Organizational and Time Management Skills

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Tips and skills to become morem efficient when it come to time management and having better organizational skills.

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Organizational and Time Management Skills

  1. 1. Organizational and Time Management Skills Learning the best ways to become more organized and how to manage your time more efficiently
  2. 2. We don’t want to become this one day!
  3. 3. Getting Organized! <ul><li>Why is it important to be organized? </li></ul><ul><li>Two Components of organization </li></ul><ul><li>The Organizational Tool Box </li></ul><ul><li>Tips for getting organized </li></ul><ul><li>What hinders organization – AVOID them! </li></ul>Let’s get started!
  4. 4. Why is it important to be Organized? Statistics show the average worker loses at least one hour of productivity each day due to disorganization. How much is disorganization and inefficiency costing a company? 1 hour x one worker's hourly salary = 10 $ lost today 5 days a week x 10$ lost today = 50 $ lost this week 48 weeks x 50$ lost this week = 2400 $ lost this year 100 of employees x 2400$ lost this year = 240,000$ total! That's the total amount of money an organization loses each and every year due to poor organization and inefficiency!
  5. 5. Benefits to being Organized <ul><li>Time saved locating misplaced items; thus, more efficient in the work place. </li></ul><ul><li>Lower stress and frustration levels </li></ul><ul><li>Being organized keeps one in control at the work place. </li></ul><ul><li>Being organized helps one feel balanced and composed </li></ul>
  6. 6. Two Components to Organization <ul><li>Structure </li></ul><ul><ul><li>Physical tools that help you become more organized </li></ul></ul><ul><ul><li>Planners, calendars, etc… </li></ul></ul><ul><li>Regular Actions (habits) </li></ul><ul><ul><li>The actual use of the “structures” at your disposal </li></ul></ul><ul><ul><li>Writing in the planner, keeping up with the calendar, etc… </li></ul></ul>
  7. 7. The Organizational Tool Box Computer, Computer Database Daily planner, Weekly calendar Electronic Organizer, palm pilot etc… Filing cabinet, filing system Desktop Organizers Dry erase board
  8. 8. Don’t Forget – without the Regular Actions (Habits), all the Structures (physical Tools) in the world will Not help you to become more organized!
  9. 10. Tips for becoming Organized <ul><li>It’s all in the Plan! </li></ul><ul><li>Time Management </li></ul><ul><li>Don’t put it down Put it AWAY! </li></ul><ul><li>A place for everything and everything in its place </li></ul><ul><li>Let CLUTTER annoy you! </li></ul><ul><li>File it; down pile it! </li></ul><ul><li>Open and process ALL mail </li></ul>
  10. 11. Hinders to becoming Organized! <ul><li>Procrastination </li></ul><ul><li>Interruptions </li></ul><ul><li>Mismatch between time and one’s capacity </li></ul><ul><li>Setting wrong priorities </li></ul>
  11. 12. Time Management Time management is a very important component in becoming organized.
  12. 13. Time Management Tips <ul><li>Realize that time management is a myth </li></ul><ul><li>Find out where you are wasting time </li></ul><ul><li>Create time management goals </li></ul><ul><li>Implement a time management plan </li></ul><ul><li>Prioritize ruthlessly </li></ul><ul><li>Learn to delegate or outsource </li></ul><ul><li>Establish routines and stick to them as much as possible </li></ul><ul><li>Get in the habit of setting time limits for tasks </li></ul><ul><li>Be sure your systems are organized </li></ul><ul><li>Don’t waste time waiting </li></ul>
  13. 16. A regular Planner Book
  14. 17. Hopefully this will help you become more organized person and future employee THE END

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