ACTIVITY "ORGANIZATION CHART", Is make a description brief of the company jobs.

3. the objective this ACTIVITY is make a description brief of the company
jobs.

4. GENERAL MANAGER
General Manager Iron Mountain Colombia act as legal
representative of the company, set operational administrative and
quality politics, based on parameters of the company for each
customer.
Job duties for General Manager include:
 Develop strategies for accomplish the company goals.
 Prepare descriptions of the different task and objetives of
each area.
 Exercise dynamic leadership to become determinate operative
and execute plans and strategies.
 Constantly measure the execution of task and compare results
with plans.
 Desing the Service Level Agreement (ANS) of each consumer.

5. General secretary
Is the person in charge to help to have in order of the files
and documents of the company.
Job duties for General Secretary include:
 Take the manager appointment and announce the
presence of customer.
 Answer calls.
 Revise, receive, send and archive the correspondence
and documents company.
 Make and present the reports to manager.

6. Administrative departments
The administrative department is in charge of take a
control all other departments, also have the control
internal and external of company.
DUTIES:
 Coordinate the work team for guarantee that
accomplish the guidelines of you superiors in timely
way.
 Compile and diffuse the documents for example:
proposal, reports, etc.
 Interaction customer.

7. Operative department
Is charge of guarantee the operation and supervision service
of information security.
Duties:
 Verifying that the yield and productivity standards are met.
 Attend to customers and provide the information they
request about the processes and states of documentation of
their companies.
 Present reports to direct supervisor.
 Ensure the control and manage documentary according
with customer needs.

8. Head of human resources
Is charge of coordinate the personal that work in the
company, solve the conflict among persons when be
necesary, motivate and supervise the employees.
Duties:
 Select the personal, analyze profile each candidate
for the different vacant need of the company.
 Hire de personal that company require.
 Manage the vacations of employees.
 Make evaluations personals performance.
 Manage disciplinary process, inform the personal on
subpoenas, suspensions, etc.

9. Administrative assistant
Execute administrative process of area, appliying norms and
procedure established develop documents, making calculations
with purpose give compliance to each process, archieve objetives
and guarantee a good services.
Duties:
 Take part in study new technologies with the purpose optimize
the works.
 Request of uniforms for personal.
 Make budget formats.
 Fill payment orders.

10. General services
Is charge of make o functions series for the mantenance
of company facilities.
Duties:
 Repare electric facilities, telephonic, sanitary facilities
and others.
 General cleaning of facilities company.
 Guarantee the cafeteria services during the working
day.

11. digital services coordinator
Is the person in charge of watch for proper
functioning of digital services area.
DUTIES:
 Area production processes control.
 design the optimization strategies in different
operative functions.
 Make work schedule.
 Deliver to clients the corresponding reports about
the document processing
 Make and deliver your superior the document
processing invoicing monthly.

12. process leader
 DUTIES:
 Is the charge of lead to working group and serve as interlocutor
between the operative coordinator and the working group.
 Control of personal entry and exit schedule.
 Take part in quality committee.
 Schedule and report the date personal training that makes the
resources human area.
 Give timely answer to consumer requirement.
 Set a date induction to employees when exist non compliant
products in the different documentary process.
 Report to direct supervisor the changes in the work operation.
 Help to make decisions preventative and corrective for the
improvement of the process to your charge.

13. File assistant:
 Raising and encoded the files.
 Physical documentary organization.
 Documentary receipt.
 preparing documentary for give the
requirements customer and digitalization in
company of documents.
data entry worker
 Create and update database.
 Information capture .
 Look after for functioning suitably the
computer allocated.
Digitizer:
 Digitize documentary according the norms
established in the service level agreement
(ANS).
 Guarantee the images quality.
 Report and record the number of digitized
documents.

14. commercial department
The commercial function include a activities joint for arrive to
consumer with the company services.
 duties:
 Make studies of marketing, with the intention know consumer
need .
 Publicise to services given for Iron Mountain Colombia.
 Take part in tenders of the future consumers.
 Analyze y give budgetary reports.
 Help to the search of consumers.
 close the sales.

15. Commercial assistant
DUTIES:
 Generate the database of control.
 Contribute to elaboration of area budget.
 Manage the commercial manager appointments.
 Contribute with marketing strategies.
 Receipt and documentary organization of new
consumers ( contracts, budgets, etc) for internal
processes.
 Attend to consumer.

16. business advisor
Duties:
 Visit and help search to consumers potentials.
 Give company services (
save, safekeeping, digitalization, microfilming, documents file
).
 Close of sales.
 make the analysis and monitoring to compliance of consumer
needs.
 Pay attention to complains and questions of consumers.

17. Customer services
Area in charge of relationships with every company
customer, either internals or externals,
that help a meet need customers .
DUTIES:
 Be used like communication channel among company
areas and the consumer.
 Pay attention to consumer requests and needs.
 Receive complaints and inquiries from consumers and give
timely response to these.

18. Financial Department
The main function of Financial Department is available resources
management of company.
Duties :
 Keep the company accounts in form clear and ordered.
 Make the company budgets.
 Design plans investment, keep in mint the profitability, risk and
liquidity.
 Make financing plans .
 Design the distribution politics of dividend for partners and
stockholders.

19. counter
Is the persons in charge of planning, organization, and coordination
of all areas connected with accounting area, with the intention of
waited good results for the company.
Duties:
 Sort, record, analyze and explain the financial information of
company.
 Have the ledgers according the accounting technique used for
the company.
 Prepare and present reports about the company financial
situation .
 Consult the management and shareholders in subjects of job
 Take the file of dependency in form organized and timely.

20. financial assistant
duties :
compile and organize financial information supply for the
different dependency.
Make payments proofs for different concepts.
Help to monitoring agreements financial of company.
Make reports to direct supervisor about the activities
completed.
Guarantee reliability economic datum of company.