The document outlines the Kanban method in four easy steps: visualize work by creating a board with colored tasks, limit work in progress to enhance flow, implement a pull system to manage workload between teams, and monitor performance using cumulative flow charts. It emphasizes the importance of adapting and improving the workflow continuously while suggesting tools to assist in managing Kanban effectively. Additionally, it encourages mixing Kanban with preferred methodologies for better engagement.

1. Kanban
in 4 easy steps
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© 2011 Shore Labs Third-party photos from flickr.com under CC license.
Zbigniew Zemła

2. step 1
Visualise your work
.
www.flickr.com/photos/3oheme/5141328136

3. Get a whiteboard, break down the flow of work
from the moment you start it to when it's finished
into distinctive steps and draw a column for each

4. Next, get some stickies
in as many colors as you can
www.flickr.com/photos/rameshng/5723481678

5. Write down each task on a separate sticky note
www.flickr.com/photos/philliecasablanca/3007652539

6. Use different colors for
different types of work

7. And put them on the whiteboard. Each task will move
from left to right until it's done and leaves the workflow.

8. Creating good workflow takes time and practice,
but there are few basic examples you can begin with.

9. Simple layout like this one is a good starting point,
especially for Personal Kanban and small teams.

10. A more complex example of time driven workflow for
Personal Kanban and small teams.

11. Workflow for software development company

12. Kanban Sales Pipeline

13. step 2
Limit work in progress
.
With two hands you can juggle only few balls
before you start dropping them
www.flickr.com/photos/philliecasablanca/2584411389

14. At 100% capacity you have minimal throughput
http://www.flickr.com/photos/lingaraj/2415084235

15. And Kanban is all about maintaining flow
and eliminating waste.
waste.
www.flickr.com/photos/cefeida/4109239083

16. Start by putting limits on columns
in which work is being performed

17. WIP Limits aim to enforce a high, smooth flow of work
and eliminate different kinds of waste

18. On the personal level this gets much simpler

19. After you introduce the WIP limits you can try to
propagate them back through the workflow,
observe results and adapt.
Getting limits right takes time,
so start with your best guess and fine-tune over time.
The ultimate goal is to achieve
constant, high throughput and personal / team performance.

20. step 3
Don't push too hard
Pull instead
photo adapted from www.flickr.com/photos/stevendepolo/3212039475

21. It's easy to get friction between different teams,
especially when one is more performant...

22. … and pushes more work than
another one can actually handle.

23. A solution to this is a pull system,
system,
where next team pulls work only when ready for it.

24. You can implement pull system by adding
a limited capacity buffer between teams.

25. step 4
Use it!
- then -
Monitor, adapt and improve
.

26. The best tool to measure Kanban performance is
Cumulative Flow Chart

27. Each day, for each column, mark how many tasks
are in it or somewhere further down the workflow.
This will produce a mountain-like looking chart, which gives insight into
the process, shows past performance and allows to predict future results

28. One of the many things you can read from it is the
mean time for task to get through the workflow
www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd
Note that without limit on Work In Progress,
the Mean Cycle Time tends to increase drastically ...

29. … eventually leading to the dreaded waterfall model
www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd

30. power tip 1
Use online tool to
manage your activities
.

31. ● online tool to manage your activities using Kanban method
● perfect for distributed teams
● real time collaboration
● accessible from everywhere
● provides in-depth analytics, including Cumulative Flow
● retains data about your past performance
http://kanbantool.com

32. power tip 2
Mix Kanban with
something you like
.
www.flickr.com/photos/theogeo/2477475620

33. ScrumBan
http://leansoftwareengineering.com/ksse/scrum-ban/
http://www.flickr.com/photos/zoonabar/4377007642

34. PomodoroBan
www.flickr.com/photos/callion/5525638094

35. power tip 3
But most of all ...

36. enjoy Kanban!
www.flickr.com/photos/bearpark/2741212476

37. Thanks for watching!
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