The document outlines the student's project management of a film production. It discusses what went well, including creating schedules that ensured people and equipment were in the right place at the right time. Potential areas for improvement are also outlined, such as better file organization to avoid re-editing work. Overall, the student was able to stay on budget and meet deadlines through effective planning, but can improve in the future by utilizing more locations, shots, and rehearsals to further enhance creative processes.

1. Unit 4 Pre-Production Portfolio Learning AimD
Project Management Task
What Went Well
Logistics Finance Creative Processes
Managing People
 I created schedules which
ensured that people are at the
rightplaceat the right time.
 Creating a budget gave me a good
overview of how much each person
would costme.
 It was important to introduce actors
to their roles and talk to them before
hand and see if they fitinto the role
Management of
Resources (both human
and
physical)
 Creating schedules would help
me with managingthe staff I
will beworking with.
 Booking equipment on time in
advancewould help get
equipment when needed.
 Booking equipment on time in
advancewould help me get
equipment when needed and it will
also makeit cheaper.
 Creating schedules and storyboards to
help us identify what we will need to
achievethey also helped us identify
what sorts of equipment we needed to
book.
Managing Time
 Schedules and storyboards
helped me manage time in
amore efficient way without
wastingvaluabletimewhen on
set.
 if you manage your time properly
you will ensurethat you are within
the budget.
 The production schedules us to plan
each day of production in terms of
time, shots and equipment.
Being Professional
 Being on time is one of the key
aspects of being professional.
 Meting deadlines is also really
important partof being
professional
 Another important part of
being professional is keepingup
with the budget.
 Creating a professional budget and
creatingthe budget based on the
lighthouse budget card.
 Makingsure you stick to budget and
payingyour crew and actors the
rates based on BECTU.
 Everyone owned a copy of the script
as well as a production sheet which
helped us stay focused on the movie
and be in touch with all of our targets.
Ensuring Progress is
Sustained
 It is importantto sustain a
progress so you don’t fall
behind on dates.
 I will ensurethis by gathering
regular meeting and developing
 Ensuringto sustain a progress will
allowyou to also keep up with costs
 Managers were given sustaining
project sheet which helped them
identify if they were working within
their target

2. Unit 4 Pre-Production Portfolio Learning AimD
a sustainingprogress sheets
which will allowmeto keep up
with tasks.
Managing Risk
 It is importantto manage any
risks throughoutfilming
because itcould slowdown the
production progress
 One of the ways is to complete
a risk assessmentthis will allow
you to take into accountany
risks and prevent them
 Completing a Recce also allows
you to see any risks atyour
location in advance
 Managingrisks allowsyou to keep
up your progress of the movie and
not fall behind which will include
more money for actors and crew.
 Appropriate documents such as risk
assessmentwere always on set to help
with identifyingissues and any
problems
Managing Crisis
 It is importantto take into
accountany crisis thatcould
happen in the progress of
makingyour movie.
 I would allowsome extra time
justin caseif anythingwas to
occur.For example instead of 6
days of filmingI would allow7.
 Not takinginto accountany crisis
could extend your deadlinewhich
will lead to more money being spend
 The risk assessmeant was attached to
the scriptof all actors to makes sure
they are awareof any risks on set.
 All actors were told what to do in case
of crisis.
Keeping Documentation
up-to-date and relevant
 Overtime things will change
within the production and I will
need to change my
documentation to match the
changes. This includes any
storyboards thatwill need to be
changed.
 It is importantto keep up with
changes such as the EDL and
storyboards otherwiseyou
 Keeping up with the changes could
be costly but at the end the overall
costcould go up if documentation
don’t match changes
 All the paper work was stored as well
on external hard –drive and paper
formats were stored in a secure
cabinet

3. Unit 4 Pre-Production Portfolio Learning AimD
could confuseactors and crew.

Aspect
What Could be Improved
Logistics Finance Creative Processes
Summary of any problems
with project management
 My problem with
management started with
my lack of proper
housekeeping which made
me re-edit some of the bits
in my movie. This was time
consumingand could have
resulted in money being
lost.
 Financewas not effected
because the problem was fixed
so I didn’t need to ask for extra
days.
The problem was sorted by makingsure that
the second housekeeping I made was in a
locked folder
Ways you could be better
in future productions
 I would personally likein
the future to usea range of
location for my movie
 I would also liketo increase
the range of shots which I
use when producing
 The lastthingI would like
to improve on is to go
through rehearsals with my
crew and actors.
 Everything with the financeaspectof
my production as done with
perfection.
In the future I will add my housekeeping on
more hard-drives as well as notmoving folders
form one placeto another.