ActivityA-2: Identifying different personality types
Self assessment Do I wait until the last minute to accomplish a task? Do I often arrive late? Do I re-work assignments more than twice? Do I often switch between projects before completing them? Do I have difficulty turning down requests?
Self assessment questions1. Do you wait until the last minute to accomplish a task?2. Do you often arrive late for work or meetings?3. Do you work on an assignment more than twice?4. Do you often shift from one project to another before completing the initial project?5. Do you have difficulty turning down requests even when you do not have the time for them?
Time management overview Topic A: Principles of time management Topic B: Productivity cycles Topic C: Goals and priorities
Productivity cycles Periods of time when you feel your energy dips or rises Vary from person to person – Morning person? – Night owl? Recognize personal cycle and try to schedule tasks accordingly
Pricing your time Annual salary × 1.5 / working hours per year = cost per hour Cost per hour / 60 = cost per minute
Creating a time audit1. List daily tasks2. Set a deadline for each task3. Record every task, noting interruptions4. Note amount of time spent on each task5. Evaluate amount of time spent on priority tasks
Pareto principle 80% of group value of activities is concentrated in 20% of activities 20% of priorities produce 80% of result The first 20% of time spent on an activity produces 80% of the result 20% of your employees cause 80% of the problems
Priorities Determine how to spend energy Schedule days more effectively Provide direction
Setting priorities1. List daily tasks2. Ask yourself whether you want or need to accomplish certain tasks3. Rank tasks in order of priority4. Match your priorities with those of your organization5. Schedule top ranked priorities during productivity cycles
Time management overviewUnit summary Identified the benefits of time management and the relationship to personality types Calculated the cost of your time and performed a time audit Created to-do lists, identified goals, and set priorities