Totara Features - What Aren't You Using?

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Danielle Hamilton and Theresa Sharp, Solutions Architects at City & Guilds Kineo, discuss some of the lesser known and hidden features of Totara LMS.

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Totara Features - What Aren't You Using?

  1. 1. 1 Features Danielle Hamilton, Theresa Sharp May 15th 2014
  2. 2. 2 AGENDA What areas would you like to discuss?
  3. 3. 33 Activities
  4. 4. 4 Activities : Quizzes Cable & Wireless • Full quiz structured to be easily to follow • Multiple question formats available • Marks per question displayed alongside question • Attempts permitted can be managed • Results can be easily viewed by trainers • https://cw.kineodev.com/course/view.php ?id=85
  5. 5. 5 Activities : Books and Lessons Institute of Customer Services • Structure a large amount of information • Split into chapters and sub- chapters • Navigate though the chapters • Jump to different chapters • https://ics.kineodev.com/mod/boo k/view.php?id=1306
  6. 6. 6 Activities : Databases British American Tobacco • Site wide library • Paginate and categorise • Learners can browse the library • Learners can search for particular resources • http://www.financelearningzone.c om/mod/data/view.php?id=1188
  7. 7. 7 Activities : Assignments Totara Demo Site • Assignment can support other learning activities • Learners can easily submit their work • Trainers can easily view and feedback on submissions • https://learntech.kineo.com/cours e/view.php?id=2
  8. 8. 88 Face-to-face
  9. 9. 9 Face-to-face : Resource Management Totara Demo site • Linking Trainers to active user accounts • Setting up rooms site wide • Choosing rooms from pre-set up rooms • Conflict management • https://learntech.kineo.com/course /view.php?id=2
  10. 10. 10 Face-to-face : Notifications Totara Demo site • Activate and deactivate notifications • Add adhoc notifications • Use existing templates • Manage timings for notifications • https://learntech.kineo.com/course /view.php?id=2
  11. 11. 11 Face-to-face : Alternative Calendar Environment Agency • Default calendar view • View list by course • View list by date • Search by rooms • Also view waitlisted courses
  12. 12. 1212 Clever configuration
  13. 13. 13 Clever Configuration : Feedback Reminders • Set up multiple feedbacks and link to each activity • Set up multiple feedbacks for immediate feedback and 30 day feedback https://learntech.kineo.com/course/view.php?id=2
  14. 14. 14 Clever Configuration : Feedback Reminders • Set up multiple feedback reminders: invitation to feedback, reminders and escalation notifications • Link different reminders to different activity completion and feedback questionnaires • Send out notifications each day/week etc. https://learntech.kineo.com/course/reminders.php?courseid=2&id=2
  15. 15. 15 Clever Configuration : Web Pages • Display content from documents in popups • Build landing pages for organisation units/types of training • Help pages and tool kits
  16. 16. 16 Clever Configuration : Audience Tricks • Sequencing Courses and Programs using audiences • Front page system roles to hide/show blocks on the front page
  17. 17. 1717 Case Studies
  18. 18. 18 Case Studies : Programs/Induction Cable & Wireless : Finding your way
  19. 19. 19 Case Studies : Programs/Induction Cable & Wireless : Course Design
  20. 20. 20 Case Studies : Programs/Induction Cable & Wireless : Program Map • Multiple course sets • Week-by-week program • Welcome splash screen forms first course • Assessments throughout • Final completion set for manager sign off
  21. 21. 21 Case Studies : Badges BMI : My latest badges • Set of 7 badges created • Issued to learners on course completion • My latest badges block added to My Learning page
  22. 22. 22 Case Studies : Goals • Goals can be used to capture: o Competencies o Objectives o Goals o Behaviours o Sales targets • Bulk assigned to audiences, organisations or positions • Auto-update when users move around the business • Can be rated and reviewed by employee and manager in or outside an appraisal • Can be personal
  23. 23. 2323 Hidden Features
  24. 24. 24 Hidden Features : Course Requests NatCen • Propose a course which is not in Totara • Enter supporting information • Submit for approval Totara demo site • https://learntech.kineo.com/course /index.php
  25. 25. 25 Hidden Features : Accordion Course Catalogue Vanilla Totara • Alternative way to view sub- categories • Expand one category at a time • Can be switched on or off in your theme
  26. 26. 26 Hidden Features : Summary Reports • Standard Summary Report: Course completion by organisation • Configure the report to produce many types of summary reports • Highlights how many courses are in progress, complete, not started etc. • ‘Course’ column below can be changed to be organisation, position or user
  27. 27. 2727 Custom Work
  28. 28. 28 Custom Work : Course Ratings Smiths News • Course rating block allows users to provide star rating directly from the page • Can force course rating by linking it to course completion criteria • Users can search for courses by star rating
  29. 29. 29 Custom Work : User Data Capture BMI/Environment Agency • Custom data capture form for new users/existing users periodically update • Can force users to fill in their own data based on admin selected fields
  30. 30. 30 Custom Work : Course Completion Report BMI • Custom activity completion report • Larger version of those found within a course • Choose course to see activity results • Can add RPL through this report • Managers can just see their own team
  31. 31. 31 Custom Work : Browse Courses Pages Gestamp • Images attached to each course, category and category • Provides simple, clean and clear browsing for learners • Maintains brand throughout the catalogue • Editable by administrators through the front end

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