This document provides an overview of Kanban concepts and how to visualize workflows using Kanban boards. It demonstrates how to transform a simple task list into a Kanban board with statuses, queues, work-in-progress limits, and swim lanes for priorities. Additional concepts covered include identifying and addressing bottlenecks, handling wait times, limiting team member activities, creating forecasts, linking boards for Scrum, personal Kanban boards, and using a board for a cross-functional team.

1. +
Kanban

2. Kanban Boards step-by-step V0.5– beta
See all credits on next slide! by Giulio Roggero under CC 3.0 license
Normal Flow & WIP Urgencies Swarming People Sprint (a proposal)
Support team Personal Time drivenLinked Kanban Cross-functional teams
Scatter merge Program Lead TimePortfolio Examples

3. Credits
V0.5 – beta
by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it
Work inspired by great slides and posts written by:
• Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz -
http://www.slideshare.net/marcusoftnet/kanbanboards
• Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html
• Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how
• Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/
• Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub
• David Anderson - http://agilemanagement.net/index.php/kanbanbook/
• Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011
• Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd
Graphics elements by Emanuele Mantovani – http://www.intre.it
Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi

4. Let’s start from a task list …

5. Todo

6. … and add statuses

7. Todo

8. Todo In Progress

9. Todo In Progress Done

10. … add some process

11. Todo In Progress Done

12. Todo In Progress Done

13. Todo DoneAnalYze

14. Todo DoneAnalYze WoRK

15. Todo DoneAnalYze WoRK VERIFY

16. … and queues

17. Todo DoneAnalYze WoRK VERIFY
Doing

18. Todo DoneAnalYze WoRK VERIFY
Doing Done

19. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing

20. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done

21. … and work-in-progress limits

22. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done

23. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2

24. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3

25. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

26. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP LIMITS!

27. Kanban step-by-step

28. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

29. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

30. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

31. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

32. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

33. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

34. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
FLOW 

35. Bottlenecks!

36. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

37. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

38. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
WIP Limit of verify is 2! Complete one task before starting a ne

39. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
STOP STARTING, START FINISHING

40. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

41. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

42. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

43. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2

44. Todo DoneAnalYze WoRK VERIFY
Doing Done Doing Done
2 3 2
Remove the bottleneck and the pull system restart the flow

45. Waitings!

46. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

47. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
NOTHING TO WORK ON, SPEED Up the analyze!

48. Say ciao to team members!
Carlo
Elena
Marc Jean
Emma

49. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

50. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

51. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

52. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

53. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Elena completed the verification AND now WHAT ITEM SHE W

54. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
SHE HELPS JEAN IF PAIRING reduce the time to complete the

55. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

56. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

57. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Another solution if support to jean is not feasible

58. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
ELENA WILL TAKE ANOTHer activity in q

59. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

60. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

61. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

62. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

63. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
ELENA and jean are free, how to take a new task?

64. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Take the most important TASK togheter to speed the

65. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

66. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

67. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

68. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
OR …

69. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
… work in parallel if working together is not effecti

70. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
… work in parallel if working together is not effecti

71. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
… work in parallel if working together is not effecti

72. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
… work in parallel if working together is not effecti

73. Urgencies!

74. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

75. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

76. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

77. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

78. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
 This is a swim lane, max speed here! 

79. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

80. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

81. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

82. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

83. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

84. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

85. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

86. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

87. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3

88. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3

89. More urgencies levels?

90. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent

91. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
More levels of urgencies?

92. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
URGENT
You can highlight urgencies moving them on the t

93. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
CRITICAL!
URGENT
And draw lanes with different priority

94. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
CRITICAL!2
4URGENT
ADDing WIP LIMIT to each lane

95. Hey guys here there is a problem!

96. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3

97. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3
This work it’s not ok!

98. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3

99. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3
Option 1 – add to work queue the blocking issue

100. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3

101. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3
Option 2 – add to work urgent lane the blocking iss

102. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Urgent
3 Option 3 - SWARMING! ALL on the bloCking is

103. Limit team activities with avatars

104. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
I’M Free! 2 TASKS x PER

105. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
I’M Free! 2 TASKS x PERI’m working on other stuff

106. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
I’M Free! 2 TASKS x PERI’m working on other stuffSICK
VACATION

107. Forecasts

108. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

109. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
5 days from here

110. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
5 days from here
10 days from here 

111. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
5 days from here
10 days from here 
Using historical data you can estimate the flow

112. Planning

113. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

114. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

115. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
Add the sprint concept to plan the priority of todoS ever

116. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT

117. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT

118. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT

119. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT

120. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT

121. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT
PLAN
Plan for the next sprint during current sprint

122. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
THIS SPRINT
NEXT
PLAN Sprint completed, ready for next sprint

123. Linked Kanban boards, Scrum example

124. BACKLOG ACCEPTSELECTED WORK TEST
Doin
g
Don
e
REA
DY
OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x
person
 PROduct backlog
SPRINT backlog 

125. BACKLOG ACCEPTSELECTED WORK TEST
Doin
g
Don
e
REA
DY
OK
20 SP
TODO IN PROGR DONE
 STORIES
Tasks 
FREE - max 2 avatars x
person

126. BACKLOG ACCEPTSELECTED WORK TEST
Doin
g
Don
e
REA
DY
OK
20 SP
TODO IN PROGR DONE
STORY
FREE - max 2 avatars x
person

127. BACKLOG ACCEPTSELECTED WORK TEST
Doin
g
Don
e
REA
DY
OK
20 SP
TODO IN PROGR DONE
STORY
Related tasks
FREE - max 2 avatars x
person

128. BACKLOG ACCEPTSELECTED WORK TEST
Doin
g
Don
e
REA
DY
OK
20 SP
TODO IN PROGR DONE
FREE - max 2 avatars x
person
Live sprint!

129. Personal kanban board

130. IDEAS doing DONE
320

131. IDEAS faileddoing success
320

132. IDEAS failedplanned doing success
8 320

133. IDEAS failedplanned doing success
8 320
THIS MONTH

134. IDEAS failedplanned doing success
8 320
THIS MONTH
NEXT MONTH

135. Support Team kanban board

136. tickets closeddoing resolved
320 8

137. tickets closeddoing resolved
320 8
Urgent 3

138. tickets closedplanned doing resolved
8 320
Urgent 3
8

139. tickets closedplanned doing resolved
8 320
Urgent 3
8
Today

140. tickets closedplanned doing resolved
8 320
Urgent 3
8
Today
tomorrow

141. tasks
bugs
change requests
new features

142. tickets closedplanned doing resolved
8 320
Today
tomorrow
Urgent
8
Use colors for activities types

143. tasks
bugs
change requests
new features
20%
20%
20%
40%
Limit mix of items types

144. Cross-functional team kanban board

145. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
4 6 4

146. Todo DoneAnalYze WoRK VERIFY
Doing DoneSW Done
4 6 4
SW – software devel!

147. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
FW – firmware devel!
FW
SW

148. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 6 4
HW – I build hardware!
FW
SW
HW

149. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
WIP limits per lane
FW 2
SW 3
HW 1

150. Scatter merge

151. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

152. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

153. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

154. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
This features is cross
FW 2
SW 3
HW 1

155. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Split the features in
Sw, fw and hw

156. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

157. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1

158. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

159. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

160. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

161. Todo DoneAnalYze WoRK VERIFY
Doing Done Done
4 4
FW 2
SW 3
HW 1
Merge taks for the feature

162. Time driven kanban board

163. program
project
change requests
new features
sub-project

164. backlog DONEquarters MONTH DOING
8 520
current
next
3
next
current
Strategy board

165. Program kanban board

166. Issues Team Backlog
with priorities
Todo this month
20
Free person
Person on other projects
Prj A
Prj B
Prj C
Prj D
Prj E
Blockers
Crtical
Two avatars per person
20
Devel Test Acceptance Released
Ready AcceptedIn prog Done
14 10 30
5
10

167. Portfolio kanban boards

168. IDEAS Brainstorming APPROVAL
10 5
Idea generation phase
OK
DISCARDED
SIZE & PRODUCT/SERVICE VISION
KPI to monitor after deploy
SIZING, VISION
& KPI
READY FOR FUNNEL
Innovation
bubbleS
4
Pre-funnel

169. Funnel backlog APPROVAL
10
Business &
TECH
AnaLYSIS
7 5
OK
IN PROG DONE
DISCARDED
URGENCIES BACKLOG (WIP)
SIZ
ED
SIZED
+
VISIO
N
TEAM
READY
starting In prog UAT completed APPROVED &
Closed
IN
Prod
Idea generation implementation
5
deploy
URGENCIES in progress (WIP)
Operations BACKLOG (WIP) Operations in progress (WIP)
Innovation
bubble
incubators

170. Cumulative flow diagram

171. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

172. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Lead time – end to
end

173. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
Lead time
Cycle time – working on…

174. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2
3 2
Lead time
Cycle time – working on…
WIP LIMIT

175. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2
3 2
Lead time
Cycle time – working on…
2 in verify!

176. Draw them on cumulative flow diagram
Todo
In progress
Done

177. Draw them on cumulative flow diagram
Todo
In progress
Done
Time

Item
s

178. Draw them on cumulative flow diagram
Todo
In progress
Done
Cycle time
WI
P

179. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

180. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

181. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

182. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

183. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

184. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

185. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

186. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

187. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

188. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

189. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

190. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

191. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

192. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2
 Cool first done!

193. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

194. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

195. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

196. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

197. Todo DoneAnalYze WoRK VERIFY
Doing DoneDoingDone
2 3 2

198. Real Examples

200. Business ideas and selection
Urgencies
Teams Closing

203. Pre-Funnel Funnel
Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy
Initiatives Gathering Initiatives Analysis and Implementation

205. *http://trello.com

206. Stay tuned for next versions:
• Portfolio kanban boards
• Prisoner metric
• Control Charts
• How-to reduce the WIP step-by-step from current situation to one-piece-flow
This is not the end …
… is just the begin of your journey!
Kanban is not only a board; Lean is not only Kanban.
Be courios, respect people and improve, always!

207. giulio@agilereloaded.it
@giulioroggero
Giulio Roggero
Visit
www.agilereloaded.it
for more informations