Productivity at OZ using Asana and GTD
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A quick update on few productivity hacks using Asana and GTD techniques.
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Productivity at OZ using Asana and GTD
- 2. CHUNKING DOWN FOCUS ON THE TREES, NOT THE FOREST HABIT #1 ▪ SMALLER PIECES WILL HELP TAKE NEXT ACTIONS MORE QUICKLY ▪ HELPING TO COMBAT THE FEELING OF TOO MUCH TO DO ▪ BREAK INTO MILESTONES AND THEN “MICRO-MILESTONES” ▪ SMALL TASKS ARE DOABLE—PHYSICALLY, MENTALLY, AND EMOTIONALLY
- 3. TIME-PLANNING — PUT A STOP TO PUTTING IT OFF HABIT #2 ▪ USE A TIME-PLAN. SKIP PROCRASTINATION! ▪ IDENTIFY POWER TIMES FOR ACTIVITIES ▪ USE POWER TIMES FOR DIFFICULT STUFF ▪ USE DOWN TIME FOR ROUTINE STUFF ▪ SCHEDULE SPECIFIC DAYS FOR STUFF
- 4. MAKE WEEKLY REVIEWS HABIT #3 An agreement with yourself that you will do a Weekly Review ▪ MAKE YOUR WEEKLY STATUS REPORT ▪ WEEKLY SORT THROUGH THE INBOX ▪ PUT ITEMS ON DUE DATE ▪ RE-PRIORITISE, PROCESS
- 5. INBOX HACK DUMP EVERYTHING OUT OF YOUR BRAIN
- 6. INBOX VALUE CAPTURING IS VALUE CREATION !WITH SHARED STANDARDISED TOOLS
- 7. MY TASKS CIRCLE INBOX KOWLEDGE BASE NEWS ITEM VALUE CAPTURING INBOX etc. DUE DATE TODAY LATER UPCOMING ADD FOLLOWERSADD FOLLOWERSADD FOLLOWERS
- 9. “NEXT ACTION” IS THE MOST IMPORTANT QUESTION
- 10. IN WITH SCHEDULING DOWN WITH TO-DOS
- 11. UPCOMING / LATER ▪ BE CLEAR ABOUT WHAT'S REALLY A UPCOMING/LATER ITEM ▪ KEEP THINGS IN OTHER LISTS THAT ARE REALLY ASPIRATIONAL ▪ MASTER THIS FUNCTIONALITY OF ASANA
- 12. “TURN OFF ALL ALERTS” EXCEPT FOR ASANA & SLACK EMAILFACEBOOK TWITTER HACK
- 13. RESPECT TO THE HEADSET RULE THE MINDFUL TALENT HACK
- 14. INBOX WHAT IS IT? IS IT ACTIONABLE?
- 15. INBOX WHAT IS IT? IS IT ACTIONABLE? (Yes) TASK FOR ME. TAKES LESS THAN TWO MINUTES! LESS THAN 2 MINUTES? JUST DO IT.
- 16. INBOX WHAT IS IT? IS IT ACTIONABLE? (Yes) DEFINE THE NEXT ACTION. DELEGATE When delegating, we assign the actionable action to someone within Asana. This makes it easy to create Waiting For List, using Asana custom view. Or this can be added to a private Waiting for project, for better GTD management. DELEGATE, DELEGATE, DELEGATE. PROJECTS WAITING FOR LIST DELEGATE TO PROJECT +
- 17. INBOX NOT ACTIONABLE ELIMINATE NON-ACTIONABLE ITEMS FILEINCUBATE Many non-actionable items is something that may come to use at a later stage and even become actionable in the future. Then it’s good if it can be searchable from a standardised system. This is where it can be useful to store items in a range of shared or private lists in Asana. Another GTD trick is to just add it to Later and give it a day in the future, so it will pop up at a time you expect to be able to look into it.
- 19. INBOX WHAT’S MY NEXT ACTION? WHEN NEXT ACTION IS MINE AT DATEMY TASKS Each actionable is evaluated for the most appropriate project or filing on My Task. This can be marked for Today, Upcoming or Later. A good habit is to work with Due Dates on all actionable tasks. This makes it better to distribute work over time and therefore prioritise. TO PROJECT + +
- 20. TOOLS THAT BREAK OUR PRODUCTIVITY FLOW Even if these applications are great, they break the shared productivity flow when working as a team. The tools we select to use are only as good as we make them. At OZ, we are standardising on using Asana to gain the power of sharing. etc.
- 21. FROM PERSONAL GTD TO GTD NETWORK EFFECT!