AIMS™ (Advanced Institute Management System) is a comprehensive and user friendly software application designed specifically for Educational Institutions. It is a web based application which automates and effectively manages complex processes viz. marketing, counseling, university affiliations,student enrollment, fee management; courses, subjects and chapter level management; batches, library management, etc. AIMS™ – Advanced Institute Management System is a complete, web enabled, integrated suite of applications which automates all critical processes within an educational institute. The system is “internet browser” based which means that no extra software applications need to be installed on any computer. Further, if you host the system on the Internet, you can access it from anywhere in the world!

1. Presenter : Megha Rana
March 30, 2012
203, President Plaza, Near Thaltej Circle,
S.G. Highway, Ahmedabad – 390054 Gujarat.
Phone: +91-9377723253
Email: megha.r@mindquad.net
Website: http://www.mindquad.net

2. Developed for
 Colleges
 Institutes
 Schools
 Business Schools
 Information Technology Centre
 Tuition Classes

3. AIMS
The Complete Solution
Marketing
Management
Fees
Management
Library
Management
AIMS
Academic
Management
Student
Management

4. Modules
Marketing Module User Management
Fee Management Academic Management
Student Administration Library Management
System Management Email & SMS

5. Login screen

6. Home Screen
You can put your institution’s logo and name here.
Main Menu
News, Circulars, Announcements, Notices can be published and viewed by all.

7. Marketing
Management
 Facility to import prospect list of students for telemarketing, emails or SMS
 Manage contacts and follow-up records
 Plan and monitor activities of marketing plans marketing team as per -
(Day/Week/Month/Year)
 Manage student walk-ins, phone inquiries and record detailed communications
of each counselor.
 The system automatically tracks and alerts counselors on their daily follow-ups
with student inquiries.
 Complete automation of student enrollment process like eligibility check,
documentation checklist, fee collection, prospectus issue, etc.

8. Marketing Management
Marketing
Process Flow
Management
System
Databases/Lists Inquiry Shows
of prospective Management follow ups
students List for the
particular
day
Pending Enrolled
Today’s Re-activate
Inquiry List Students
Import Follow ups closed Inquiry
Common (Prospects) Lists
Marketing
Data Pool
Data
System saves all
the closed
inquiries which
Forwarded to can be re-opened
another branch any time

9. AIMS has the section to
save data about the
contacts for the
marketing of the Marketing
Institute. For e.g. Editor Management
of the news paper or an
Event Organizer
Every
Contact
Management Manage Activities
Management
activity can be
edited and
followed here
View / Edit
Plan Activities Follow Up Types
Activities
Contacts Communication
If you need
Contact Types information about
any marketing
Follow Activities activities in the
AIMS saves all for future future you can see
the reference it here
communication
with each
contact
Contact Follow
Up

10. Bulk SMS

11. Bulk Email

12. Student Enrollment – Process Flow Pending
Inquiry of
prospective
students
Record follow-ups and
AIMS automatically An inquiry can be
reminds the counselor forwarded to
of follow-ups everyday another
Counselor
System saves the data of
the closed inquiry which
you can re-open any time Enrollment
Process
Re-Active Closed System checks the inquiry
Inquiry Closed through inserted criterias
Inquiry
University
Confirmation
NO
Rejection Letter
System sends Check list
Automated Registeration Fulfillment of
automated SMS/ for needed
SMS/Email Done checklist
Email to the documents
student
Another Students
List is generated
Students Lists
for Fee collection
department

13. Pending Inquiry List

14. Inquiry Form

15. Common Data Pool
Share the student’s inquiry within the institute’s other divisions through common data pool.

16. Fees
Management
 Define fee heads, fee structure, tax structure and
associate with various courses
 Setup bank masters
 Manage fee collection, Late Payment Charges
 Managing Cheque Returns, Printing Receipts
 Manage fee installments and postdated Cheques

17. Fees
Fee Management
Process Flow
Management
Setting up Fees
for Courses
You can
define any
number of fee
heads
Define Tax
Define Fee
Structure on Fee Collection
Define Fee Heads Structure using Bank Masters
applicable Fee process
Fee Heads
Heads
Course Type, System
Semester gives you
Collect Fee reminder
for the
PDC on its
due date
Individual Fee
Charges on each
Students’ Cash / Cheque /
Account Manage Post
DDs, Bank
Dated Cheques
Challans
NO Cheque
System Cleared
generates
automated Print Reciept
receipt
numbers YES

18. Student List for Fees

19. Fees Collection
You can always see the
details about the cheque

20. Fee Receipt
Generation
You will be able to print two receipts. One for office use and one for the student.

21. Academics Management Enrolled
Process Flow
Students’ List
Affiliations
Masters
Define
Drive / In- Define
take University
Define durations,
Link Additional e.g. Semesters,
Setup Course
Course (if any) Year, Weeks,
Days
System
Specialization gives you
chapter level
management
Subjects
Chapters
Room/
Lab
Plan
Link Batches Sessions
with Courses Faculty Schedule
Setup
Batches
2
Batch Related
Reports

22. 2
System allows
entry of students’
marks
Assignment’s
Assignments
Marks
Semester
Exam’s Criteria
List of
Schedule Selected YES Fulfils NO
Exam Re-sitting
Exam Students Crietaria
for Exams
System shows if
the student has
passed all the NO
subjects
Clears the YES
Marks
Exam

23. Course Module List

24. Batch Allocation List

25. Student Administration Process Flow
Enrolled Manage Students
Students List Transfers
You can
allocate
Student
students to
Administration
batches as well
as classrooms Manage
Students’
Study
Batch & Room
Resumptions
Allocation
after breaks
You can
AIMS can create rules
auto- for the
generate students
Auto- breaks and
Roll Manage
generated manage them
numbers for Students’ Study
internal Roll
the enrolled Breaks
numbers
students

26. Library Issue List
You can have the library issue list which allows you to see issued books, magazines,
CDs and other temporary issued items.

27. Library Return List
Library Return list will give you records of the returns due on particular date.

28. User Management
User Process Flow
Management
Designations
Masters
Change
Manage Password Assign / Monitor
Employees Employee Tasks
Tasks Related
MIS
Departments Employment
Masters Types
Employees
Masters

29. Designation List
Designation list is used to manage employees, providing roles and authorities in
the system as per employee’s designation.

30. Department List

31. Reports
Fees Reports Registration Reports
 PDC Detail Report  Students admission Report
 DD/Challan Detail Report
 Student Re-Registration Report
 Student Check-List Report
 Fee Status Report
 Follow Up Details Report
 Student Ledger Report  Students Course Details
 Student Fee Service Tax Report
Marketing Reports General Reports
 Counselor Report  Birth-Day Report
 Anniversary Report
 Holiday Report

32. Benefits
 Substantial Savings
 Streamline operations and work process
 Reduce manual effort, errors and duplication of work
 Consolidated, Speedy & Accurate information
 Increased Administrative and Operational efficiency
 Competitive Advantage
 Improved Student / Corporate Satisfaction
 Data Security at Department levels
 Better informed decision making for management

33. Thank you
Presenter : Megha Rana
March 30, 2012
203, President Plaza, Near Thaltej Circle,
S.G. Highway, Ahmedabad – 390054 Gujarat.
Phone: +91-9377723253
Email: megha.r@mindquad.net
Website: http://www.mindquad.net