TIME MANAGEMENT &
Soft Skills for Success
Definition of Time Management
How to Start Managing Time Effectively
Time Management Exercise
Dealing with Time Wasters
Daily to do List
Helpful Hints for Time Management
Definition of Time
Time Management is the development
of processes & tools that increase a
person’s time efficiency.
Time Management is the ability to
manage & control time. This involves
implementing a routine method of
scheduling to fit a person’s flow of
work and production.
People who manage their time
poorly create unnecessary
stress for themselves and
others, get less done, and hurt
their chances of succeeding.
Those who manage time
effectively work smarter and
are valuable assets to their
HOW TO START MANAGING TIME
MAKE A COMMITMENT
ANALYZE YOUR SCHEDULE
SET YEARLY & MONTHLY GOALS
MAKE A LIST
PRIORITIZE THE LIST
PRIORITIZE EACH CATEGORY
START WITH THE A1 PRIORITY
WHAT PREVENTS YOU FROM
DOING WHAT YOU SHOULD?
HOW WOULD YOU GET STARTED
ON A TIME MANAGEMENT
DEALING WITH TIME
LEAVING TASKS UNFINISHED
INABILITY TO SAY “NO”
80% IMPORTANT80% IMPORTANT
If you start spending 80% of your timeIf you start spending 80% of your time
on the critical issues and only 20% ofon the critical issues and only 20% of
your time on the other issues, you willyour time on the other issues, you will
find that yourfind that your EffectivenessEffectiveness
increases dramatically!increases dramatically!
REMEMBERREMEMBER:: thethe IMPORTANTIMPORTANT issuesissues
are the ones which help you to achieveare the ones which help you to achieve
your goals.your goals.
Urgent vs. ImportantUrgent vs. Important
Start making important tasks moreStart making important tasks more
urgent by setting deadlines for them,urgent by setting deadlines for them,
and scheduling them into your day.and scheduling them into your day.
Deal with important tasks even if theyDeal with important tasks even if they
are not yet urgent.are not yet urgent.
When dealing with an “urgent”When dealing with an “urgent”
request, take time to consider yourrequest, take time to consider your
Well thought out solutions are usuallyWell thought out solutions are usually
better than impulsive reactions.better than impulsive reactions.
QUICK TIPSQUICK TIPS
Use one daily planner,Use one daily planner,
palm pilot, I-phone orpalm pilot, I-phone or
Combine errands toCombine errands to
save time.save time.
Schedule time for allSchedule time for all
tasks and appointments,tasks and appointments,
including travel time,including travel time,
into your calendar.into your calendar.
Be ruthless withBe ruthless with
incoming e-mail andincoming e-mail and
mail, discard or delete &mail, discard or delete &
Purge files regularly soPurge files regularly so
the information isthe information is
current and easy to find.current and easy to find.
Invest the timeInvest the time
necessary to organizenecessary to organize
your work area.your work area.
More Quick Tips…More Quick Tips…
Determine the nextDetermine the next
action to avoidaction to avoid
shuffling papers andshuffling papers and
creating piles.creating piles.
Write things down in aWrite things down in a
consistent placeconsistent place
instead of relying oninstead of relying on
your memory.your memory.
Purge yourPurge your
environment regularly.environment regularly.
Do not hold ontoDo not hold onto
unnecessary items.unnecessary items.
Schedule “high brain”Schedule “high brain”
tasks during peaktasks during peak
energy times.energy times.
Schedule a file clean-Schedule a file clean-
out day once a year.out day once a year.
Wrap up each day byWrap up each day by
planning forplanning for
DAILY TO DO LIST:
DON’T LET OTHERS
STEAL YOUR TIME
LEARN TO SAY “NO”
& DON’T FEEL
DO IT NOW!
WITH SMALL TIME
DON’T STAY BOGGED
CONTROL THE “TIME
WASTERS” YOU CAN
When getting organized be
S make the task SPECIFIC
M make the task MEASURABLE
A make the task ACHIEVABLE
R REWARD the accomplishment
T make the task TIME LIMITED
HELPFUL HINTS FOR TIME
Set daily, specific, realistic goals
Focus on long range goals
Train others to make decisions
I am going toI am going to STARTSTART……………………
I am going toI am going to STOPSTOP…………..…………..
I am going to doI am going to do MOREMORE………………
I am going to doI am going to do LESSLESS……….……….
God put me on earth to
accomplish a certain
number of things.
Right now I am so far
behind, I will never
TIME IS OF THE
THE MOST OF YOUR
Time management is
somewhat of a misnomer
as time passes without
regard to what we do; the
only thing we can manage