9. Schedule
Specify:
• Learning Mode
• Classroom / LMS / Blended
• Default Start and End Times of Sessions
• Daily
• Consecutive and Irregular Session dates
• Short-term
• Weekly
• Regular weekly schedule
• Long-term
• Until when you want the Event to be displayed on your website
19. Duplicating Course Templates
Why?
• Save more time by changing a little
• Variations of the same Course:
• Advanced Cooking is based on the general Cooking Course Template
• Advanced Cooking Class 1 = Mondays and Wednesdays
Class 2 = Tuesdays and Fridays
• Most of your new Course can reuse some, if not most, settings from an
existing Course Template
• LMS or Event Documents
• Linked Event Templates and Scores Templates
• Similar instructor set or pricing
20. Duplicating Course Templates
No need to duplicate when:
• There’s one-off changes, such as Event title suffixes, e.g. “- Summer
2018”
22. Wrap Up
Thanks for your time, and if there’s any questions on setting
up any of the elements you’ve seen in this workshop, feel
free to arrange some time with either myself or Loki today or
tomorrow
Editor's Notes
Before we start, please note that there is some basic knowledge of Course Templates that is assumed here. We’ll go over briefly what a Course Template is and does, but nothing too basic.
We do have limited time to cover a lot of material, so please take a note of any questions as we go along and catch us up afterwards. We’ll make ourselves available, or you can book in a 1 to 1.
As we only have 30 minutes to cover a lot of material, please take a note of your questions as we go along and we’ll move to another location after the presentation to have X minutes of questions.
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04:30
At the moment this is just an overview, and we’ll look into some of these more in-depth later.
Visual Improvements:
Status of the Course Templates
Search for your Course Templates
Filter down through Course Categories. Course Status (e.g. published), Course Level and Price Level
Status – Published, Archived, Draft
Sort through column headers
In each Course Template
Separate tabs so you’re not navigating away from the Course Templates screen
Transparency, more visibility and more direct access to linked components of Course Templates:
Event Templates and Scores Templates – creation and selection involved navigating away from the Course Templates screen, and it wasn’t always clear which one was attached to Course Template
Pricing was logged far away in the Control Panel
Scheduler
Previously, you could only specify a number of consecutive days
Now you can create schedule patterns, for example, you can specify this particular course only runs on Tuesdays and Fridays for 8 weeks, or runs every 2 days, for x amount of days.
You still have the option to modify these Course Templates, e.g. add or remove particular dates, once you create an Event
More on this later
Duplicate Course Templates
A much welcomed addition is the ability to duplicate course templates
Useful when you run a few variations of the same base course
Create the base course and create the variations your require through duplicates
Attach the necessary Event and Score Templates, or LMS documents
More on this later too
LMS and Event Documents
Previously, you could not specify the LMS Course Content or Event Documents
This led to a lot of duplicate manual entry, which was laborious and monotonous – and consumed a lot of time
For those who had several, sometimes even hundreds of LMS resources, this is a big time saver
Workflows:
Previously, you specified workflows depending if the Events were Public or Private, which was very general. It didn’t accommodate for different workflows depending on the Course.
Now you can go one step further and create different workflows and apply them at the Course Template level, catering for the differences in tasks to be completed for each Course
Specify which workflow you’d like to apply to the Course Template, so that when you create an Event with it, you’ll have all your tasks
Survey Monkey Integration
For those who have an annual Survey Monkey subscription, you’re able to integrate Administrate’s feedback system with your own evaluation and feedback surveys created with Survey Monkey
You would specify the appropriate survey to use at the Course Template level, and this will be used in lieu of the standard Administrate Evaluation feedback system
You can switch between the two
Like mentioned earlier, we’re going to go into some of thee a little deeper, and we’re going to get started with how to use the Schedule tab.
~10:00
Learning Mode:
The learning environment
The default was set to Blended Learning, which is Classroom Learning with an online learning (LMS) component
Now you can specify whether the Course is intended as a Classroom, LMS, or Blended learning environment
When you create an Event, and select the Course, it will automatically apply the Learning Mode
What you select as your learning mode defines what options you have when determining your Course Schedule
Classroom:
- Specify Daily (consecutive and irregular scheduling, better for short-courses) or Weekly (regular weekly, better for long-term courses)
Every X Days for X amount of occurrences (for the days of the week selected)
Monday-Friday, Every 1 days and ends after 3 Occurrences:
Start on a Monday
This will be every day, for 3 times
End Date will be Wednesday
Monday-Friday, every 2 days and ends after 6 Occurrences
Start on a Tuesday (1st Occurrence)
2nd: Thursdays
3rd: Monday
4th: Wednesday
5th: Friday
6th: Tuesday
Weekly, every 1 week, Monday and Thursday, and ends after 4 Occurrences (number of weeks)
Start on a Monday
Monday and Thursday will be one occurrence (a week)
Next week’s Monday and Thursday will count as 2nd Occurrence
The following weeks = 3rd Occurrence
The last week = 4th Occurrence
Weekly, every 2 weeks, just Monday, and ends after 4 Occurrences (number of fortnights)
Start on a Monday
Two weeks later=2nd Occurrence
Two weeks after = 3rd Occurrence
Two weeks after = 3rd Occurrence
Registration Deadline
Set the default cut-off date for website registrations
This determines for how long the Event will display on the website
The Registration Deadline is shown on the website, so that your visitors are clear when the deadline is
You can still manually register students onto Events through the UI
LMS:
Run over a fixed period
Course Duration (how long the Event should last) is set over days and weeks
This is applied after selecting a Start Date for the Event
Access Duration (how long a student is given access to the LMS materials for this course
An expiry date is assigned to the student once they’ve been registered to the Event
The Registration Deadline is the same here
Run continuously:
You’ll specify the LMS Start Date, but there won’t be an End Date, the LMS Event will be open-ended
Access duration means the same as before
Blended:
A combination of the two, you specify the daily or weekly Classroom component, but you can set the LMS schedule relative to the Classroom Schedule:
For example, if you have an online introduction or have key concepts that you wish your students to familiarise themselves with before starting the first Classroom session, you can start the LMS component a week before the first Session.
You can close the LMS component once the Classroom component ends, or leave it open for a while after the Classroom End
Similarly, maybe you wish to open the LMS component after your Classroom sessions have ended, perhaps an online test the students need to complete. You can specify this LMS schedule no problem.
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~22:00
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Why would you want to duplicate your Course Template?
You run variations of the same Course:
E.g. Advanced Cooking run on Mondays and Wednesdays, and another Advanced Cooking course that runs on Tuesdays and Fridays
E.g. An online (LMS) version of an existing Classroom Event, covering the same content
Most of your new Course can reuse some settings of an existing Course Template
E.g. If you have an existing Course Template that contains a lot of LMS course content that will be used in the new course
E.g. If you have an Event or Scores Template attached to an existing Course Template, then duplication will copy them over to a new Course Template
E.g. If you have a lot of instructors already applied to one Course Template, and just imagining reading all of them, or the majority of them, would be a headache
How do you duplicate the Course Template?
Go to the Course Template you wish to duplicate from, i.e. the source you wish to copy from
Options -> Duplicate
This will create a Draft copy of the Course Template, in which you would need to at least change the Course Code, as you’re not allowed duplicate Course Codes.
It would also be helpful to change the Title to suit the new Course name/title
Once you save the duplicated Course Template, you will then have the option to Publish the Course, thereby taking it off Draft mode.
You don’t need to duplicate the Course Template for all situations
~27:00
Click on Website to go to WP site and show that and the CT side by side so can see that all data is pulled through to the website.
