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Getting Things Done and the Pomodoro Technique

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Using the Pomodoro Technique to produce productivity gains and get things done. Presentation touches upon using the Pomodoro Technique to support developers new to pair programming

Published in: Self Improvement
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Getting Things Done and the Pomodoro Technique

  1. 1. Qaiser Mazhar
  2. 2.  Employees have pressure to perform at work  Skilled workers need to concentrate on tasks  Ego depletion  Procrastination  Open plan offices  Multi tasking  Day to day distractions
  3. 3.  Unhappy workforce  Stress  Sick days  Burnout  Long hours/Low productivity
  4. 4.  David Allen  Core concept: break tasks down into actions and store them in an organized fashion outside of your brain  Grouping actions by contexts allows you to be more productive by batching similar tasks  Storing planned actions enables your brainpower to be spent on more important things
  5. 5.  Image credit: http://www.heritageradionetwork.com/episodes/2976-After-the-Jump-Episode-16-Finding-Your-Voice-with-Amy-Azzarito
  6. 6.  Break your tasks down into small prioritized chunks  Razor sharp focus for 25 minutes  Don’t check mails, Facebook etc  Indicate to others you are in a pomodoro  If things come up, log them as tasks and continue your work  5 minute break time  Try not to do more work during your break (this is sometimes difficult to achieve)  Reprioritise new tasks and enter the next pomodoro  Celebrate 4 successful pomodoros with a longer 15 break  Try to stretch your legs and rest your eyes
  7. 7.  Similar to agile on a nano scale  Breaking down your tasks aid creativity and understanding  Small tasks eliminate procrastination  Timeboxing of difficult tasks  Quickly raise issues/concerns  Avoid burnout and other unhealthy side effects  Predictable structure to your day helps to develop good work and personal habits  Ticking off tasks gives you a frequent sense of achievement
  8. 8.  Brilliant way to equally share driving time  Pomodoro fun builds good team bonds  Upfront clarity on paired task  Non-driving pair remains completely engaged  Use tokens to signal to other pairs you need help  Red and green poker chips  Pomodoros and pairs are separate concepts but work extremely well together
  9. 9.  Whole team is not using pomodoros  Volatile/time critical environments  Highly collaborative teams  Junior colleagues in a non-pair environment  Falling out of “flow”  Too many interruptions  Pomodoro/break times too long or short  The low barrier for entry makes trying pomodoros an easy thing to do in most environments
  10. 10.  25 minutes and 5 minutes break is a beginner guideline  Customise focus and break time durations  Keep timer visible to colleagues at all times  Timer alerts should not disturb nearby colleagues  Long group sessions can also benefit from pomodoros
  11. 11.  http://gettingthingsdone.com/  http://en.wikipedia.org/wiki/Pomodoro_Technique  Pomotodo (All)  Clockwork Tomato (Android)  TeamViz (Desktop/All)
  12. 12.  Picture credit http://lifehacker.com/pomotodo-combines-pomodoro-with-a-to-do-list-that-track-1604536855

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