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Effective time management

Presentation on Effective Time Management, Understanding its Importance and implementing it.

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EFFECTIVE
TIMEMANAGEMENT
Komil
Singhal
WHAT'S IN IT FOR US…
2
Managing
time helps in
smooth life
For
everything
there is time
and space
Life is no
longer a
struggle
Plan your
time and
work on
your plan
Achieve
your
goals
TIME
MANAGEMENT
Time Management is
straightforwardly
defined as the
management of time in
order to make the most
out of it.
SOME BASIC MYTHS
ABOUT TIME
MANAGEMENT
There's too much to
do; I can't handle it
all.
There's plenty of
time; I can do that
later.
This little task is not
important.
I'm busier than usual right
now, so it makes sense to
shift some tasks off to
another time. Re-
scheduling something to a
later time is
4
MYTH 1 MYTH 2
MYTH 4MYTH 3
EFFECTIVE TIME
MANAGEMENT
to manage/handle or
direct with a degree
of skill and
intelligence.
the measured or
measurable period
during which an
action, process, or
condition exists or
continues.
the act or art of
managing : the
conducting or
supervising of
something (as a
business).
5
ManagementTimeEffective
TIME MANAGEMENT
QUESTIONS
How much time do you have?
Do you have a schedule?
Does free time really mean free time?
6
Do you use a planner?

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Effective time management

  • 2. WHAT'S IN IT FOR US… 2 Managing time helps in smooth life For everything there is time and space Life is no longer a struggle Plan your time and work on your plan Achieve your goals
  • 3. TIME MANAGEMENT Time Management is straightforwardly defined as the management of time in order to make the most out of it.
  • 4. SOME BASIC MYTHS ABOUT TIME MANAGEMENT There's too much to do; I can't handle it all. There's plenty of time; I can do that later. This little task is not important. I'm busier than usual right now, so it makes sense to shift some tasks off to another time. Re- scheduling something to a later time is 4 MYTH 1 MYTH 2 MYTH 4MYTH 3
  • 5. EFFECTIVE TIME MANAGEMENT to manage/handle or direct with a degree of skill and intelligence. the measured or measurable period during which an action, process, or condition exists or continues. the act or art of managing : the conducting or supervising of something (as a business). 5 ManagementTimeEffective
  • 6. TIME MANAGEMENT QUESTIONS How much time do you have? Do you have a schedule? Does free time really mean free time? 6 Do you use a planner?
  • 7. IMPLEMENT A TIME MANAGEMENT PLAN 01 Create time management goals 7 02 Find out where you are wasting time 03 Use time management tools 04 Prioritize ruthlessly 05 Set time limits for tasks 06 Be sure your systems are organized
  • 8. WHAT ARE YOUR GOALS? 8 Make your goals specific and concrete. Set long-term and short-term goals Set a deadline for your goals. Monitor your goals. Change goals if needed.
  • 9. DO YOU HAVE A SCHEDULE? 9 Set up your daily task and weekly task calendar.  Review all tasks and their schedules.  Block existing priority one task and their times  Highlight tasks and project due dates.  Identify routine tasks/work.  Incorporate break time. Divide time into 30-minute blocks. Use spare time to review, thinking and learning. Don’t forget to reward yourself when you do something right. “Work smarter, not harder.” – Alan Lakein
  • 10.  WHICH GOALS/TASKS/WORK ARE IMPORTANT TO YOU?  WHICH GOALS/TASKS/WORK ARE URGENT?  IT IS IMPORTANT TO WORK ON ONE TASK AT A TIME.  PLAN TIME TO BEGIN THE PROCESS  REVIEW TASKS AND PLAN TO WORK ON THAT ARE DUE.  USING PLANNER/CALENDAR/TASK- LIST WILL HELP YOU TO PRIORITIZE YOUR WORK. 10 Setting Priorities
  • 11. 11 PROCRASTINATION Procrastination is a major obstacle that can prevent you from practicing good time management skills. It is the constant pushing aside of tasks that need to be completed and is the enemy of all.
  • 12. WAYSOF OVERCOMING PROCRASTINATION 12 Just do it – Complete the task The moment you find yourself procrastinating, complete the task; then, you won’t have to think about it anymore. Be positive Avoid speaking negatively about the task and your ability to move toward completion. Instead, by positive. Tell yourself, “I know that I can finish this work.” Keep yourself organized Having everything you need right at your fingertips will save a lot of time when startinga project. Take the task apart Sometime an assignment can appear to be overwhelming. Breaking large assignments into manageable parts will help. Set dates to work on eachof the pieces. Make the Task Meaningful Ask yourself why the task is important to you and what it has to do with your long-term goal.
  • 13. TIME MANAGEMENT TIPS  WRITE THINGS DOWN. DON’T RELY ON MEMORY  PRIORITIZE YOUR LIST  PLAN YOUR WEEK. SPEND SOME TIME AT THE BEGINNING OF EACH WEEK TO PLAN YOUR SCHEDULE.  CARRY A NOTEBOOK. WRITE DOWN THOSE GREAT IDEAS AND BRILLIANT INSIGHTS (CAPTURE YOUR THOUGHTS).  LEARN TO SAY NO. SAY NO TO LOW PRIORITY REQUESTS. 13
  • 15. TIME MANAGEMENT TIPS TO HACK PRODUCTIVITY 15 • Schedule Your Day • Make smart to-do lists. • Declutter and Organize • Break Large Projects Into Smaller Tasks • Commit to Your Plan • Create a Deadline • Plan Ahead • Plan to achieve four hours of real work per day • Set a maximum of three priority tasks per day • Timely information and communication is most important with follow-ups • Focus on one thing at a time • Eliminate Distraction – Multitasking is Highly Overrated • Limit social media time • Learn to say no effectively • Create Routines • Do the Hard Things First - Stop Procrastinating • Learn to delegate tasks effectively at work • Clear Your Mind • Integrate Work into Your Happiness and Leisure • Track your time • Admit mistakes quickly and move on and make sure it will not repeat • Take breaks during the work day • Conduct a Weekly Review of the Week • Review the past to become better, not assign
  • 16. RESPECT YOUR AND EVERYONE’S TIME… THEN… TIME WILL RESPECT YOU! 16 “You will never ‘find’ time for anything. If you want time, you must make it.” Charles Bruxton