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How to support pupil, staff and parental wellbeing when your school is closed

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A Tes Webinar drawing on the experience of Kellett School In Hong during the closures because of Covid-19

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How to support pupil, staff and parental wellbeing when your school is closed

  1. 1. How to support pupil, staff and parental wellbeing when your school is closed Mark S. Steed, MA (Cantab), MA, MSc Principal and CEO Kellett School, The British International School in Hong Kong Tes webinar: Wednesday 1 April 08.00UK /15.00HK Sponsored by Staff Pulse @independenthead @KellettSchool
  2. 2. 1 2 3 4 How to support pupil, staff and parental wellbeing when your school is closed Context 2 Pupils Staff Parents
  3. 3. Our context: Kellett School, The British International School in Hong Kong 3
  4. 4. Hong Kong protests 4 • Seven days school suspension in November 2019
  5. 5. Covid-19 coronavirus 5 • 39 days school suspension since Chinese New Year till further notice • Last teaching day was Friday 24 January • Earliest opening May
  6. 6. Chronology 6 31 January EDB announced Chinese New Year extended by 4 weeks: School schools suspended until 2 March SLT decision: all staff to return to HK and to work in School from 5 February – working pattern, Monday – Wednesday – Friday in school 13 February EDB announced schools suspended until after Easter 16 March 24 February Y13 students allowed onto campus for small group tutorials – secondary staff in school every day 25 February EDB announced schools suspended until after Easter 20 April 2 March Y12 and Y11 students allowed onto campus for small group tutorials every other day. 19 March SLT decision: all staff to work from home. Revert to full home learning programme and UK Exams cancelled 21 March EDB announces that schools suspended till further notice
  7. 7. Prep school – pupil wellbeing 7
  8. 8. Pupil wellbeing initiatives – prep school 8 > Prep Schools • Assemblies are continuing – ‘worry bag’ and World Happiness Day • Daily ‘circle time’ with the teachers • Teachers are able to monitor and support • Musical/ creative events • Feeling connected
  9. 9. 9 Happiness wall
  10. 10. 10 Prep school online community events
  11. 11. Senior school - pupil wellbeing 11
  12. 12. Weekly mindfulness video 12 https://youtu.be/yEcAup6sqtY
  13. 13. Weekly mindfulness video 13 https://www.youtube.com/channel/UCeax6140YyVtaeHTr5MHLgA Twitter: @sandrabushnell
  14. 14. Student wellbeing initiatives - secondary 14 > Formal • Daily Zoom tutor-student meetings • A fortnightly questionnaire for students (self-reporting one – 10) • One-to-one video-conference ‘check ins’ (counselling sessions) > Informal • A lunchtime ‘open mic’ competition with participants around the world contributing to the live streamed event • A book week event – online poetry recitals, book reviews, a ‘micro-fiction’ story competition (1,000 words or fewer) • Kellett infinite positivity playlist - a playlist on Spotify where each contributor says why they picked each track
  15. 15. Student letters of gratitude to teachers 15 Benefits for students: > It will provide a boost to your wellbeing as you write it > It provides an even bigger boost if you actually send it > It will provide a huge boost to your teachers’ wellbeing when they receive it > It will probably make your relationships even stronger too What happened: > 1,000 letters from students > 400 letters from parents
  16. 16. Student letters of gratitude to teachers 16
  17. 17. Student wellbeing website 17
  18. 18. Secondary wellbeing questionnaire – week three 18
  19. 19. Secondary wellbeing questionnaire – week six 19
  20. 20. Live tutorials – one-to-one? 20 Initially we didn’t allow one-to-one Live Tutorials, but as the closure ran on: > We needed to be able to provide pastoral, one-to-one support, > There was a greater risk to students by not providing counselling support. Protocol for One-to-one Live Tutorials with students > should follow the same guidance as one-to-one conversations in school > If in school, staff should ensure that the door is open, and that another member of staff is aware and nearby while the conversation is taking place. > If at home, the sessions to be recorded (with parental permission) to protect all concerned. (Zoom Cloud Recordings to remain confidential and only be used in the event of an accusation.)
  21. 21. Practical: reorganisation of the timetable 21 > Shorter lessons in the morning (50 minutes down to 40 minutes ) > PE and community activities into the afternoon > Moved in response to pupil questionnaire from week six Usual School Day Structure Home Schooling Day Structure
  22. 22. Student wellbeing – lessons learned 22 1. The normal issues are still there: • Schools play a significant role in supporting young people in normal times – these issues don’t just disappear because the school is closed 2. Beware the long-standing issues that take on a new complexion: • Near ‘school refuser’ with anxiety issues • Students with serious long-term illness/ injury 3. The new Coronavirus-related issues: • Medical, financial, family events, isolation, cabin fever
  23. 23. Staff wellbeing 23
  24. 24. Staff context – the first six weeks 24 Prep schools > All Staff in Hong Kong > Working in School Monday – Wednesday – Friday > Collaborative working – creating pupil content > Staff INSET days > Staff wellbeing activities Some staff initially were very anxious about this. Over time, we’ve realised the importance of having support from colleagues, both professionally (preparing lessons) and personally.
  25. 25. Staff context – the first six weeks 25 Secondary > All Staff in Hong Kong > Working in school Monday – Wednesday – Friday > Live teaching using Zoom > Staff INSET days > Staff wellbeing activities
  26. 26. 26 These are now stopped because we’re all working from home from Monday – the wellbeing team are working on a virtual version. • Muffin Monday (provided by parents) • Bring and share lunches • Coffees croissants and computers • Free school lunches on Friday • Free buses to school
  27. 27. Staff context, present – working from home 27 Prep School • Online lessons • Video lesson • Some live ‘touch points’ Senior Schools • Live teaching via Zoom • Online work via Google Classroom • Online tutorial support
  28. 28. Weekly staff wellbeing survey 28 1. How would you rate your current wellbeing? 2. Is there anything you are finding particularly challenging? 3. Is there anything you think that we could do as an employer to assist you currently? Survey tools available include Staff Pulse by Tes which enables you to send your staff short surveys weekly or fortnightly. For more information on Staff Pulse visit: tes.com/staff-pulse
  29. 29. Wellbeing activities for Easter 29
  30. 30. Parental wellbeing 30
  31. 31. Health 31 > Protecting family from Covid-19 > Elderly or vulnerable relatives
  32. 32. Family events 32 > Cancellation of weddings > Cancellation of holidays > Cancellation of family gatherings
  33. 33. Financial 33 > Uncertainty about jobs > Concerns about costs
  34. 34. Children’s education and exams 34 > Concerns about home learning > Feelings of helplessness that they can’t support their children’s learning > Concerns about technology
  35. 35. Cabin fever 35 > Trying to combine working from home with supporting home learning > Living at close quarters > No respite > Battling over computers
  36. 36. Parental Push-back 36 The flashpoints came around key announcements: 1. The extension of the School Suspension/ Closure by the Education Bureau. 2. The Cancellation of UK and International GCSE and A-level Exams. 3. Term 3 Fee Letter. Demands 1. Refunds or Reductions on School Fees. 2. Extension of the School Terms to provide teaching through the summer. 3. Waive fees in lieu of notice for those leaving the school at the end of the year.
  37. 37. Communicate with your community 37 > Weekly newsletter • Showcasing home learning • Wellbeing and mindfulness tips > Video messaging for difficult announcements. > Parent-Teacher meeting via Zoom > Heads-of-house and tutors phoning parents.
  38. 38. Final thoughts 38
  39. 39. It’s a marathon not a sprint 39
  40. 40. Don’t go off too fast 40
  41. 41. Settle into a sustainable pace 41
  42. 42. Take every opportunity to refresh yourself 42
  43. 43. There will be false summits 43
  44. 44. People in your community will hit a wall 44
  45. 45. 45 “If you want to go quickly, go alone. If you want to go far, go together.” ~African proverb
  46. 46. Questions? 46 What’s next? > If you want more information on Tes’ wellbeing tool Staff Pulse and how it can support your school and staff visit – tes.com/staff-pulse “Tes Staff Pulse provided an easy-to-use, confidential way for all teaching team members to have a voice. They can highlight areas where attention is needed, and comment on specific points that we can then address quickly. The tracking feature enables us to see our progress over time, and the new conversation feature allows us to respond to individual commenters, without affecting their anonymity.” Tom Wilde, head of school, Kazakhstan International School Mark S. Steed, MA (Cantab), MA, MSc Principal and CEO Kellett School, The British International School in Hong Kong @independenthead @KellettSchool principalceo@kellettschool.com uk.linkedin.com/in/independenthead

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