sOFTsKILLs Time Management

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sOFTsKILLs Time Management

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sOFTsKILLs Time Management

  1. 1. Time management <br />Aamer PMP.<br />
  2. 2. TIME <br />
  3. 3. TIME IS THE<br />SCARCEST<br />RESOURCE<br />AND<br />UNLESS IT IS MANAGED, NOTHING<br />ELSE CAN BE MANAGED<br /> - PETER F DRUCKER<br />
  4. 4. What is Time Management ?<br />Managing one’s own time <br />Managing other’s time <br />Getting the best out of the available time<br />Not wasting time <br />
  5. 5. Why Time management?<br /><ul><li> Increase in productivity
  6. 6. Prevent much stress
  7. 7. Creates balance in life – work, home, self
  8. 8. Progress in achieving your personal goals</li></ul>What we gain from Time Management in<br />essence, is not more time, but a<br />better life<br />
  9. 9. What prevents us from managing our time efectively?? <br />Lack of knowledge of time mistakes <br />Lack of knowledge of effective methods. <br />
  10. 10. Common time management mistakes <br />Keeping too many things in your head<br />
  11. 11. Doing whatever grabs your attention next<br />
  12. 12. Doing very efficiently that which need not be done at all…<br />
  13. 13. Not spending enough time on your top priorities <br />
  14. 14. Poor Planning <br />
  15. 15. Disorganization <br />
  16. 16. Poor delegation <br />
  17. 17. Inability to say “NO” <br />
  18. 18. SELF ASSESSMENT <br />Do I face any of the above said difficulties? <br />Do I find it difficult to manage my time as well as other’s time? <br />What are the areas that I need to improve? <br />
  19. 19. TIME MANAGEMENT <br />SOME PRINCIPLES <br />
  20. 20. TIME MANAGEMENT MATRIX <br />Urgent<br />Not Urgent<br />Q1<br />Q2<br />Prevention<br />Relationship Building<br />Planning<br />Recreation<br />Crises<br />Deadlines<br />Important<br />Q3<br />Q4<br />Interruptions<br />Some Meetings<br />Popular Activities<br />Pleasant Activities<br />Busy Work<br />Time Wasters<br />Trivia<br />Not<br />Important<br />
  21. 21.
  22. 22. Our aim should be to focus more on Quadrant 2 <br />Divide a day into four parts <br />60% -quadrant 2 <br />20% - quadrant 1<br />20%- quadrant 3 & 4 <br />BUT ARE WE PRESENTLY HAVING THIS RATIO?<br />
  23. 23. Practical tips<br />Plan your day <br />Make a to-do list<br />Prioritise <br />Do not procrastinate <br />Delegate <br />Complete one task at a time <br />Have a goal <br />
  24. 24. TIME <br />We cannot control how much time we have.<br />We can only control how we use it.<br />We cannot choose WHETHER to spend it, but<br />ONLY HOW.<br />
  25. 25. Value of Time <br />To realize the value of one year, ask a student who has failed his exam,<br />         To realize the value of one month,<br />          ask a mother  who has given birth to a pre-mature baby.                      <br />         To realize the value of one week, ask an editor of a weekly.<br />         To realize the value of one day, ask a daily wage laborer.<br />         To realize the value of one hour, ask the lovers who are waiting to meet.<br />         To realize the value of one minute, ask a person who has missed the train.<br />         To realize the value of one second, ask a person who has survived an accident.<br />         To realize the value of one mill  second,<br />         ask  a person who has won a silver medal in Olympics.<br />         To realize the value of one microsecond,, ask a NASA scientist.<br />         To realize the value of one nanosecond ,ask a hardware engineer.<br />-Collected from the internet <br />        <br />
  26. 26. ACTION PLAN<br />Write down three major areas you will make changes in the coming days , inorder to improve your time management skills.<br />Sign under and keep it in your room /diary <br />
  27. 27. Questions ??<br />
  28. 28. thankyou<br />as.quazy@gmail.com<br />

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