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Time management


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Time management

  2. 2. OBJECTIVES <ul><li>Recognise signs of chronic disorganisation. </li></ul><ul><li>Learn to clear your desk of clutter and create a filing system. </li></ul><ul><li>Identify the most common interruptions of working time and ways to eliminate them. </li></ul><ul><li>Determine why and where you procrastinate and overcome procrastination. </li></ul><ul><li>Apply the practical techniques, concepts, and strategies developed through this program. </li></ul>
  3. 3. A CHALLENGE <ul><li>Let’s Discuss your definition of </li></ul><ul><li>T I M E M A N A G E M E N T. </li></ul>
  4. 4. DEFINITION <ul><li>Time management refers to a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning , allocating , setting goals , delegation, analysis of time spent, monitoring , organizing, scheduling , and prioritising . </li></ul>
  5. 5. TWO HOURS WASTED PER DAY <ul><li>Messy desk </li></ul><ul><li>Can’t find things </li></ul><ul><li>Miss appointments </li></ul><ul><li>Unprepared for meetings </li></ul><ul><li>Tired/unable to concentrate </li></ul>
  6. 6. WHY IS IT NECESSARY? What does “Time” (SELF) Management do for you, your job, your group and/or your organisation?
  7. 7. CONTROLLING THE DEMANDS <ul><li>Manage the work (use time constructively). </li></ul><ul><li>Improve productivity/effectiveness (spend time on results-producing activities). </li></ul><ul><li>Let’s look at this thing called, </li></ul><ul><li>“ Time Management.” </li></ul>
  8. 8. TIME WASTING CULPRITS <ul><li>What Are The Most Common Time Wasters, Thieves and Culprits? </li></ul>
  9. 9. TIME WASTING CULPRITS (1 OF 2) <ul><li>Telephone Interruptions </li></ul><ul><li>Inefficient Delegation </li></ul><ul><li>Extended Lunches or Breaks </li></ul><ul><li>Cluttered Work Space </li></ul><ul><li>Poorly Run Meetings </li></ul><ul><li>Socializing On The Job </li></ul><ul><li>Misfiled Information </li></ul>
  10. 10. TIME WASTING CULPRITS (2 OF 2) <ul><li>Poor Planning </li></ul><ul><li>Procrastination </li></ul><ul><li>Waiting/Delays </li></ul><ul><li>Paperwork </li></ul><ul><li>Junk Mail </li></ul><ul><li>Drop-In Visitors </li></ul><ul><li>Not Setting/Sticking to Priorities </li></ul>
  11. 11. TIME/SELF MANAGEMENT <ul><li>You do not manage time! </li></ul><ul><li>Yourself, </li></ul><ul><li>others </li></ul><ul><li>and work . </li></ul><ul><li>You manage : </li></ul>
  12. 12. HOW TO USE TIME EFFECTIVELY (1 OF 2) <ul><li>Consolidate Similar Tasks. </li></ul><ul><li>Tackle Tough Jobs First. </li></ul><ul><li>Delegate And Develop Others. </li></ul><ul><li>Learn To Use Idle Time. </li></ul><ul><li>Get Control Of The Paper Flow. </li></ul><ul><li>Avoid The Cluttered Desk Syndrome. </li></ul>
  13. 13. HOW TO USE TIME EFFECTIVELY (2 OF 2) <ul><li>Get Started Immediately On Important Tasks. </li></ul><ul><li>More Effective Meetings with Clear Goals. </li></ul><ul><li>Take Time To Plan. </li></ul><ul><li>Learn To Say “No.” </li></ul><ul><li>Remember That Now Is The Time To Put It All Together. </li></ul>
  14. 14. THE FOUR-QUADRANT TO DO LIST Important Not Important Due Soon Not Due Soon Note:- One of the very worst uses of time is to do something very well that need not be done at all . Brian Tracy 1 2 3 4
  15. 15. <ul><li>Being successful doesn’t make you manage your time well. </li></ul><ul><li>Managing your time well makes you successful. </li></ul>“ Don't say you don't have enough Time . You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo de Vinci, Thomas Jefferson, and Albert Einstein. ” “ H. Jackson Brown “
  16. 16. The Relationship Between Stress and Time Management
  17. 17. GOALS