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Kanban Boards step-by-step V0.5– beta
See all credits on next slide! by Giulio Roggero under CC 3.0 license
Normal Flow & WIP Urgencies Swarming People Sprint (a proposal)
Support team Personal Time drivenLinked Kanban Cross-functional teams
Scatter merge Program Lead TimePortfolio Examples
Credits
V0.5 – beta
by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it
Work inspired by great slides and posts written by:
•  Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz -
http://www.slideshare.net/marcusoftnet/kanbanboards
•  Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html
•  Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how
•  Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/
•  Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub
•  David Anderson - http://agilemanagement.net/index.php/kanbanbook/
•  Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011
•  Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd
Graphics elements by Emanuele Mantovani – http://www.intre.it
Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi
Let’s start from a task list …
Todo
… and add statuses
Todo
Todo In Progress
Todo In Progress Done
… add some process
Todo In Progress Done
Todo In Progress Done
Todo DoneAnalYze
Todo DoneAnalYze WoRK
Todo DoneAnalYze WoRK VERIFY
… and queues
Todo DoneAnalYze WoRK VERIFY
Doing
Todo DoneAnalYze WoRK VERIFY
Doing Done
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
… and work-in-progress limits
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP LIMITS!
Kanban step-by-step
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
FLOW à
Bottlenecks!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP Limit of verify is 2! Complete one task before starting a new one…
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
STOP STARTING, START FINISHING!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Remove the bottleneck and the pull system restart the flow!
Waitings!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
NOTHING TO WORK ON, SPEED Up the analyze!
Say ciao to team members!
Carlo
Elena
Marc Jean
Emma
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Elena completed the verification AND now WHAT ITEM SHE WILL TAKE?
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
SHE HELPS JEAN IF PAIRING reduce the time to complete the task
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Another solution if support to jean is not feasible
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ELENA WILL TAKE ANOTHer activity in queue
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ELENA and jean are free, how to take a new task?
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Take the most important TASK togheter to speed the flow
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
OR …
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
… work in parallel if working together is not effective
Urgencies!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
à This is a swim lane, max speed here! à
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
More urgencies levels?
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
More levels of urgencies?
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
URGENT
You can highlight urgencies moving them on the top
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
CRITICAL!
URGENT
And draw lanes with different priority
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
CRITICAL! 2
4URGENT
ADDing WIP LIMIT to each lane
Hey guys here there is a problem!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
This work it’s not ok!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Option 1 – add to work queue the blocking issue
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3
Option 2 – add to work urgent lane the blocking issue
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Urgent
3 Option 3 - SWARMING! ALL on the bloCking issue!
Limit team activities with avatars
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSON
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSONI’m working on other stuff
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
I’M Free! 2 TASKS x PERSONI’m working on other stuffSICK
VACATION
Forecasts
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
10 days from here à
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
5 days from hereà
10 days from here à
Using historical data you can estimate the flow
Planning
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
Add the sprint concept to plan the priority of todoS every week
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
PLAN
Plan for the next sprint during current sprint
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
THIS SPRINT
NEXT
PLAN Sprint completed, ready for next sprint
Linked Kanban boards, Scrum example
BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x person
ß PROduct backlog
SPRINT backlog à
BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
ß STORIES
Tasks à
FREE - max 2 avatars x person
BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
STORY
FREE - max 2 avatars x person
BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
STORY
Related tasks
FREE - max 2 avatars x person
BACKLOG ACCEPTSELECTED WORK TEST
Doing Done READY OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x person
Live sprint!
Personal kanban board
IDEAS doing DONE
320
IDEAS faileddoing success
320
IDEAS failedplanned doing success
8 320
IDEAS failedplanned doing success
8 320
THIS MONTH
IDEAS failedplanned doing success
8 320
THIS MONTH
NEXT MONTH
Support Team kanban board
tickets closeddoing resolved
320 8
tickets closeddoing resolved
320 8
Urgent 3
tickets closedplanned doing resolved
8 320
Urgent 3
8
tickets closedplanned doing resolved
8 320
Urgent 3
8
Today
tickets closedplanned doing resolved
8 320
Urgent 3
8
Today
tomorrow
tasks
bugs
change requests
new features
tickets closedplanned doing resolved
8 320
Today
tomorrow
Urgent
8
Use colors for activities types
tasks
bugs
change requests
new features
20%
20%
20%
40%
Limit mix of items types
Cross-functional team kanban board
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
4 6 4
Todo DoneAnalYze WoRK VERIFY
Doing Done SW Done
4 6 4
SW – software devel!
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
FW – firmware devel!
FW
SW
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
HW – I build hardware!
FW
SW
HW
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
WIP limits per lane
FW 2
SW 3
HW 1
Scatter merge
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
This features is cross
FW 2
SW 3
HW 1
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Split the features in
Sw, fw and hw
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature
Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature
Time driven kanban board
program
project
change requests
new features
sub-project
backlog DONEquarters MONTH DOING
8 520
current
next
3
next
current
Strategy board
Program kanban board
Issues Team Backlog
with priorities
Todo this month
20	
  
Free person
Person on other projects
Prj A
Prj B
Prj C
Prj D
Prj E
Blockers
Crtical
Two avatars per person
20	
  
Devel Test Acceptance Released
Ready AcceptedIn prog Done
14	
   10	
   30	
  
5	
  
10	
  
Portfolio kanban boards
IDEAS Brainstorming APPROVAL
10 5
Idea generation phase
OK
DISCARDED
SIZE & PRODUCT/SERVICE VISION
KPI to monitor after deploy
SIZING, VISION
& KPI
READY FOR FUNNEL
Innovation
bubbleS
4
Pre-funnel
Funnel backlog APPROVAL
10
Business &
TECH
AnaLYSIS
7 5
OK
IN PROG DONE
DISCARDED
URGENCIES BACKLOG (WIP)
SIZED SIZED+
VISION
TEAM
READY
starting In prog UAT completed APPROVED &
Closed
IN
Prod
Idea generation implementation
5
deploy
URGENCIES in progress (WIP)
Operations BACKLOG (WIP) Operations in progress (WIP)
Innovation
bubble
incubators
Lead time
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Lead time – end to end
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Lead time
Cycle time – working on…
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2
3 2
Lead time
Cycle time – working on…
WIP LIMIT
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2
3 2
Lead time
Cycle time – working on…
2 in verify!
Draw them on cumulative flow diagram
Todo
In progress
Done
Draw them on cumulative flow diagram
Todo
In progress
Done
Time à
Items
Draw them on cumulative flow diagram
Todo
In progress
Done
Cycle time
WIP
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
ß Cool first done!
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Real Examples
Kanban boards step by step
Business	
  ideas	
  and	
  selec,on	
  
Urgencies	
  
Teams	
   Closing	
  
Kanban boards step by step
Kanban boards step by step
Pre-­‐Funnel	
   Funnel
Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy
Initiatives Gathering Initiatives Analysis and Implementation
Kanban boards step by step
*http://trello.com
Stay tuned for next versions:
•  Portfolio kanban boards
•  Prisoner metric
•  Control Charts
•  How-to reduce the WIP step-by-step from current situation to one-piece-flow
This is not the end …
… is just the begin of your journey!
Kanban is not only a board; Lean is not only Kanban.
Be courios, respect people and improve, always!
giulio@agilereloaded.it
@giulioroggero
Giulio Roggero
Visit
www.agilereloaded.it
for more informations

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  1. Per il ranking definitivo valutare anche il costo del ritardo e debito tecnico. Ogni iniziativa minore di 1 mese sarà riassunta sulla card di portfolio con: nome, costo, stato, se è urgente