This document discusses time management strategies and provides recommendations. It covers setting goals and priorities, creating a daily to-do list, handling interruptions effectively, and maintaining a proactive attitude. Key areas of focus are identified and advice is given for organizing tasks, limiting meetings and calls, and saying no when necessary. Recommended resources on time management techniques include a speech by Randy Pausch and Stephen Covey's book "The 7 Habits of Highly Effective People."

1. Time Management
…for all

2. Agenda
• Goals
• Priorities / Key Areas
• Effectiveness Daily
• Attitude

3. Importance – Urgency matrix
Due Soon Not Due Soon
FIREFIGHTING
Important PRODUCTIVE
DO NOW DELEGATE
Not REACTIVE WASTE
Important PLAN IT DROP IT

4. Due Soon Not Due Soon
1
Important
Not
4
Important

5. Due Soon Not Due Soon
1 2
Important
Not
3 4
Important

6. Goals
• Pine tree
• Think of the main 3 goals you have and write
them in the handout
• Why? Why? Why? …

7. Key areas
• Main areas within your work to reach your
goals
• Make a list of all activities / tasks that you are
doing (brainstorm)
• Group them on categories

8. Key areas
• Short tag name
• Define an area, not an action
• Include everything possible
• Be unambiguous
• Avoid overlapping
• Concentrate on your responsibilities
• Avoid the tag name “others”
• Say “NO”

9. Effectiveness Daily
• To-do list (one place) ≠ inbox!
• Start your day with an “elephant” task
– Big task, overwhelming
– Progress difficult to see
– No immediate consequence
• E-mails
• Group similar tasks
• Silence hour

10. • Get rid of useless things
• End of the day: clean desks, cups, inbox AND plan
the next day
• Meetings
– Not too many
– Not in the morning
– Important ones first
– Only the needed people
– Meeting ≠ team building
– 1 minute minutes

11. • Phone calls
– Keep them short, stand
– At intervals (11:30 a.m. and 4:30 p.m.)
– No chit – chat
– Agenda
• Learn to say “NO”
• Procrastination / deadlines
• Interruptions
– 6-9 minutes, 4-5 minute recovery – five interruptions
shoots an hour
– Reduce them! (e-mails, taking phones, work
environment)

12. Attitude
• Proactivity
– Single bagger, double bagger
• Bagger in the supermarket

14. Recommendations
• Listen to the speech of Randy Pausch on “time
management” (life advice for time
management)
• “The 7 Habits of Highly Effective People”, by
Stephen R. Covey
• TMI “Single Bagger, Double Bagger” book

15. • Questions?
THANK YOU! 