sOFTsKILLs Time Management

1. Time management Aamer PMP.

2. TIME

3. TIME IS THE SCARCEST RESOURCE AND UNLESS IT IS MANAGED, NOTHING ELSE CAN BE MANAGED - PETER F DRUCKER

4. What is Time Management ? Managing one’s own time Managing other’s time Getting the best out of the available time Not wasting time

6. Prevent much stress

7. Creates balance in life – work, home, self

8. Progress in achieving your personal goalsWhat we gain from Time Management in essence, is not more time, but a better life

9. What prevents us from managing our time efectively?? Lack of knowledge of time mistakes Lack of knowledge of effective methods.

10. Common time management mistakes Keeping too many things in your head

11. Doing whatever grabs your attention next

12. Doing very efficiently that which need not be done at all…

13. Not spending enough time on your top priorities

14. Poor Planning

15. Disorganization

16. Poor delegation

17. Inability to say “NO”

18. SELF ASSESSMENT Do I face any of the above said difficulties? Do I find it difficult to manage my time as well as other’s time? What are the areas that I need to improve?

19. TIME MANAGEMENT SOME PRINCIPLES

20. TIME MANAGEMENT MATRIX Urgent Not Urgent Q1 Q2 Prevention Relationship Building Planning Recreation Crises Deadlines Important Q3 Q4 Interruptions Some Meetings Popular Activities Pleasant Activities Busy Work Time Wasters Trivia Not Important

22. Our aim should be to focus more on Quadrant 2 Divide a day into four parts 60% -quadrant 2 20% - quadrant 1 20%- quadrant 3 & 4 BUT ARE WE PRESENTLY HAVING THIS RATIO?

23. Practical tips Plan your day Make a to-do list Prioritise Do not procrastinate Delegate Complete one task at a time Have a goal

24. TIME We cannot control how much time we have. We can only control how we use it. We cannot choose WHETHER to spend it, but ONLY HOW.

25. Value of Time To realize the value of one year, ask a student who has failed his exam, To realize the value of one month, ask a mother who has given birth to a pre-mature baby. To realize the value of one week, ask an editor of a weekly. To realize the value of one day, ask a daily wage laborer. To realize the value of one hour, ask the lovers who are waiting to meet. To realize the value of one minute, ask a person who has missed the train. To realize the value of one second, ask a person who has survived an accident. To realize the value of one mill second, ask a person who has won a silver medal in Olympics. To realize the value of one microsecond,, ask a NASA scientist. To realize the value of one nanosecond ,ask a hardware engineer. -Collected from the internet

26. ACTION PLAN Write down three major areas you will make changes in the coming days , inorder to improve your time management skills. Sign under and keep it in your room /diary

27. Questions ??

28. thankyou as.quazy@gmail.com