020 at your home but I am sorry to say that I shall not be able
to attend the same as I shall be out of station next week. I shall miss this joyous
occasion, I wish you all the best for the future.
Yours lovingly
Rahul

32. REPLIES TO INVITATIONS
INFORMAL REPLY
FORMAL REPLY
ACCEPTANCE REFUSAL ACCEPTANCE REFUSAL

33. POINTS TO BE REMEMBERED
1. Formal reply should always be written in third
person
2. Informal reply is written in first person
3. Only body must be there in formal reply
4. Informal reply is like an informal invitation in the
format

34. Expressions of inviting and its
responses
Inviting Responding
-would you like to invite you to dinner?
-we would like you join us at the coach.
-would you like to join the school
art performance?
-I’ll be happy if you come to my house
next Sunday
Accepting an Invitation
• That would be very nice. Thanks.
• O.K. I am happy to do that
•Sure. I’ve been waiting for the
best moment to join it.
Declining an Invitation
• Sorry, I have no free time this
afternoon.
•Actually I’d like to come, but I
have something to do next
Sunday

35. EXERCISES TO DO
1. You are Dr. Amit Gupta, an eminent educationist. You have been
invited to preside over an Inter Zonal Declamation competition by
Nalini, the President of English Literary Club of Government Model
Sr. Sec. School, Sector-20, Chandigarh. Write a reply to the
invitation.
2. You are Dhruv/Deepa. Your father Shri Dheeraj Garg of Gurugram
wants you to draft an invitation to be sent to friends and relatives on
the occasion of your elder sister’s marriage. Prepare the invitation
giving necessary details in not more than 50 words.
3. The literacy club of your school is putting up the play ‘Waiting for
Godot’. As secretary of the club, draft an invitation inviting the
famous writer Amish Tripathi to be the guest of honour at the
function. Write the invitation in not more than 50 words. You are
Govind/Gauri.