Evaluation of pre production

Unit 4 – Pre-Production Lauren Whyte
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Evaluation of Pre-Production
Logistics
This is where I will be analysing what went well during the logistical side of my production,
known as ‘Pursued’.
Managing People
When creating Pursued, I believe that it was important to generate call sheets. Call sheets
allowed me to inform both the talent and the crew members when they were required to be
on set. This allowed for me to gather the correct people and the sufficient equipment at the
right time for when I needed to shoot a scene. As a result, the call sheets allowed me to meet
my deadlines by enabling me to pre-plan who I needed and when I needed them by.
Call sheets were critical to my production as they allowed for me to get the sufficient people
to the set, at the correct time and place. This saved me from asking every single member of
talent and crew to attend each day, wasting everyone’s valuable time. Furthermore, call
sheets lead to a reduction in any unnecessary traveling to and from the location. By making a
call sheet, this allowed for a time schedule to be made as well, keeping the production on
track and running smoothly.
Managing Resources
When producing my film, I have used equipment booking forms. These forms allow the
production to organise what equipment is needed, and when. The form also allows for any
contingency plans to be made, for example, by booking the use of an extra memory card in
case one becomes full or taking an extra battery in case one becomes drained. This results in
less time being wasted, as all equipment is accounted for and present.
Equipment booking forms were therefore very useful when creating my production. This is
due to the ability that the form gave me to book each piece of equipment before they were
needed, allowing us the knowledge that our equipment will be in the right place at the right
time. As a result, this led to an overall smoother production as the level of stress was reduced
due to the equipment forms ability to reassure us that the equipment would be available at
the times of need. Furthermore, the form also allowed for us to stay on schedule as I had
access to every piece of equipment that was needed each day of production.
Managing Time
Managing time is one of the most important aspects of pre-production documentation that
can be generated. A production. Schedule is vital to ensure that the production time is used
In a proactive and productive manor. As a result, the production schedule allowed for
information to be accessed in an easily accessible form. This information includes the likes of
where a shot will be taken or what the shot is going to be. Furthermore, the production table
allowed for me to estimate how much time each part of my production was going to take.

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Managing time is important to the success of my production as it allows for every member of
the crew and the talent organised and productive. This means that the production could
continue running in a smooth manor. Furthermore, this allowed for me to allocate a set
amount of time for shooting, depending on the complexity of my shot. For the shots that were
more complex I was able to dedicate more time as a result of the production schedule. The
production table allowed for a set amount of focus upon important tasks that needed to be
completed first in order to stick to my deadline.
Being Professional
Being professional is vital when making a production. By being professional, this ensures that
the connection between the talent and the crew is kept appropriate. By keeping things
professional this will allow for successful and efficient communication to occur, allowing for
a smoother production process.
By keeping everything professional, this allows for a smooth production. As a result, being
professional is important to the production. This reduces the amount of time that will be
spent having to resolve any issues that occur between the talent and the crew. When
professionalismis being promoted during a production, this leads to deadlines being met, as
a result of effective shooting.
Ensuring Progress is Sustained
In order to ensure that the progress of the production is sustained. This requires me to go
back to the work that I have produced and judge it from both a personal and a peer point of
view. By doing this, this allows me to improve during each stage of production.
Within the production stage, after each day of filming, I ensured that I uploaded all of the
footage that I had filmed during that day. After uploading this footage, I judged what I had
shot very careful, analysing the quality of each shot that had been taken. By doing so, I could
judge what needed to be reshot for my production and what kind of shot it was. After I had
done this, this allowed me to be organised as I could discard the poor footage and focus on
the quality footage. Furthermore, by ensuring that progress is being sustained this allowed
me the ability to analysewhat is going wrong during my production. By analysing what’s going
wrong during my production, this allowed me to put measures in place for the next time I
filmed. As a result, this led to a smoother production process as problems were able to be
ironed out.
Managing Risk
In order to ensure that the risks that occurred during my production were handled
accordingly, I made sure that the cast and the crew were aware of any potential risks that
could occur during the production. I also made sure that the crew and talent were aware of
any potential health hazards when filming my production. For example, working close to a
road that cars can pass down. As a result of risks being managed, the members could then
adjust their behaviour accordingly.

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Before I began filming, each day I would call a quick meeting with all of my talent and crew
members who had to attend that day. By gathering all of the crew and talent together, this
allowed for a small briefing to occur where I could discuss with them what I would like to
achieve during that day of filming. I was also able to discuss any health hazards that could
potentially occur during that day. In order to protect the members of my production, I also
had to reduce the health hazards that could occur during that day. This allowed for me to
create high quality work rather than focusing on any hazards that could potentially occur, as
I have already reduced the chance of them occurring.
Keeping Documentation Up-To-Date and Relevant
Before the production of ‘Pursued’ I had to ensure that all of my documentation was up-to-
date. This is to ensure that the cast members are up-to-date with what is going on within the
production. As a result, the production will continue to progress and run as smoothly as
possible.
Additionally, when all of the documentation is kept up-to-date, this is important for my
production as it provides me with a guideline of what needs to happen, when and who it
involves. As a result, everybody is always aware of what they should be doing, leading to less
confusion and issues. When documentation is kept up-to-date, this also leads to the cast and
crew members being aware of any changes that are being made. Consequently, everyone
involved is always up-to-date with what needs to happen on a certain day.
Finance
During this piece of work, I will be analysing what went well during the financial side of my
production, ‘Pursued’.
Managing People
During my pre-production of ‘Pursued’ I generated a budgeting plan, allowing me to see an
overview of all of my expenses that were going to be made during the production. As a result,
this enabled us to stay financiallyorganised, and have the ability to manage the castand crew
members.
This was important to do during the pre-production process as it allowed to budget where I
was going to use my money and prioritise this throughout the production. It also meant that
there were no unexpected costs arising half way through production, allowing me to focus on
the shooting rather than the finance.
Managing Resources
As previously mentioned, I created a budgeting plan during pre-production. In order to stay
on budget, I needed to ensure that I managed my resources correctly. As a result, I needed to
manage if any re-shoots needed to occur and let my crew and talent members know.

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In order to manage my resources efficiently,I evaluated my footage as soon as I possiblycould
and identified the area that I needed to re-shoot. As a result, I could manage my resources by
planning one day to reshoot any scenes that needed tweaking. This meant that I only had to
book the equipment out for one extra day, rather than having to do this over multiple days.
Finally, this allowed me to avoid over booking any equipment and allowed me to manage my
budget and time more effectively.
Managing Time
Time is allocated during the pre-production process to thoroughly plan each minute of the
production schedule, and the production day. This allows me to plan each minute of the
production and see what needs to be done during that day. As a result, this keeps the group
focused and doesn’t waste any of their time.
By the whole cast and crew knowing what they need to do, this allows for effective time
keeping. As a result, this means that the production was able to run smoothly as everyone
knew where they needed to be, and why. They were also aware of what was happening each
day, so they could be prepared in advance.
Being Professional
When creating my production for ‘Pursued’, I included how to be professional into the pre-
production. By being professional, this means that I was professional enough to be in charge
of any expenses that were required within my production. I was also able to respect my crew
and my talent.
Being professional is important in pre-production as it allows me to ensure that everything
has been paid for in advance. By being professional, this took away any unnecessary pressure
from the cast and the crew. As a result, they are allowed to perform even better, leading to a
better production.
Whenevaluatinghowprogressissustainedfromafinancialpointof view,Iwouldhavetoanalysepre-
productionaspectssuchas the script,the storyboardsorthe call sheets,whichallowme tosave time
and money by ensuring that everyone is on time and allowed the progress of the production to
continue.
Furthermore,bycreatingproductionschedules,scripsandstoryboards,thishasallowedme to focus
on whatI wantto achieve andwhen.Asa result,thiswill ensure thatmyprogressisbeing sustained.
By sustainingprogress,thisgivesme the abilitytoget everythingthatI needtodo completedwithin
my set timeframe and deadline. Additionally, by creating pre-production documentation, such as a
riskassessment,thiswill ensure thatprogressissustainedasitreducesthe likelihoodof amemberof
crew or talentbeingharmed. Finally,bycreatingcall-sheets,thisallowsforme tosustainprogressas
I can call each contributor to set only when it is necessary.
Managing Risk

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When considering how risks are managed within the pre-production stage of ‘Pursued’ it is
important to understand why each contributor will need be receive a risk assessment and
agree to be responsible for their own health and safety during filming. This is important when
producing pursued as it enables us to reduce the likelihood of anyone getting harmed. Risks
should therefore be foreseen and reduced where possible.
Managing risk is absolutely vital when creating a production as it enables the members
involved to be kept as safe as possible at alltimes. As a result, production can continue to run
according to schedule and no time is wasted. Furthermore, this reduces the chance of anyone
becoming injured and attempting to sue me.
Keeping documentation up-to-date is crucial, especially from a financial point of view, when
it comes to me making my production. This documentation is responsible for keeping
everyone who is involved during the production up-to-date with what is happening, where
and when. If this was to be overlooked or not changed, this would lead to a loss of time and
money for the production, which could have been easily avoided by keeping the
documentation up-to-date.
This is very important to ‘Pursued’ as it allows for me to plan. By keeping the documentation
up-to-date, this allows for me to create a budget and ensure that I am not spending too much
money, by not updating the documentation. By updating the documentation regularly, this
helps me to understand exactly where I am with my production. As a result, direct guidelines
can be set and followed, allowing for me to have the correct equipment and people at the
time of shooting, without going over budget. Furthermore, by keeping documentation, such
as the script and the storyboard, constantly up-to-date, this allows for the cast to be fully
aware of what is being expected from them. If this was to not be updated, the cast would not
be able to perform correctly until they had familiarised themselves with the new material,
which will waste their time and my money.
Creative Processes
Here, I will be analysing what went well during the creative processes of my production,
‘Pursued’.
Managing People
Managing people is very important to the creative process, as actors will make up the main
part of the production. Actors must be aware of what they are being asked to do in order for
the production to be successful. By managing the people that are working with me on my
production of ‘Pursued’ I was able to ask my characters / actors to portray an on-edge effect
throughout, as a result of my main character seeing a dead boy. As a result, by managing
people effectively, I was able to create a piece of work that is entertaining for my chosen
demographic to view.

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In order for this important element of pre-production to occur, I required my actors to meet
with me during the pre-production stages. During this meeting, I explained each actor’s role
to them individually, in order for them to understand exactlywho Iam asking them to portray.
By doing this, the actors were then able to go away and practice this before the production
of ‘Pursued’ began. Additionally, I was able to provide them with a written description of how
I wanted them to perform their lines that I had created. As a result, the characters were able
to demonstrate the exact performance of their characters that I had desired.
Managing Resources
The management of resources was also vital during the creative process of ‘Pursued’.
Managing my resources involved me looking at the varying elements of pre-production and
identifying what I needed to be hired, and when I would need it for. When looking in terms
of equipment, I had to ensure that I had used an equipment booking form to ask for my visual
and verbal equipment.
By using a storyboard, I was able to manage my resources through examining the visual
aspects that need to be achieved. By identifying what I wanted to achieve visually, I could
manage my resources by only booking the equipment needed. Furthermore, I was also able
to use my script to manage my resources by identifying which production days I needed to
rent audio equipment.
Managing Time
Managing time is very important during the creative process. Through managing my time, I
was able to successfully prepare the correct documentation for my production, ‘Pursued’. As
a result of this, I knew what needed to be done and the time frame that it needed to be
completed within. By having a predetermined idea of what needed to be done and when it
needed to be done, this allowed for me to successfully manage my time during both pre-
production and production.
By creating a production schedule this enabled me to plan each day that I was going to need
for the production of ‘Pursued’. In order to manage my time effectively, the production
schedule allows me to foresee where I am going to need to film, who I will need and when
this will be. As a result, I could manage my time effectively and stay on target to hit my
deadline. Furthermore, by managing my time through the use of a production schedule,
everyone had a focus due to them always having a task to do when I had used my call sheets
to ask for their attendance. By having a production schedule, I was also able to gain the
knowledge of what pieces of equipment were going to be needed each day. As a result of this
I was able to manage my time by not having to organise this on the day.
Being Professional
Being professional is also vital during the creative process of ‘Pursued’. By following the
appropriate rules of conduct with my talent and my crew members, we were able to build a
positive communication network which is crucial when making the pre-production
documentation and filming the actualproduction itself.In order to remain professional during

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the creative process I ensured that every member had all of the resources they needed in
order to provide the best performance / use of equipment possible. I also ensured that
everybody stayed up-to-date with every piece of documentation and therefore knew what
we were trying to achieve overall.
In order to remain professional whilst completing the creative process of ‘Pursued’ I ensured
that every cast and crew member had had access to a copy of each piece of relevant
documentation, for example the script and the storyboard. By offering this opportunity to the
members, they were able to prepare themselves in advance, so that when it came to film the
production everybody was aware of what they needed to do. In order for this to have been
effective, I also had to ensure that everybody could remain professional by always keeping
the documentation up-to-date. By keeping the documentation up-to-date this allowed my
castand crew to be professional with one another as it reduced the likelihood of an argument
occurring over what we were trying to achieve each day.
During the creative process of ‘Pursued’ it was alsoimportant that I ensured that the progress
of the production was sustained. In order to do this, I found that it was important to set a
target for both myself and the talent to achieve during each day of filming. When I was
creating my pre-production documentation, I found it to be important to constantly keep this
up-to-date in order to ensure that the progress of the production could run as smoothly as
possible.By receiving feedback from my team, I was ableto go back and reflect on the choices
that I had made and adapt them accordingly to ensure that we would be making sufficient
progress during production.
In order to ensure that the progress of my production was sustained, I used the feedback that
I had received to improve my pre-production documentation. This was important as it
allowed for the team to have a voice and enabled me to see my production from another
person’s point of view. As a result, I was able to ensure that the progress was being sustained
as this allowed for an easier, smoother production. Once a change has been made to any of
my pre-production documentation, I made sure that this change was communicated with the
rest of the crew and talent. By keeping them up to date with any changes that had been made,
this also ensured that progress was being sustained as no time was lost due to characters not
being aware of their new lines or actions. Furthermore, as everyone was kept up-to-date with
the call sheets, everybody knew where they needed to be and when.
Managing Risk
In order to creative a successful production, it is important to have used the pre-production
stages to ensure that any risks have been minimised as much as possible. As a result of this,
a risk assessment must be completed during pre-production, and adapted while completing
the production of ‘Pursued’ if any new potential risks arise. Once a risk assessment has been
completed, it is important to attach this to eachperson’s contributor releaseform. This means
that every member on set will be aware of these potential risks, and the measures that we
have taken to minimise them during the creative process.

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Managing risk is one of the most important parts of the creative process. This aspect allows
for me to keep everybody on set as safeas possible.Inorder to create ‘Pursued’ legally,I must
be able to provide evidence that I have identified any potential risks and put measures in
place to minimise the chance of them occurring.
During the creative process, it is also important to keep all of my pre-production
documentation up-to-date. By keeping all of the documentation up to date, this ensures that
it is accurate and easy for the cast and crew members to understand what is being asked of
them each day. Furthermore, by keeping all of the documentation up to date, this covers me
for any legal or ethical issues that may arise during or after the creative process.
It is important to understand which pieces of documentation need to be created and kept up
to date in order to have a successful creative process, and overall production. By keeping
documents such as the script, storyboard or call sheets up-to-date, this will allow everybody
that is involved during the creative process to understand what is being asked of them,
enabling the process to run as smoothly as possible.
Improvements
After making a production, it is important to identify what has gone wrong, in order to make
any future productions run smoother. As a result of this, I will be looking at ‘Pursued’ in terms
of the logistical, financial and creative processes.
Logistics
What Went Wrong:
The first location that I decided to film ‘Pursued’ at was a street that lead to Coppice
Performing Arts School. Initially, I was going to get my main character to speak during this
scene,as they were walking along the road, entering into the schoolgrounds. However, whilst
trying to film the audio for this scene, the wind and passing cars were interfering with the
quality of the sound. Furthermore, when going back to look at the footage, I found it difficult
to match the shots during the editing process as cars were passing by during some of them,
causing the next shot to not flow correctly. As a result, this led to me deciding to record the
audio post-production in the style of a voice-over. I also decided to use longer length shots
whilst filming this scene in order to reduce the likelihood of a car passing by and not being
present in the next shot.
Additionally, when shooting scenes that were inside Coppice Performing Arts School, it
became difficult to maintain continuity. One scene is shot within the Sixth Form Common
Room, meaning that any sixth form student could enter the room at any given time. As a
result, this led to people entering mid-take and ruining multiple shots during my filming
process. However, in order to fix this issue, we gained permission to place a “no entry during
filming” sign on the door, leading to a reduction in interruptions.

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Future Goals:
To progress further in the future and experience a less problematic production process, I
would do further investigative work on my locations / location recces. As a result of this, I
would be able to pre-empt these location issues before we began filming and put the
necessary precautions in place before filming occurred, to reduce the amount of issues that
arise.
Finance
What Went Wrong:
During the pre-production process, I didn’t always factor in the correct amount of time that I
needed while shooting my production. When creating my pre-production documentation, I
didn’t factor in enough time per shot, and underestimated the amount of times I may need
to refilm a shot in order to get it looking the way I wanted it to. As a result, this led to a longer
production process than expected.
Furthermore, when filming scenes that were next to a window, I didn’t take into account how
the natural light would affect my shot. As a result, this led to me gaining some shots that I
couldn’t use as they were too washed out and the character was not focused on enough. In
order to resolve this, I had to adjust my scene and use lighting equipment to get the desired
effect that I initially intended. This also led to a longer production process, and additional use
of equipment.
Future Goals:
In the future, I believe that I could improve my production process by thoroughly considering
the shots that I am trying to achieve and use my pre-production process to reflect this. By
considering what I am trying to achieve in a shot or a scene I believe that I would be able to
create a more realistic timeframe / deadline for my production to be completed within.
Additionally, in order to reduce time from being wasted, I would get a second opinion on
whether or not I will require the use of lighting equipment. By doing so, I would be able to
book this equipment in advance and reduce the likelihood of a production day being wasted.
Creative Processes
What Went Wrong:
During the pre-production, and the production process, I have decided to change my idea a
few times. In order to maintain the new idea this led to me needing to update my
documentation. Updating this documentation frequently can be very time consuming. As a
result, this also led to a longer production process than anticipated. By changing the idea
during the production process, this also led to me needing to reshoot certain scenes. In order
to reshoot these scenes, I had to book equipment again that I had not factored into my
production schedule or my budget plan initially.

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Similarly, as a result of my idea for ‘Pursued’ changing frequently, this did lead to some
confusion for my cast. This was due to their character changing. By changing their character
during the production process, this also led to time being consumed as actors were becoming
confused between which version of their character they were asked to portray.
Future Goals:
In order to improve in the future, I would ensure that the idea that I had created for my
production had been thoroughly examined during the pre-production process. By doing this,
I would have a better idea of what is going to need to occur during the production process in
order to achieve the desired effect. As a result, the cast would not end up becoming confused
as the idea would have been thought out thoroughly before the production begins.
Furthermore, budget costs would remain as accurate as possible as new ideas would not be
brought up, therefore limiting the likelihood of extra equipment being called for.

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