English invitation and replies

1. INVITATION
&
REPLIESWRITING
ARYAN
Xll SCIENCE
Admission no. 2524
PM shri JNV Una

2. GENERAL INFORMATION
• Definition
• A verbal or written request to
an individual or a group of
people to come or go
somewhere or to do
something. Invitations or
invites are the sweetest kinds
of letters. We write invitations
on a number of occasions –
formal and informal.
Need for an invitation
• Man a social being.
• Sharing joys and sorrows-an
integral part of culture.
• A way of interaction and
communication.
• For inviting people staying far
off.

3. General Features
• A single sentence presentation.
• Written in third person.(Formal)
• Put in a box.
 It should answer to the 5Ws:
o WHAT- The occasion
o WHEN- Date and time
o WHERE- Venue
o WHO- Name of the host
o WHOM- Name of the person being invited

4. Typesof invitationfordifferentOccasions
Invitation
Formal Informal
Meaning
• Formal- Occasions which
require a formal dress code,
with an array of fixed events.
• E.g. Weddings, Annual Day
Celebrations, Inauguration of
shop, house etc.
• Informal- occasions which
are more relaxed and with no
fixed sequence of events.
• E.g. Informal birthdays, get
together etc.

5. Continued…
Formal Invitation are generally sent on occasions such as grand weddings,
anniversaries and mass functions involving a big crowd of invitees.
Formal Invitations are sent to individuals for a less grand function such as
a formal wedding anniversary, formal alumni meeting, etc. In this kind of
invitation, we write, “Mr. Arvind Malhotra cordially seeks the pleasure of
Mr. and Mrs. Singh, on the auspicious occasion of….”
Write as if it is written by a third person. It is not, “I and my wife invite
you to our son’s wedding” but, “Mrs and Mr Malhotra cordially solicit the
presence of Mrs and Mr….”
Do not use I, we, and you and their other forms.
Follow the letter format with from address and date but no need to write
salutation such as, dear, sir, etc.
Begin with the host’s name, such as, “Mr. Peter is glad to invite Mr.
Alexander…”
For invitations inviting dignitaries as judges or chief guests, it is just a
single paragraph.
No I, We, You. Only Third Persons
Write inside a box.

6. Format of Printed card form
• Name of the host
• Request line (E.g., request the pleasure of your company,
solicit your gracious presence)
• Purpose of the invitation.
• Day, date and time of the event.
• Name of the honouree (if any) & designation.
• Name of the place, location with complete address. Route
map enclosed for outsiders.
• RSVP- Répondez s'il vous plait ("Please respond" )
• Telephone or mobile number or address of the host
• Any other relevant details

7. School Functions
The Principal, staff and students of
Don Bosco Public School
cordially invite your presence on the occasion of the
Golden Jubilee Celebrations
of the school
on December 21, 2020, Monday, from 05.00 pm to 09.00 pm at
King’s Stadium, Pune
Mr. Piyush Goyal
(Hon’ble Minister for Railways)
will be our proud Guest of Honour for the day.
Kindly be seated before 4.50. This invitation admits only three people.
A detailed route map is overleaf.
RSVP
Charles Frost
Asst. Principal
077-22-13-5654
Name of the Host
Request line
Occasion / Purpose
Date, Time
& Venue
Name of the Honouree
Designation
General Instructions / Route Map

9. Wedding Invitation
Mrs and Mr Jain
cordially solicit your benign presence
on the auspicious occasion of the Wedding of their son
ROHIT JAIN
with
SUJATHA JAIN
(D/o Mrs and Mr Lala Jain)
on Tuesday, October 06, 2020,
from 7:30pm onwards
at
Rajouri Park Hotel, Rajouri Garden, Delhi.
RSVP
011-223344
Best Compliments from
Friends & Relatives

10. Inauguration

12. Format of Formal Letter
• Sender’s address
• Date
• Receiver’s address
• Salutation
• Subject
• Body (information about occasion, day, date, time & venue)
• Subscription
• Signature
• Name
• Designation

13. Lord Buddha School
Gaya – 112233
October 09, 2020
Mr. A.K. Antonty
Minister of Education
New Delhi
Subject: Invitation to precede over the Closing Day of 300th Anniversary
Celebrations
The Principal of Lord Buddha School, Gaya, cordially invites
Mr A. K. Antony, Honourable Minister of Education to the Closing Day
celebrations of the school’s 300th Anniversary on December 26, 2020 at
King’s Stadium, Gaya. The programme will commence from 6:30pm. The
entire school hopes that the honourable Minister would definitely keep a
part of his very precious time for this noble cause and appreciates an early
reply from his office.
Yours sincerely
Ms. Sukanya
Principal.

14. (i)FORMALREPLIES(ACCEPTING)
Question 1: Draft a formal reply accepting an invitation to be present on the occasion of the
wedding of Ankush S/o Mr & Mrs Shankar of 24, Green Park Road, Kanpur. You are Vikram Gaur of
Raja Ki Mandi, Agra.
Formal Acceptance
May 05, 20XX
Mrs and Mr Vikram Gaur thank Mrs and Mr. Shankar for inviting
them on the occasion of the wedding of their son Ankush at
24, Green Park Road, Kanpur on May 25, 20XX and assure them
that they will be present on the occasion to wish the newly
weds a very happy married life. Mrs and Mr Gaur will reach
Kanpur by the Agra Mail which leaves Agra at 8.00 a.m.
Regards
Vikram Gaur

15. DECLINING
Question: Write a formal reply expressing your inability to attend the
birthday celebrations of your friend Suresh Pradhan of 1235,
Vivekananda Marg, Belur. You are Somesh Basu.
Formal Decline
March 16, 20XX
Mrs and Mr. Somesh Basu wish to thank Mrs & Mr Suresh Pradhan
for extending an invitation to the birthday celebrations of their son
Akshay at their residence 1235, Vivekananda Marg, Belur on
March 20, 20XX and wish the young boy many happy returns of the
day but regret their inability to be present personally on account of
some previous engagements.
Regards
Somesh Basu

16. THANK YOU
ARYAN
Xll Science