2. An invitation is a written or
verbal request inviting
someone to attend an event,
occasion, or gathering. It is a
form of communication that
extends an invitation and
provides details about the
event, including the date, time,
location, and sometimes the
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What is an invitation?
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Invitations can be formal or
informal, depending on the
nature of the event and the
relationship between the host
and the recipient. They are
commonly used for a wide range
of occasions, such as weddings,
parties, conferences, meetings,
ceremonies, and social
gatherings.
4. In addition to the essential event
details, an invitation may also include
additional information, such as RSVP
instructions, dress code, special
instructions, and any other relevant
information that the recipient needs
to know to attend the event.
The format and style of an invitation
can vary depending on the event's
formality, cultural customs, and
personal preferences.
Overall, an invitation serves as a
formal request for someone's presence
at a specific event and provides them
with the necessary information to plan
and attend accordingly.
5. The format of a formal invitation typically includes
the following elements:
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• Host's Information
• Request Line
• Event Details
• Purpose or Occasion
• RSVP Information
• Closing
• Host's Contact Information
• Additional Elements: Depending on the event
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• Formal invitations come as card type and letter type.
Card type invitation:
• Written in third person
• Usually, it has only two sentences.
• The first sentence announces the name of the host, the event and the time, date and
venue.
• The second sentence provides information about the Chief Guest.
• In addition, the following features are also included.
RSVP (Répondez Si‟l Vous Plâit)-It is a French phrase that means
Please Reply which provides the details of the person to contact to accept or decline
the invitation.
• A note may be added to provide any additional information.
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Replies to Card Type Invitation:
• It is written in the third person and in the simple present tense.
• The date of reply is to be written on the top left corner.
• The name of the sender, the host, and event and the time, date and venue are clearly
mentioned.
• Acceptance or refusal of the invitation has to be mentioned clearly.
• The reply is to be enclosed in a box.
Example of a Reply Accepting the Invitation
18th November, 2021
Mrs. and Mr. Apte thank the students, the staff and management of Chiranjiv Bharati School for
the invitation to their Annual Day Celebrations at 4.00 p.m. on 1st December, 2021 in the school
auditorium.
They are happy to accept the invitation and extend their felicitations.
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Letter-type invitations:
It is written in the format of a formal letter.
All the details of the event, the place, date and time are to be clearly
mentioned.
It is addressed to a few special invitees.
Replies to Letter -type invitations
It is also written in the format of a formal letter.
The name of the sender, the host, and event and the time, date and venue
are clearly mentioned.
Express gratitude for the invitation and appreciation for the initiative.
Acceptance or refusal of the invitation has to be stated clearly.
Examples given below:-
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Invitation Letter for Event – Formal Invitation Letter for Graduation Ceremony
The Vice Principal
Karpagam College of Arts and Science
Sundarapuram
Coimbatore – 641054
07/01/2022
Dr. Shankar Devan
21/56, E C Layout
East Tambaram
Chennai – 600089
Subject: Formal Invitation to be the Chief Guest for the Graduation Ceremony
Dear Sir,
We are pleased to invite you to be the Chief Guest for the Graduation Ceremony that is to be held on the 24th of January, 2022 at Karpagam
College of Arts and Science. We would be honoured to have you present our students with their degree certificates. It would be a great chance for
the students also to interact with you about the different career opportunities they have.
We genuinely hope that you would accept our invitation. It would be highly appreciated if you could reply to us by the 13th of January, 2022, so that
we can make the necessary arrangements for your travel and accommodation.
Looking forward to hearing from you.
Yours sincerely,
Signature
ILAMARAN VISWA
The Vice Principal
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Reply of Acceptance
14, Castle Rock Towers
Banjara Hills, Hyderabad
Telangana
15th January, 2022
Blooms Reading Room
14/55 E, Begumpet
Telangana
Subject: Reply to Invitation as Chief Guest to Literary Fest, 2022
Dear Mr. Dhawan
Thank you for your gracious invitation. I commend your efforts in promoting love for
reading amongst youngsters. It would be an honour to attend the event on 21st February
2022 at 7pm at Tagore Exhibition Grounds. Do send me the detailed programme list.
Thank you
Yours sincerely
Priya Kuriyan
12. The format of an informal includes the
following characteristics:
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• It is written in the first person (I/We)
• The sender's address is written as usual but the receiver's address is not mentioned.
• The date of writing the invitation is given but it is not compulsory to write the year.
• The salutation is 'Dear + name’.
• The complimentary close is Yours lovingly/Yours affectionately
• Various tenses of the verb are used unlike the formal invitation.
• The invitation does not ask for a reply as in the formal invitation. However, it is polite to
reply to the invitation
• The vocabulary is less formal.
• The reply for the informal invitation is also written in the same first person and the
format is the same as the informal letter.
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Strategies to answer questions
• 1. Read the question carefully and identify the kind of
invitation or reply that is asked. -
Card type/Letter type
• 2. Recognize the important details provided in the
question that must be included and remove any
extraneous information.
• 3. Brainstorm and note down points to be included in the
answers.
• 4. Write the answer in the appropriate format and pay
attention to the accuracy of language.
16. The way to get started is
to quit talking and begin
doing.
Walt Disney
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