Pre-Deployment Briefing - Op Caribbe - January 2020
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Pre-deployment briefing given to families on January 31, 2020.
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Pre-Deployment Briefing - Op Caribbe - January 2020
- 1. OP CARIBBE – PRE-DEPLOYMENT Cdr Jason Bergen / LCdr Jeffrey Chura CO Nanaimo / CO Whitehorse
- 2. OP CARIBBE What is it? Operation CARIBBE takes place in the Caribbean Sea and the eastern Pacific Ocean. Under this operation, Canada sends Canadian Armed Forces (CAF) ships and aircraft to help Operation MARTILLO. This United States-led effort involves 14 countries and aims to stop narcotics trafficking from Trans-national criminal organizations.
- 3. CONNECTING WITH YOUR FAMILIES - Irridium morale phone (Satellite Phone) - Email - Wi-Fi Email (when in cell tower range -- alongside) - **NOTE: When conducting Boarding operations, comms will be limited - Concerns: Operational Security (OPSEC) - Social Media - Pictures with Geo-Tagging
- 4. MAIL Mail is extremely unreliable in Guatemala due to customs issues. You may send mail to your families while they are on deployment, however, (historically) San Diego is the only reliable port to receive mail.
- 5. TONIGHT’S BRIEFINGS: • MFRC • Health Services • Fleet Mail Office • Pay & Allowances • Questions • Closing Remarks
- 7. Your Community, Your Resource Centre “offering programs and services unique to the military lifestyle. ”
- 8. We support those who are important to you The MFRC proudly honours the diversity of “families”
- 9. Key to Successful Deployments Research shows that loved ones that are well prepared, know where to turn in case of emergencies and have strong support systems deal most successfully with deployments.
- 10. A few tips from our families: • Put contact and emergency information on your fridge • Include the MFRC number (fridge magnet) • For the partner at home, consider unlocking the cell phone and putting emergency contact information on the phone • Update Emergency Contacts with schools • What about your pets?
- 12. The MFRC’s Top 3 Tips 1. Plan well - Ensure you know how to contact us 2. Learn about the available resources 3. Get connected
- 13. Plan and Prepare • General checklists as well as specific ones for Single Members and Parents of Military Members • Pick up a MFRC Magnet • Download the “Everything Binder” • If eligible for an MFID, get one! • Fill out your Family information form
- 14. Know what resources are available • MCDVs Family Network • MFRC Sea Deployment Handbook • MFRC Resource and Information tables • MFRC website: www.esquimaltmfrc.com
- 15. Get Connected • Join the MCDVs Family Network – Network volunteers: Akasha mcdv.family@shaw.ca – Join the West Coast MDCV Families Facebook Page • Monthly Social Opportunities Join the MCDVs Family Network to receive emails and updates on activities and information from the ship.
- 16. Types of Workshop offered • Preparing for Deployment Workshops : – R2MR Part 1 (all adults): Feb. 8, 9-11am – R2MR Part 2 (those with children): Feb. 8, 11am-12pm – Build Your Own Everything Binder: Feb. 12, 6-8pm • Preparing for Homecoming: – R2MR Return and Reunion: May 19, 7-8:30pm “Helping another is always the best way to help yourself”
- 17. Types of Events • Making Connections: Mar. 11, 6-8pm • Monthly Crafting/Coffee Sessions, day and evening • Monthly Deployment Bingo • Paint Nights (twice a month) • Wellness Wednesday • Homecoming Banner Making: May 19, 6-7pm “Helping another is always the best way to help yourself”
- 18. Types of Events • Special events – L’il Sweetheart Dance: Mar. 7, 6-9pm – Easter Potluck: Apr. 4, 12-3pm – Mother’s Day Chocolate Fountain: May 6, 6-8pm “Helping another is always the best way to help yourself”
- 19. Children’s Workbooks / Workshops Complete the “Pre-Deployment activities with your children. Two options for offering your child support throughout the Deployment - Onsite Children’s Workshops - At Home Children’s Workbooks with virtual support for the “at home” parent via the web.
- 20. Parenting From Afar Pick up a copy or download the PDF Go to our website and check out the E-tool Raising your Military Child
- 21. • Help you get an emergency plan in place • Help assist in finding Emergency Child Care Emergencies
- 22. Prepare your Family Care Plan
- 23. What do you think is the top service request of loved ones of deployed members ?
- 24. Top Four Service requests by loved ones of Deployed Members 1. Free Mail drop off 2. Staying in Touch Service 3. Networking Opportunities 4. Respite Childcare (including Saturday mornings Don’t forget to get your Military Family ID Card before your member deploys
- 25. Single Members You are part of a family too! Services Provided • SIT service for loved ones – wherever they may be • Postal services • Information services such as; pet care, car storage, etc. • Virtual updates for those that live out of area. • Family lives out of town? Fill out an envelope with your loved ones address and we will send them a deployment package. Be sure to give our contact information to your loved ones.
- 26. Contacting a Deployed Member Esquimalt MFRC (250) 363-2640 Or toll-free anywhere in Canada 1-800-353-3329 After hours Duty Padre Line – call the MFRC and Press “2”
- 27. Contact Esquimalt MFRC (250) 363-2640 Or toll-free anywhere in Canada 1-800-353-3329 emfrc@shaw.ca www.esquimaltmfrc.com After hours Family information Line : 1-800-866-4546 The Esquimalt MFRC is on Facebook and Twitter!!
- 28. Legal Stuff Power of Attorney Wills
- 29. Supplementary Death Benefit (SDB) Beneficiary Review SDB Beneficiary form – changes in circumstances (i.e. divorce) will not automatically change SDB beneficiary
- 30. Travel Authorization Letter Can be signed by any Reg Force Commissioned Officer Is proof that you consent to your child traveling with a spouse or another person May assist you when crossing border to US or other borders with children Example letter available for download from the MFRC webpage, copies are also on the MFRC tables.
- 31. CFPU Défense National Nationale Defence CANADIAN FORCES POSTAL UNIT PO BOX 1000 STN FORCES ASTRA ON K8N 5W6 Postal Brief Deployment Mail 31 JAN 2020 UNCLASS UNCLASS UNCLASS Cpl Turcotte M.J.K
- 32. • How to send your mail? • Maximum size for morale mail parcel • How to address mail to the ship • How to fill up a canada post customs declaration form • List of prohibited items • Extra informations • CF moral mail drop off points • Questions INDEX UNCLASS UNCLASS
- 33. UNCLASS UNCLASS 2 ways to send your mail • Canadian Forces (CF) morale mail service Free Service Drop off at the local MFRC or Fleet / Naden Mail Offices No special services available with CF Morale Mail (i.e. parcel tracking or express post) • Canada Post Process at any Canada Post outlet Postage is required on all parcels Special services including insurance, Registered Mail, Xpresspost, Priority, etc are only in effect until it reaches FMO Proof of delivery to a Military Post Office Currently free letter mail HOW TO SEND YOUR MAIL?
- 34. UNCLASS UNCLASS MAXIMUM SIZE FOR MORALE MAIL PARCEL Example 100 CM 40 CM 40 CM Max weight: 20Kgs
- 35. Sender’s address Description of contents Aye Missew 123 My Street Victoria BC V9A 7N2 Tel: 250-765-4567 Smith A.Pte 123 (Mess #) HMCS MY SHIP PO BOX 17000 STN FORCES VICTORIA BC V9A 7N2LIST OF CONTENTS Chips Newspapers Books Photos Gummies Documents Addressee HOW TO ADDRESS MAIL TO THE SHIP UNCLASS UNCLASS
- 36. CANADA POST CUSTOMS DECLARATION Sender: Same as on parcel Destination: Same as on parcel Description of contents $20.00 *NCV Sign here x *NCV = No Commercial Value UNCLASS UNCLASS **Canada Post Custom Declaration is MANDATORY!**
- 37. Sender’s address Description of contents of the parcel Aye Missew 123 My Street Victoria BC V9A 7N2 Tel: 250-765-4567 Smith A.Pte 123 (Mess #) HMCS MY SHIP PO BOX 17000 STN FORCES VICTORIA BC V9A 7N2LIST OF CONTENTS Chips Newspapers Books Photos Gummies Documents Addressee HOW TO ADDRESS MAIL TO THE SHIP UNCLASS UNCLASS
- 38. LIST OF PROHIBITED ITEMS UNCLASS UNCLASS • Alcoholic beverages and tobacco products • Corrosive liquids/solids, flammable liquids/solids • Pornographic material • Knives • Drugs and narcotics (including prescription drugs) • Compressed Gases (aerosols) • Perishable items
- 39. EXTRA INFORMATIONS UNCLASS UNCLASS • Supplementary restrictions according to host country 39 Note: Batteries are permitted only if they are in their original sealed package
- 40. EXTRA INFORMATIONS UNCLASS UNCLASS ALL PARCELS WILL BE SCREENED
- 41. EXTRA INFORMATIONS UNCLASS UNCLASS CF MAIL ROUTINGS Mail will be sent via CMTT Timings are unpredictable
- 42. CF MORAL MAIL DROP OFF POINTS UNCLASS UNCLASS Signal Hill MFRC CPAC MFRC Fleet Mail Office Naden Mail Room A list of out of area locations is available at all drop off locations Note: Wrapping paper and tape are available at all drop off locations.
- 43. QUESTIONS UNCLASS UNCLASS CONTACT INFORMATION: FMO (250) 363-2176 MFRC (250)363-2640 OPEN HOURS Dockyard Monday to Friday 0900 to 1600 NADEN Monday to Friday 1000 to 1230
- 44. OP CARIBBE (MCDVs) Caribbean Basin and Eastern Pacific
- 45. Monthly (non-taxable) AllowancesOperations Foreign Service Premium (Ops FSP) – allowance payable to a member in recognition of service on operations; Hardship Allowance (HA) – an allowance to compensate for the living conditions existing at a specific post; Risk Allowance (RA) – an allowance to compensate for the risks associated with a specific post; Hardship Allowance bonus (HAB) – to compensate a member for repeated deployments
- 46. OPS FSP – MFSI 10.3.04 Level Points Rate 1A 0-6 $860 1B 7-12 $936 1C 13-18 $1,014 1D 19-24 $1,090 2A 25-30 $1,166 2B 31-36 $1,212 2C 37-42 $1,258 2D 43-48 $1,305 2E 49-54 $1,351 2F 55-60 $1,397 3A 61-66 $1,443 3B 67-72 $1,462 3C 73-78 $1,483 3D 79-84 $1,503
- 47. Risk Allowance – MFSI 10.3.07 Level Rate I $192 II $384 III $577 IV $769
- 48. Hardship Allowance – MFSI 10.3.05 Level Rate I $192 II $384 III $577 IV $769 V $961 VI $1153
- 49. Hardship Bonus – MFSI 10.3.06 Credit Points Percentage 0-6 0 7-12 20 13-18 30 19-24 40 25-30 50 31-36 60 37-42 70
- 50. Sea Duty Allowance (SDA) Refs: A. NAVGEN 023/19 B. CBI Chapter 10 MFSI 10.3.08(1.1) SDA cannot be paid in conjunction with HA. SDA and HA are evaluated for the same living conditions experienced while at sea.
- 51. Tax Relief Ref: NAVGEN 019/18 CAF Personnel deployed on named operations are now eligible for Tax Relief measures while deployed outside of Canada. The exemption will be applied to employment income up to the maximum LCol GSO rate.
- 52. Class C Reservists • Operational Allowances can’t be paid in RPSR (Revised Pay System for Reserves). • Deployed Reservists will be paid through CCPS (Central Computation Pay System).
- 53. Income Tax Filing • CANFORGEN message will be released with instructions for Taxation Year 2019. • Members needing to file late will be provided with a certified letter and will need to complete CRA form RC4288.
- 54. OSM-EXP Medal • Once the ship has been in theatre for 21 days the Cox’n will send a message with the ship’s nominal roll to CFP HQ FOR; • OSM-EXP medals will be ordered for those who do not already have it; • OSM-EXP bars will be ordered for those with 210+ days; • Order submitted on DH&R’s SharePoint site and medals should arrive before ship returns to home port • CANFORGEN 001/20
- 55. Possible Leave Entitlements • Special Relocation Embarkation • Special Relocation Disembarkation • Special Leave Mission • Special Leave In Lieu of Mission Leave
- 56. Special Relocation Embarkation • Additional leave for personal or family needs in Canada prior to deployment on assignment to an int’l operation • Depending on length of deployment 1-3 days of leave • CFLPM 5.10.08 and Table 2.1
- 57. Special Relocation Disembarkation • Leave to be taken upon return to Canada from overseas deployment • Depending on length of deployment 3-5 days • CFLPM 5.10.09 and Table 2.1
- 58. Special Leave in lieu of Mission Leave • Provides for circumstances when IMR demands withholding of Special Leave Mission • Unused Mission Leave x 0.7 rounded to nearest whole # – 4 days x 0.7 = 2.8 is 3 days of special leave in lieu of mission leave • CFLPM 5.12.01 and 5.12.05
- 59. Custodial Expense • Expenses related to maintaining a vacant residence • Eligible members: – Members with no dependants (does not apply to those living in single quarters); – Service Couples who are both away for service reasons; – Single parents, if their dependants are under 18 and will NOT be residing in the principle residence during deployment
- 60. Custodial Expenses cont’d • Entitlement: – $275/month from a commercial firm with itemized receipt; no receipt no reimbursement • Eligible expenses: – Snow removal, lawn maintenance, security, minor maintenance and additional insurance costs • Normal recurring expenses such as property taxes, electricity are NOT eligible for reimbursement
- 61. PMV Storage • Entitlement: – Veh storage at the nearest available commercial storage facility at actual and reasonable cost with receipt (i.e. not your garage) – When a vehicle is stored in a commercial facility, reimbursement up to $200 to restore the vehicle to roadworthiness. Such as labour for a mandatory safety check, towing hcarges, brake cleaning/adjustment and parts for minor tune ups.
- 62. Family Care Assistance • FCA is designed to help offset child and family care costs incurred in excess of those paid during normal working hours for single parents or service couples who are both absent for service reasons. • Can be reimbursed up to $75.00/day with receipts from a commercial provider or $35.00/day with a personal declaration. • Commercial provider means an individual or company in the business of providing dependant care services
- 63. Rest & Recreation (R&R) • Rest and Recreation (R&R) funds are provided to Task Force Commanders and Ship’s Captains to enhance the morale, improve the well-being and add to the quality of life of deployed members • Individual allocations are based on actual time deployed – $2.00 a day for part months and $60.00 per full month. For example, a member deployed from 10 Feb to 22 May 20 can expect an allocation of approx. $184.00 CAD
- 64. Rest & Recreation (R&R) • Eligible expenses include: hotels, restaurant meals, organized tours, Sea-Doo rentals; entrance fees or tickets to cultural, sports, entertainment or recreational facilities (swimming pools, golf courses, beaches, etc.); spa treatments (massages, pedicure, manicure, etc.), and public transportation (bus, taxi, train, etc.). Group activities such as organized tours (ex. ATV rides in the desert) are eligible but cost per person must be clearly identified on the receipt. • Non-eligible expenses include: grocery store/gas station receipts as meal substitutes, pop, energy drinks, snacks (candy, chocolate, spices, tea boxes, protein powder, cheeses, peanuts, ice cream, chips, etc.), personal grooming (haircuts, hair colour, waxing), car rental; transportation, rations or quarters provided at public expense, alcoholic beverages (if taken during a meal, will be deducted), tobacco products, expenses incurred during HLTA leave, personal items (gifts, clothing, souvenirs, games or consoles, electronics, etc.), and UBER or car-sharing services.
- 65. Rest & Recreation • Members shall keep their receipts and tape them neatly to a blank piece of paper. • Receipts must be legible and show the date of purchase; if not printed in English, annotate what each item on the receipt is for, in the space either directly under or next to the receipt – this includes amounts being claimed. • Receipt packages, plus nominal roll from Coxswain showing theatre arrival/departure dates, will be submitted to F42 Log Claims Section for verification and finalization.
- 66. Transportation on Special Leave • Prior to and after a deployment outside Canada, single members and members on IR are eligible for travel benefits to/from their home, similar to LTA. • For those with dependants “home” is defined as: – the place to which the member’s spouse or common-law partner or dependent child was last moved at public expense; – if the member’s spouse or common-law partner or dependent child has never been moved at public expense, the place where that person is residing. • For those without dependants, “home” is: – the place where the member’s father or mother or guardian normally resides; – subject to the approval of an officer commanding a command or formation, the place where the member’s child, stepchild or adopted child who is officially recorded as the member’s next of kin normally resides
- 67. Transportation on Special Leave • This benefit does not count towards an eligible member’s annual LTA entitlement. SLTA must be taken during pre or post deployment leave. • As with standard LTA, you must provide proof of travel (i.e. leave pass stamped at destination). A copy of the member’s deployment CFTPO/attach posting message will be included with the claim. • Advances can be requested from CFP HQ Claims Section with a signed leave pass and, if flying commercial air, a quote or actual receipt.
- 68. References MFSI Military Foreign Services Instruction DCBA Results of the Departmental HA – RA Committee Tax Relief as of 01 Jan 17 as per News Release on 18 May 17
- 69. POC • HR/Pay: +ESQ CANFLTPAC HQ OR@CFP@Esquimalt • Claim: +CANFLTPAC Claims@CFP@Esquimalt
Editor's Notes
- Emergency Child Care One-on-one counselling
- Plan and prepare well. – and an important part of that plan is to have make sure your family has our number. If it is the only thing you do…make sure you have the MFRC number. We are there 24/7 – originally designed as the one stop shop for military families. One number people can remember and access as a starting point for any number of reasons – information, support, resources . So for you single members, make sure your parents have it in case they need to get information, and for you married folk, make sure it is on the fridge.
- Information for parents of children, information for volunteering, information for family networks, information for support services and family care plans.
- Deployments can be very isolating for those who don’t have strong support networks Lots of ways to get connected
- Be sure to check out the new programs – Hot topics, Bounce Back and Thrive. Watch the website and your Calendar
- Be sure to check out the new programs – Hot topics, Bounce Back and Thrive. Watch the website and your Calendar
- Be sure to check out the new programs – Hot topics, Bounce Back and Thrive. Watch the website and your Calendar
- Emergency Child Care One-on-one counselling
- Be sure to fill out your evaluation forms or online.
- Be sure to fill out your evaluation forms or online.
- POA normally used for financial arrangements, such as car insurance or buying or selling physical property. Covers financial decisions only: it does not cover real estate – if you anticipate selling or buying real estate, you will require an additional form that needs to be signed. Although it is a legal document, there is NO REQR FOR INSTITUTIONS TO ACCEPT! COORDINATE IN ADVANCE – go to each institution and ask AHEAD of TIME - Hence don’t leave the signing until the last minute. Probably don’t want to waste time litigating this.
- Double check who you have named as your beneficiary, ensure that is who you want. SDB beneficiary does not automatically change with change in life circumstances (ie. Divorce) SDB – goes to a named beneficiary, if no beneficiary it can go to the estate or to the widow. You can only name one beneficiary on it.
- This is proof of your consent for your child to travel with a person/spouse out of the country May need for travel to the US – out of province Must have the original on you when you travel, keep with passports OR they will not let you out of the country. Travel letters should be signed within the unit
- Free service on some military bases or MFRC in Canada. Will need to check what services are offered at bases across Canada. May have to got thru Canada Post No special service -i.e. insurance, tracking, priority, express or registered mail. No receipt will be issued ie; no proof of content. PROOF of Delivery: CPC tracking number which is recommended for high value items Note: Highly recommended not to send high value items through the morale mail. Any claims will be processed through AJAG. SPECIAL SERVICES which are effective only until it arrives at FMO Ops. FREE LETTER MAIL as well as free REGULAR parcel mail at Christmas time.. Generally is between. (15 OCT 13 - 15 JAN 14 )
- The parcel you are sending could possibly be delayed if prohibited items are included with contents. The previous list of prohibited items is not a complete list. If in doubt contact your FMO.
- CMTT is military transportation that will arrange to send out bulk mail via Commercial Air.
- Reason for the log book (radiation never go out of your body Ionizing radiation is short range danger see pic Lead can stop rad
- Reason for the log book (radiation never go out of your body Ionizing radiation is short range danger see pic Lead can stop rad
- Ops FSP works on a point system, points are accumulated for service on operations at the rate of one point per calendar month of service. Hardship and Risk levels are determined for each operations by the Departmental Hardship and Risk Committee (DHRC). During deployment, ships will complete HA/RA submissions for DHRC to determine levels. This Committee meets every 3 months and official rates are communicated through DCBA message. Therefore, it’s not likely you will receive HA and RA during deployment but instead by lump sum payment once the message is released. Hardship Allowance Bonus - The intent of the Hardship Allowance Bonus (HA Bonus) is to compensate a member for repeated deployments. Mbrs with more than six points accumulated will get the HA Bonus.
- Here’s the OPS FSP monthly levels effective 1 Apr 19. See MFSI for the complete list of levels.
- Risk Monthly rates, level will be as determined by DHRC for each mission.
- Hardship Monthly rates, level will be as determined by DHRC for each mission.
- If you received Hardship Allowance for a previous operation you may get the additional Hardship Bonus. Amount is calculated as a percentage of the authorized HA level. See MFSI for complete list of levels.
- Effective 1 Aug 19 SDA cannot be paid concurrently with HA. Since the allowances are evaluated the same, payment of both would result in a double compensation. In order to prevent overpayments, SDA will be ceased on start of OPS FSP.
- For the duration of your deployment you will not have Federal Tax deducted from your salary and PLD. However there is a maximum, if you earn more than $11,001.00 you could see some Federal Tax deducted. Tax Relief will start as soon as the change of command from RCN to CJOC takes place.
- Reservists posted to ship on long term contract are already paid through CCPS for their entire contract. Since Class C can be paid in RPSR personnel on short term contract are normally paid in RPSR. But because operational allowances can’t be paid in that system, deploying reservists need to be moved to CCPS. Prior to deployment PCC(P) requests CL C in CCPS for the short term reservists onboard. The process of switching systems is not always quick and seamless. Those members will be paid manually and won’t receive pay statements during the transition. This means they will have estimated pay amounts deposited through the cashier directly to their bank accounts. The deposits will be as close as possible to the official pay date, but could be deposited prior to. Mbrs need to check their bank accounts as these amounts won’t be indicated on a pay statement until they are live in CCPS.
- EACH YEAR, DND SEEKS APPROVAL FROM THE CANADA REVENUE AGENCY(CRA) AND REVENU QUEBEC (RQ) FOR AN INCOME TAX FILING EXTENSION FOR CAF PERS AND THEIR SPOUSES WHEN THE CAF MEMBER IS SERVING ON UN, NATO, COALITION OR OTHER DEPLOYED OPERATIONS OUTSIDE CANADA. Members who file their Tax Returns after 30 Apr 20 will require a certified letter from their supporting unit accounting officer and will need to complete the CRA form RC4288 entitled Request for Taxpayer relief. When the message comes out, we’ll request Coxn’s provide us with a list of members requiring the letter.
- Because the medals can now be ordered while the ship is deployed, the order now becomes a priority for DH&R. They will review the submission from CFP HQ FOR and then immediately begin making medals and send for engraving. For the Op CARIBBE in January 2018 that EDM and WHI went on the medals arrived a week before the ship returned to home port.