Updated version at https://www.slideshare.net/GiulioRoggero/kanban-board-82363781 Do you have a team that works on both project and maintenance? Do you need to organize your team activities? Do you have a lot of activities in parallel and the time to market it's a problem? With a Kanban board and an Agile approach you can solve your problems! Take a look of the animation of the slides to discover how it works.

1. Kanban Boards step-by-step V0.5– beta
See all credits on next slide! by Giulio Roggero under CC 3.0 license
Normal Flow & WIP Urgencies Swarming People Sprint (a proposal)
Support team Personal Time drivenLinked Kanban Cross-functional teams
Scatter merge Program Lead TimePortfolio Examples

2. Credits
V0.5 – beta
by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it
Work inspired by great slides and posts written by:
• Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz -
http://www.slideshare.net/marcusoftnet/kanbanboards
• Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html
• Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how
• Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/
• Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub
• David Anderson - http://agilemanagement.net/index.php/kanbanbook/
• Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011
• Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd
Graphics elements by Emanuele Mantovani – http://www.intre.it
Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi

3. Let’s start from a task list …

4. Todo

5. … and add statuses

6. Todo

7. Todo In Progress

8. Todo In Progress Done

9. … add some process

10. Todo In Progress Done

11. Todo In Progress Done

12. Todo DoneAnalYze

13. Todo DoneAnalYze WoRK

14. Todo DoneAnalYze WoRK VERIFY

15. … and queues

16. Todo DoneAnalYze WoRK VERIFY
Doing

17. Todo DoneAnalYze WoRK VERIFY
Doing Done

18. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing

19. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done

20. … and work-in-progress limits

21. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done

22. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2

23. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3

24. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

25. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP LIMITS!

26. Kanban step-by-step

27. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

28. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

29. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

30. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

31. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

32. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

33. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
FLOW à

34. Bottlenecks!

35. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

36. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

37. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP Limit of verify is 2! Complete one task before starting a new one…

38. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
STOP STARTING, START FINISHING!

39. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

40. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

41. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

42. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

43. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Remove the bottleneck and the pull system restart the flow!

44. Waitings!

45. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

46. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
NOTHING TO WORK ON, SPEED Up the analyze!

47. Say ciao to team members!
Carlo
Elena
Marc Jean
Emma

48. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

49. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

50. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

51. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

52. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Elena completed the verification AND now WHAT ITEM SHE WILL TAKE?

53. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
SHE HELPS JEAN IF PAIRING reduce the time to complete the task

54. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

55. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

56. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Another solution if support to jean is not feasible

57. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ELENA WILL TAKE ANOTHer activity in queue

58. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

59. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

60. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

61. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

62. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ELENA and jean are free, how to take a new task?

63. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Take the most important TASK togheter to speed the flow

64. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

65. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

66. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

67. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
OR …

68. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

69. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

70. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

71. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective

72. Urgencies!

73. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

74. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

75. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

76. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

77. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
à This is a swim lane, max speed here! à

78. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

79. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

80. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

81. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

82. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

83. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

84. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

85. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

86. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

87. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

88. More urgencies levels?

89. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent

90. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
More levels of urgencies?

91. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
URGENT
You can highlight urgencies moving them on the top

92. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
CRITICAL!
URGENT
And draw lanes with different priority

93. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
CRITICAL! 2
4URGENT
ADDing WIP LIMIT to each lane

94. Hey guys here there is a problem!

95. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

96. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
This work it’s not ok!

97. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

98. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Option 1 – add to work queue the blocking issue

99. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3

100. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Option 2 – add to work urgent lane the blocking issue

101. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3 Option 3 - SWARMING! ALL on the bloCking issue!

102. Limit team activities with avatars

103. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSON

104. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSONI’m working on other stuff

105. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSONI’m working on other stuffSICK
VACATION

106. Forecasts

107. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

108. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà

109. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
10 days from here à

110. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
10 days from here à
Using historical data you can estimate the flow

111. Planning

112. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

113. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

114. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
Add the sprint concept to plan the priority of todoS every week

115. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT

116. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT

117. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT

118. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT

119. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT

120. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
PLAN
Plan for the next sprint during current sprint

121. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
PLAN Sprint completed, ready for next sprint

122. Linked Kanban boards, Scrum example

123. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x person
ß PROduct backlog
SPRINT backlog à

124. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
ß STORIES
Tasks à
FREE - max 2 avatars x person

125. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
STORY
FREE - max 2 avatars x person

126. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
STORY
Related tasks
FREE - max 2 avatars x person

127. BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x person
Live sprint!

128. Personal kanban board

129. IDEAS doing DONE
320

130. IDEAS faileddoing success
320

131. IDEAS failedplanned doing success
8 320

132. IDEAS failedplanned doing success
8 320
THIS MONTH

133. IDEAS failedplanned doing success
8 320
THIS MONTH
NEXT MONTH

134. Support Team kanban board

135. tickets closeddoing resolved
320 8

136. tickets closeddoing resolved
320 8
Urgent 3

137. tickets closedplanned doing resolved
8 320
Urgent 3
8

138. tickets closedplanned doing resolved
8 320
Urgent 3
8
Today

139. tickets closedplanned doing resolved
8 320
Urgent 3
8
Today
tomorrow

140. tasks
bugs
change requests
new features

141. tickets closedplanned doing resolved
8 320
Today
tomorrow
Urgent
8
Use colors for activities types

142. tasks
bugs
change requests
new features
20%
20%
20%
40%
Limit mix of items types

143. Cross-functional team kanban board

144. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
4 6 4

145. Todo DoneAnalYze WoRK VERIFY
Doing Done SW Done
4 6 4
SW – software devel!

146. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
FW – firmware devel!
FW
SW

147. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
HW – I build hardware!
FW
SW
HW

148. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
WIP limits per lane
FW 2
SW 3
HW 1

149. Scatter merge

150. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

151. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

152. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

153. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
This features is cross
FW 2
SW 3
HW 1

154. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Split the features in
Sw, fw and hw

155. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

156. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

157. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

158. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

159. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

160. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

161. Time driven kanban board

162. program
project
change requests
new features
sub-project

163. backlog DONEquarters MONTH DOING
8 520
current
next
3
next
current
Strategy board

164. Program kanban board

165. Issues Team Backlog
with priorities
Todo this month
20
Free person
Person on other projects
Prj A
Prj B
Prj C
Prj D
Prj E
Blockers
Crtical
Two avatars per person
20
Devel Test Acceptance Released
Ready AcceptedIn prog Done
14
10
30
5
10

166. Portfolio kanban boards

167. IDEAS Brainstorming APPROVAL
10 5
Idea generation phase
OK
DISCARDED
SIZE & PRODUCT/SERVICE VISION
KPI to monitor after deploy
SIZING, VISION
& KPI
READY FOR FUNNEL
Innovation
bubbleS
4
Pre-funnel

168. Funnel backlog APPROVAL
10
Business &
TECH
AnaLYSIS
7 5
OK
IN PROG DONE
DISCARDED
URGENCIES BACKLOG (WIP)
SIZED SIZED+
VISION
TEAM
READY
starting In prog UAT completed APPROVED &
Closed
IN
Prod
Idea generation implementation
5
deploy
URGENCIES in progress (WIP)
Operations BACKLOG (WIP) Operations in progress (WIP)
Innovation
bubble
incubators

169. Lead time

170. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

171. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Lead time – end to end

172. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Lead time
Cycle time – working on…

173. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2
3 2
Lead time
Cycle time – working on…
WIP LIMIT

174. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2
3 2
Lead time
Cycle time – working on…
2 in verify!

175. Draw them on cumulative flow diagram
Todo
In progress
Done

176. Draw them on cumulative flow diagram
Todo
In progress
Done
Time à
Items

177. Draw them on cumulative flow diagram
Todo
In progress
Done
Cycle time
WIP

178. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

179. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

180. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

181. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

182. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

183. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

184. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

185. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

186. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

187. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

188. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

189. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

190. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

191. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ß Cool first done!

192. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

193. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

194. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

195. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

196. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

197. Real Examples

199. Business
ideas
and
selec,on
Urgencies
Teams
Closing

202. Pre-­‐Funnel
Funnel
Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy
Initiatives Gathering Initiatives Analysis and Implementation

204. *http://trello.com

205. Stay tuned for next versions:
• Portfolio kanban boards
• Prisoner metric
• Control Charts
• How-to reduce the WIP step-by-step from current situation to one-piece-flow
This is not the end …
… is just the begin of your journey!
Kanban is not only a board; Lean is not only Kanban.
Be courios, respect people and improve, always!

206. giulio@agilereloaded.it
@giulioroggero
Giulio Roggero
Visit
www.agilereloaded.it
for more informations