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Time management

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This presentation is called time management . It is all about how to manage your time effectively in order to achieve you goals .

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Time management

  1. 1. Time Management Mohamed Mosaad 7/8/2012 Time flies
  2. 2. Objectives • Understand the concept of time management • Implement such concept in an activity • Recognize some facts and principles of time management • Overcome challenges to time management • Develop effective time management skills: • Identify key tasks • Prioritize effectively • Plan and track time • Set SMART goals • Create long-term and short-term plans • Create to-do lists • Develop assertiveness
  3. 3. WIIFM • Plan and prioritize each day‘s activities in a more efficient, productive manner • Overcome procrastination quickly and easily
  4. 4. Today’s Agenda  The importance of time management  What is time management  Planning: • Pareto’s principles • Prioritization  Setting Goals  Implementing and tracking
  5. 5. “Time lost is never found again.” – Benjamin Franklin
  6. 6. The Importance of Time Management Discussion
  7. 7. Control
  8. 8. Productivity
  9. 9. Confidence
  10. 10. Ability to meet goals
  11. 11. Fun
  12. 12. What is time management? • "Yesterday is History Tomorrow is a Mystery But Today is a Gift That is Why They Call it The Present"
  13. 13. • Time Management is the ability of using time well to increase job productivity and life enjoyment. • It can also be defined as "understanding exactly how much time we have and how to use it effectively." • Skill
  14. 14. Activity
  15. 15. Do you: 1) Undertake work as it appears, rather than in order of priority? 2) Accept unimportant interruptions when working on an urgent task? 3) Say ―yes‖ to work requests even when unsuitable? 4) Put off tasks which are uninteresting? 5) Deal with the same material several times, when it should have been dealt with in one sitting?
  16. 16. 6) Have considerable difficulty making decisions? 7) Allow your work surroundings to become disorganized and messy? 8) Let your career path just ―happen‖ rather than taking positive steps towards achieving desirable and realistic life goals? 9) Waste considerable time on unimportant phone calls? 10) Frequently lack the concentrative powers to see tasks through to the end?
  17. 17. Time Wasters and Thieves • Internal (Easy to control)  Inability to concentrate  Indecision  Frustration  Procrastination  Lack of overall objective
  18. 18. External(Hard to control…but you can) • Phone Calls
  19. 19. Emails
  20. 20. Facebook
  21. 21. TV
  22. 22. Noise and distractions
  23. 23. I CAN NOT SAY NO
  24. 24. iPhones, iPods, and iPads
  25. 25. Planning • “The bad news is time flies. The good news is you’re the pilot.” – Michael Altshuler I. Pareto's Principle II. Prioritization III.Setting Goals
  26. 26. I. Pareto’s Principle
  27. 27. II. Prioritization 1. ABC Analysis 2. Stephen Covey’s matrix
  28. 28. 1.ABC Analysis A B C
  29. 29. 2.Stephen Covey’s Time Management Matrix) 1 Important and urgent (Do it Now) 2 Important but not urgent (decide when to do it) 3 Urgent but not important (delegate it) 4 Not important, Not Urgent(Dump it) ImportantNotImportant Urgent Not Urgent
  30. 30. Setting Goals
  31. 31. Implementing and tracking • Procrastination • Organizing • Being Assertive and Saying NO • Creating To-Do Lists • General Tips
  32. 32. 1.Procrastination • "to keep delaying something that must be done."  No Deadline  No passion  Don’t know where to start  Need help
  33. 33. Overcoming Procrastination • Delete • Delegate • Do it now • Ask for advice • Obey the 15 minutes rule! • Have a clear deadline! • Give yourself a reward! • Remove distractions!
  34. 34. Organization
  35. 35. Follow the S.T.I.N.G Strategy: • Select one task to do at a time. • Time yourself using a clock for no more than one hour. • Ignore everything else during that time. • No breaks or interruptions should be permitted. • Give yourself a reward when the time is up.
  36. 36. Being Assertive and Saying NO • The fact is: you cannot do everything. So, Don‘t undertake things you cannot complete Remain consistent to your goals • How to Say No • Give a reason • Be diplomatic • Suggest a trade-off • Don‘t put off your decision
  37. 37. To Do List • Daily to do list • Weekly to do list • Semester to do list • Yearly to do list
  38. 38. Daily to do list
  39. 39. Weekly to do list
  40. 40. Semester to do list
  41. 41. Yearly to do list
  42. 42. General Tips • 1. Keep it Clean: A clean workspace is key to maximum productivity • 2. Keep it Organized: A fixed commitment schedule helps you get everything done • 3. Keep it Goal Oriented: Even setting short term goals helps keep you motivated • 4. Keep it Quiet: A quiet room is the best to keep concentration • 5. Keep it Active: A lazy body can result in a lazy brain
  43. 43. •“Living your life without a plan is like watching television with someone else holding the remote control.” – Peter Turla •

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