Here is the slideshow presentation from the HMCS Ottawa Pre-Deployment Brief on July 5, 2023.

1. UNCLASSIFIED
PRE-DEPLOYMENT
BRIEF
HMCS OTTAWA
05 July 2023

2. • CCFP Address
• Commanding Officer Address
• Deployment Overview
• Military Family Resource Centre
• Mail
• Personal Legal Issues
• Benefits
• Physician Assistant
• Chaplain
Outline

3. Cdr Sam Patchell, Commanding Officer

4. Nous soutenons ceux qui sont importants pour vous.
Le CRFM honore fièrement la diversité des
“familles”.
Esquimalt Military Family Resource Centre
Centre de Ressources pour les Familles des
Militaires d’Esquimalt
We support those who are important to you.
The MFRC proudly honours the diversity of “families”.

5. Deployment
Déploiement
Jennifer Switzer & Marlena Wright
Deployment & Absences Navigators
Navigateurs de déploiement et d'absences

6. Plan & Prepare
Planifier & préparer
• Download our Pre-Deployment Checklists
– Includes versions specific to parents of members and single members
• Ensure eligible family members have a current Military Family
Identification Card (MFID)
• Télécharger nos listes de contrôle pour le pré-déploiement
– Inclut des versions spécifiques aux parents de membres et aux membres célibataires
• Assurez-vous que les membres de la famille éligibles ont leur carte
d'identité de famille de militaire (MFID) actuel
Are you a parent of a Canadian Armed Forces Member? Join the Support to Parents Facebook Group.
Êtes-vous le parent d'un membre des Forces armées canadiennes?
Joignez le groupe Facebook Soutien aux parents.

7. Register with us to receive deployment support by:
• Becoming a part of your Family Network;
• Connecting with the MFRC local to you;
• Receiving support in French.
Inscrivez-vous auprès de nous pour recevoir du soutien
en matière de déploiement:
• En devenant membre de votre réseau familial;
• En vous connectant avec le CRFM local;
• En recevant du soutien en français.
Deployment Support Registration
Enregistrement de support en cas de déploiement

8. BC
• Esquimalt
• Comox
• Vancouver
• Chilliwack (Sat)
AB
• Calgary
• Cold Lake
• Edmonton
• Lethbridge
• Suffield
• Wainwright
• Red Deer (Sat)
SK
• Dundurn
• Moose Jaw
MB
• Shilo
• Winnipeg
ON
• London
• Meaford
• Borden
• Toronto
• Trenton
• Kingston
• North Bay
• Petewawa
• Ottawa
QC
• Bagotville
• Montreal
• Saint-Hubert (Sat)
• Saint-Jean (Sat)
• Sherbrooke (Sat)
• Valcartier
• Quebec City (Sat)
NWT
• Yellowknife
NB
• Gagetown
NS
• Greenwood
• Halifax
• Shearwater (Sat)
• Sydney (Sat)
PEI
• Charlottetown
• Summerside (Sat)
NL
• St-John’s
• Gander
• Goose Bay
Not local to Victoria? There are
MFRC’s across the country if you are
looking for in-person support.
Pas local à Victoria? Il y a des CRFM
partout au pays si vous recherchez
du soutien en personne.

9. Family Networks
Réseaux Familiaux
• Connect with others going through the same experience
• Participate in social activities
• Get the latest updates on deployments and
work-related absences
• Connectez-vous avec d'autres qui vivent la même expérience
• Participer à des activités sociales
• Obtenir les dernières mises à jour sur les déploiements
et les absences liées au travail

10. HMCS Ottawa Family Network
Réseau familial NCSM Ottawa
Network Volunteers
Bénévoles du réseau: Nicole and Yeonjin
443 Squadron Family Network
Réseau familial Escadron 443
Network Volunteer
Bénévole du réseau: Tara
Be sure to join the Family Network’s Facebook group!
Assurez-vous de joindre le Groupe Facebook du Réseau Familial!
Family Networks
Réseaux Familiaux

11. Family Network Volunteer Opportunity

12. Kathleen Cormie
Program Coordinator
Coordinatrice de Programme
Programming
Programmation

13. Pre-Deployment & Absence
Return & Reintegration
Respite Childcare
Supporting Children Through Absence
&
General Programming
STAY CONNECTED
Programming
Programmation

14. Follow our Facebook page & check our program and
event registration.
General Programming
Programmation générale

15. Preparing for Deployment & Absences
Préparation au déploiement et aux absences
• Learn a bit about what you can expect
• Discover some resources that may aid you and your family
• Connect with other Military Families anticipating a deployment
or work-related absence
Wednesday, July 12, 6-7pm (In-Person)
Wednesday, July 19, 12pm-1pm (Online)

16. Tracy Beck
Children’s Workshop Facilitator
Animatrice d’ateliers pour enfants
Programming
Programmation

17. Programs & Resources for Parents and Children
Programmes & Ressources pour Parents et Enfants
• Supporting Children Through Absence Workshops
– A variety of workshops times for children ages 3 to 12
Not able to participate in the workshops? Pick up or order a copy of our
Children’s Deployment Workbooks and Parent Guide! These are available in English and French.
Vous ne pouvez pas participer aux ateliers? Ramassez ou commandez un exemplaire de nos
cahiers d'exercices de déploiement pour enfants et notre guide des parents!
Ceux-ci sont disponibles en anglais et en français.​

18. Programs & Resources for Parents and Children
Programmes & Ressources pour Parents et Enfants
• Stay & Play in the Park
– July 12 and August 16 in Work Point
– July 26 and August 23 in Belmont Park
• Parenting from Afar
– Download a copy from our website!

19. Ages 6 months to 5 years
• Available at no cost when a military parent is deployed or away for
work-related reasons for 21 consecutive days or more
• Receive one 3-hour session per week up to a maximum of
4 free sessions per month
• Book up to 8 days in advance of session by calling 250-363-2674
*Additional sessions available at Casual Child Care rates.
Respite Child Care
Soins Occasionels de Répit
Âge 6 mois à 5 ans
• Disponible gratuitement lorsqu'un parent militaire est déployé ou absent
pour des raisons professionnelles pendant 21 jours consécutifs ou plus
• Recevoir une séance de 3 heures par semaine jusqu'à un maximum de
4 séances gratuites par mois
• Réservez jusqu'à 8 jours avant la session en appelant le 250-363-2674
*Des sessions supplémentaires sont disponibles au tarif de la garde d'enfants occasionnelle.

20. Family Wellness & Counselling Team
Équipe de bien-être familial et de
counselling
Kaitlyn Ross
Social Worker
Travailleuse Sociale

21. L’équipe de bien-être et de counseling de la famille comprend un groupe de
travailleurs sociaux et de conseillers professionnels attentionnés et hautement
qualifiés. Ils sont là pour soutenir la santé mentale et le bien-être de vous et votre
famille. Ils offrent des conseils aux personnes et aux familles axées sur la famille.
• Intake Phone: 778-533-7736
• Intake Email: intake@emfrc.com
Our Team
Notre Équipe
The Family Wellness and Counselling Team includes a group of caring and highly trained
professional social workers and counsellors. They are here to support you and your
family’s mental health and wellness. They offer counselling for individuals and couples
with a family focus.​

22. How We Support Families
Comment nous Soutenons les Familles
The FWCT provides preventative and responsive programming in the form of group facilitation and counselling.
The FWCT can support you with:​
• Mental health questions and concerns
• Relationship Issues
• Pre and post-natal supports
• Youth Supports
• Supporting children and dependents with diverse needs
• Emergency and respite childcare is available upon assessment
La FWCT offre des programmes préventifs et adaptés sous forme de facilitation de groupe et de counseling.
Le FWCT peut vous soutenir avec :
• Questions et préoccupations en matière de santé mentale
• Problèmes relationnels
• Soutiens pré et postnatals
• Soutiens à la jeunesse
• Soutenir les enfants et les dépendants ayant des besoins variés
• Des services de garde d’urgence et de relève sont disponibles lors de l’évaluation

23. Plan & Prepare
Planifier & préparer
• Childcare Planning/Emergency
• It’s critical to have a solid care plan and backup plan
• When the best-laid plans fall through
• Get connected – join the Family Network and attend MFRC activities
to make connections
• Planification de la garde d'enfants/urgence
• Il est essentiel d'avoir un plan de soins et un plan de secours solides
• Quand les plans les mieux conçus échouent
• Établissez des liens - joignez le réseau des familles et participez aux
activités du CRFM pour établir des liens

24. Family Information Line
Ligne d'information pour les familles
1-800-866-4546
Canadian Forces Member Assistance Program
Programme d'aide aux membres des Forces canadiennes
1-800-268-7708
After hours Duty Padre Line – call the MFRC and Press “2”
Après heures de gardes - appelez le CRFM et Appuyez sur “2”
Contact Information
Informations sur le contact

25. Esquimalt MFRC Phone
Téléphone du CRFM Esquimalt
250-363-2640
Toll-free anywhere in Canada
Sans frais partout au Canada
1-800-353-3329
Email / Courriel
emfrc@shaw.ca
Website / Site web
cfmws.ca/esquimalt
Contact Information
Informations sur le contact

26. CFPU
Défense National
Nationale Defence
CANADIAN FORCES POSTAL UNIT
PO BOX 1000 STN FORCES
ASTRA ON K8N 5W6
Postal Brief
Deployment Morale Mail
5 July 2023
UNCLASS
UNCLASS
UNCLASS
Cpl Brent Cotton

27. • How to send your mail?
• Maximum size for morale mail parcel
• How to address mail to the ship
• How to fill out a Canada Post customs declaration form
• List of prohibited items
• Extra information
• CF Morale mail drop off points
• Questions
INDEX
UNCLASS
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28. UNCLASS
UNCLASS
2 ways to send your mail:
• Canadian Forces (CF) morale mail service
Free Service
Drop off at the local MFRC or Fleet / Naden Mail Offices
No special services available with CF Morale Mail (i.e. parcel tracking or express post)
• Canada Post
Drop off at any Canada Post outlet
Postage is required
Special services including insurance, Registered Mail, Xpresspost, Priority, etc are only in effect until it
reaches Fleet Mail Office.
Proof of delivery available-only up to the Fleet Mail Office
Currently free letter mail-Drop off in any Canada Post Mail Box or outlet
HOW TO SEND YOUR MAIL?

29. UNCLASS
UNCLASS
MAXIMUM SIZE FOR MORALE MAIL PARCEL
Example
100 CM
40 CM
40 CM
Max weight:
20Kgs

30. Sender’s address
Description of contents of the parcel
Aye Missew
123 My Street
Victoria BC V9A 7N2
Tel: 250-765-4567
Smith A.Pte 123 (Mess #)
HMCS MY SHIP
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
LIST OF CONTENTS
Chips
Newspapers
Books
Photos
Gummies
Documents
Addressee
HOW TO ADDRESS PARCEL TO THE SHIP
UNCLASS
UNCLASS

31. CANADA POST CUSTOMS DECLARATION
Sender:
Same as
on parcel
Destination:
Same as
on parcel
Description of contents
$20.00
*NCV
Sign here
x
*NCV = No Commercial Value
UNCLASS
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**Canada Post Custom Declaration is MANDATORY!**

32. LIST OF PROHIBITED ITEMS
UNCLASS
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• Alcoholic beverages and Tobacco
products
• Corrosive or Flamable liquids/solids
• Pornographic material
• Knives
• Drugs and Narcotics
• (including prescription/Over the
counter drugs/Vitamins)
• Compressed Gases/Aerosol/Pop Cans
• Perishable Food items

33. LIST OF PROHIBITED ITEMS
UNCLASS
UNCLASS

34. LIST OF PROHIBITED ITEMS
UNCLASS
UNCLASS

35. LIST OF PROHIBITED ITEMS
UNCLASS
UNCLASS

36. EXTRA INFORMATIONS
UNCLASS
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• Supplementary restrictions
according to host country
(see Canada Post’s site for up
to date information)
www.canadapost.ca
36
Note: Batteries are
permitted only if they are
in their original sealed
package

37. EXTRA INFORMATIONS
UNCLASS
UNCLASS
ALL PARCELS WILL BE
SCREENED

38. EXTRA INFORMATIONS
UNCLASS
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CF MAIL ROUTINGS
Mail will be sent via CMTT/Other
carriers
Timings are unpredictable

39. CF MORAL MAIL DROP OFF POINTS
UNCLASS
UNCLASS
Signal Hill MFRC
CPAC MFRC
Fleet Mail Office
Naden Mail Room
A list of out of area locations is available at all drop off locations
Note: Wrapping paper and tape is available at Fleet Mail
Office and Naden Mail Room.

40. QUESTIONS
UNCLASS
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CONTACT INFORMATION:
FMO (250) 363-2176
MFRC (250)363-2640
OPEN HOURS
Dockyard D-37
Monday to Friday
0700 to 1400
NADEN-Nelles Block
Monday to Friday
1000 to 1400

41. LCdr Liz Steele
Deputy Judge Advocate
AJAG (Pacific Region)

42. AJAG Pacific
 AJAG Spectrum of Legal Assistance
 Power of Attorney (POA)
 Wills
 Travel Authorization Letter
 SDB Beneficiary Form
Discussion Points

43. AJAG Pacific
 Your personal legal affairs should be dealt
with by a civilian lawyer or notary
 Legal Officers may provide assistance to
CAF members in case of urgent /
operational necessity (ref: CFAO 56-5)
Spectrum of Services

44. AJAG Pacific
Allows a person (the “adult”) to appoint
someone 19 years of age or older (BC) to
be their attorney (the “attorney”) to take
care of your financial and legal affairs on
your behalf.
 General POA – ceases when incapable
 Enduring POA – continues when incapable
Power of Attorney (POA)

45. AJAG Pacific
Examples of when you might use a POA:
 Bill payments
 Banking
 Insurance for car or home
 Bank loans
 Mortgage payments
 Buying or selling property, including cars and houses
 Pay issues
Power of Attorney (POA)

46. AJAG Pacific
Do you need a Power of Attorney?
 Some banks have their own “in-house” power of attorney forms
so check with your bank first;
 Online transactions
 Assets, esp. real estate
 Does not apply to joint assets / accounts
Note: a POA does not give the attorney the power to make health
care or child care decisions
Power of Attorney (POA)

47. AJAG Pacific
Who should be your attorney?
 Someone you trust.
 Not someone who has financial problems.
 Not someone you don’t get along with, like an
estranged spouse.
There are potential consequences
resulting from picking the wrong
attorney!
Power of Attorney (POA)

48. AJAG Pacific
Allows a person (the “adult”) to appoint
someone 19 years of age or older (BC) to
be their Representative (the
“representative”) to make medical and
personal care decisions on their behalf.
 Unlike a POA, it only applies when the adult is not
capable of making decisions themselves
 When choosing a representative, you should use the
same care and diligence as choosing an attorney
Representation Agreement
(Rep Agmt)

49. AJAG Pacific
 Major medical decisions
 i.e. end of life care, major surgeries, treatment plans, etc.
 Minor medical decisions
 i.e. simple elective surgeries, choice between
medications, etc.
 Personal care decisions
 i.e. where you live, what you eat, the clothes you wear,
etc.
Representation Agreement
(Rep Agmt)

50. AJAG Pacific
Will
The written statement by which a
person instructs how his or her
estate should be distributed after
death.
Complete a Will Certificate.
Wills

51. AJAG Pacific
 When a person dies without a will or “Intestate” someone
must apply to the Superior Court in their jurisdiction to act as
the Administrator/Personal Representative of the Estate
 The province has a set formula to distribute estates, which
may not be what the person wanted
 Guardianship arrangements for minor children
 Establish trusts for minor/dependent children IOT avoid
involvement by the Public Guardian & Trustee
 See the Wills, Estates and Succession Act for more details or
contact a civilian lawyer
Why You Might Want a Will

52. AJAG Pacific
Wills
• Basic CAF Will may be adequate for:
 Single members
 Simple finances
 Spouse, but no children

53. AJAG Pacific
Suggest you get a Will from a Civilian Lawyer
if:
 Mixed/Blended Families
 Home owner
 RRSPs, trust funds, stocks etc.
 Children
 Wish to have several persons as beneficiaries
 Trusts for dependants
Will Kits May or May Not be Valid
Wills

54. AJAG Pacific
 SAFEGUARD THE ORIGINAL POA,
REP AGMT, AND WILL
 DON’T TAKE THEM WITH YOU ON
DEPLOYMENT
The Power is in the Document

55. AJAG Pacific
Review SDB Beneficiary form –
changes in circumstances (i.e.
divorce) will not automatically change
SDB beneficiary
*same thing for private life insurance
and registered investments i.e. RRSPs,
TFSAs, etc.
Supplementary Death Benefit (SDB)
Beneficiary

56. AJAG Pacific
 Can be signed by any Reg Force Commissioned
Officer
 Is proof that you consent to your child
traveling with a spouse or another person
 May assist you when crossing border to US or
other borders with children
Travel Authorization Letter

57. AJAG Pacific
https://travel.gc.ca/travelling/children/consent-letter

58. AJAG Pacific
Reception: 250-363-4260
DWAN Site:
http://esquimalt.mil.ca/ajag/
Questions?

59. Pay and Benefits
PO2 Ken Lorenzen
HRA & FSA Team

60. Pre-Determined Pay
• It is a set amount of money to be paid on pay days
during deployment so life at home is not impacted.

61. Why Pre-Determined Pay?
• Pre-Determined Pay will ensure members are
paid even if we lose connectivity and cannot
complete payroll.
• The remaining balance of your OP Allowances will
be paid out on mid December pay, prior to our
return from deployment.

62. Benefits of PDP
• Reduces stress for members and families knowing
pay will be completed and deposited as per normal
• Opportunity to save deployment allowances
• Allows members to purchase canteen items and
receive cash to go ashore without using normal
household income
• Can pay portions should the need arise during the
deployment

63. Determining PDP amount
• In the box on the top right of your pay statement,
there is a box 3rd from the bottom called Current
Pay Entitlement. Take that number and divide by
2. Please round down to the nearest dollar. That is
the number you will set as your PDP amount.
Example on the next slide.

65. Deployment Allowances and Tax Relief
• The deployment allowances HMCS Ottawa will be entitled to are
as follows:
• Operations Foreign Service Premium (Ops FSP)
• Hardship Allowance (HA)
• Hardship Allowance Bonus (HAB)(those previously deployed)
• Risk Allowance (RA)
• Tax Relief
• Sea Duty Allowance (SDA) will be ceased while in receipt of the
above allowances

66. Tax Relief
• Tax relief will be engaged during deployment and
claimed on 2023 taxes.
• It will show on box 43 of the T4 and entered on
line 244 of the tax return.
• This benefit begins 11 Aug, when the ship leaves
Esquimalt.

67. Operations Foreign Service Premium
(OPs FSP)
• This allowance is points based. Calculated at one
point per month while on deployment.
• Level 1, 0-6 months to level 6, 169+ months.
• As of 1 Apr 23 the lowest level is $991.00 monthly
and the highest level is $2086.00 monthly.
• This benefit begins on 11 Aug, when the ship
leaves Esquimalt.

68. Hardship Allowance (HA)
• This allowance is paid at a monthly rate determined by
the Chairperson of the Departmental Hardship and Risk
Committee and released via message
• Because OP Horizon is a new iteration of OP Projection,
the HA level has not been determined.
• OP Projection level will be used.
• HA level for OP Projection is level 2 at a rate of $443.00
monthly
• This benefit begins on 11 Aug, when the ship leaves
Esquimalt.

69. Hardship Allowance Bonus (HAB)
• This is to compensate for repeated deployments.
• HAB is calculated based on points (earn one point
per month of deployment) and percentage.
• Entitlement begins at the 7 point mark.

70. Risk Allowance (RA)
• This allowance is paid at a monthly rate determined by the
Chairperson of the Departmental Hardship and Risk Committee
and released via message
• Because OP Horizon is a new iteration of OP Projection, the RA
level has not been determined.
• OP Projection level will be used.
• RA level for OP Projection is level 1 at the rate of $221.00
monthly
• This benefit begins on 11 Aug, when the ship leaves Esquimalt.

71. Custodial Expense
• The intent of this benefit is to provide assistance for expenses
associated with maintaining a vacant residence while on
deployment outside Canada.
• Eligible mbrs:
Mbrs with no dependants who do not live in single quarters;
Service Couples who are both away for service reasons;
and
Single parents, if their dependants are under 18 and will not
be residing in the principle residence during deployment.

72. Custodial Expense cont’d
• Actual and reasonable expenses from a commercial firm of up to
$275 per month, supported by receipts.
• Eligible commercial costs include those related to snow removal,
lawn maintenance, security, minor maintenance and additional
insurance costs.
• Normal recurring expenses such as property taxes, electricity are
not eligible for reimbursement.

73. Family Care Assistance
• FCA is designed to help offset child and family care costs incurred
in excess of those paid during normal working hours for single
parents or service couples who are both absent for service
reasons.
• Can be reimbursed up to $75.00/day with receipts from a
commercial provider or $35.00/day with a personal declaration.
• Commercial provider means an individual or company in the
business of providing dependent care services.

74. Vehicle Storage
• The intent of this benefit is to reimburse a mbr for the storage and minor
roadworthiness restoration of a vehicle.
• Entitlement:
Storage in commercial storage facility at actual and reasonable cost,
supported by receipts; or
When commercial storage is not available or practical, DCBA may
authorize non-commercial storage at $30/month.

75. Vehicle Storage cont’d
• When a vehicle is stored in a commercial storage facilities, the mbr
may be reimbursed expenses that are required to restore the
vehicle to roadworthiness up to $200. These expenses may
include labour charges associated with a mandatory safety check,
towing charges, brake cleaning/adjustments and labour and minor
parts associated with a minor tune up.

76. Home Leave Travel Allowance
• HLTA is a benefit normally approved for members of the Canadian
Armed Forces (CAF) deployed overseas for a minimum of 120
days but may be approved for those deployed for less than 120
days but at least 60 days.
• 10.21.02(1) (Intent) The intent of this section is to assist a member
who is deployed or assigned to a place of duty outside Canada to
reunite with their Family Member.

77. Home Leave Travel Allowance cont’d
• The Family Member is defined as follows for HLTA purposes
These are in specific order and it does not represent a list from which members can
choose:
• Spouse or common-law partner; or
• Child, Step-Child, Legal Ward, Adopted Child; or
• Parent or Step Parent; or
• Sibling, Half-Sibling or Step-Sibling; or
• Grandparents; and if still no
• A person designated by the member to be their next of kin

78. Home Leave Travel Allowance cont’d
• Entitlement to claim HLTA is dependent upon:
• the operation being authorized mission leave (Comd CJOC); and
• the member being authorized a specific period of leave (TF Comd).
• When authorized, normally the travel options are:
• the member returns home to their Family Member;
• the member and one Family Member both travel to a suitable Third location;
• the member may choose to travel to a Third location without reuniting with a Family
Member.

79. Home Leave Travel Allowance cont’d
• HLTA must be taken while serving at the post or the benefit lapses
(you can’t cash it out)
• Cannot be taken within the first or last 30 calendar days at the
post.
• Those leaving the ship early for the 1 in 4 duty watch will still get
their Mission Leave in Lieu. This is calculated against working
days.

80. Home Leave Travel Allowance cont’d
psphlta.ardc@forces.gc.ca 24/7/365
(after work, weekends and stat holidays replies
only on Emergency matters)
Due to the volume and number of missions PSP handles for HLTA
please ensure for all communication via email that the subject line
indicates:
Mission, Chalk, SN, Rank, Last Name
EX
HMCS OTTAWA Chk2 A12 345 678 S1 Smith

81. Home Leave Travel Allowance cont’d
• CAF operations - Special Leave (Mission) (SL(M)) up to a maximum of two and
one-half calendar days per 30 continuous days in theatre. Total of 11 SL(M).
• In addition, members will be authorized Special Leave (Mission Travel) (SL(MT))
to get to and from your leave destination.
• Actual number of SL(MT) days is mission specific as approved by the Comd
CJOC and has not been determined yet.
• SL(M) and SM(MT) are indicated separately on the CF100 Leave Pass

82. Home Leave Travel Allowance cont’d

83. Home Leave Travel Allowance cont’d
• GoC position is that Canadian citizens may only travel with one
passport.
• For CAF members the passport to be used is the one they deploy
under.
• If it is anticipated that travel will be to/through a country with a visa
requirement, then the member must get the required visa for their
passport.

84. Home Leave Travel Allowance cont’d
• All travel regardless of the type of HLTA (Home or 3rd Location) is to be
directly to/from post to/from a (1) destination as per the MFSI and DCBA
clarification.
• Members are not entitled to any form of a stopover during the travel
period – no intentional interruptions of the journey to or from the post,
including any overnight stay, with the exception of the time to connect
with the next flight.
• Any stopover initiated by the member for personal reasons will result in a
forfeiture of all travel related expenses associated with that leave travel.

85. Home Leave Travel Allowance cont’d
For all HLTA Requests the following are to be sent to PSP:
• Signed copy of members CF100
• Completed and signed copy of HLTA Travel Request form
• Copy of passport for member and any NOK travelling when PSP
is booking the travel

86. Home Leave Travel Allowance cont’d
• PSP will raise itineraries and cost sheet(s) for review and approval,
within 24-48hrs of receipt of all required documentation.
• Where members are travelling same dates/destination (major hub)
they will be, where possible, travelling under the same itinerary for
safety, ease of making adjustments due to Operational
requirement (change of port, early recall, etc).
• HR Admin will review itinerary for accuracy (name, dates, etc) and
advise if approved for the eTicket to be issued, or;

87. Home Leave Travel Allowance cont’d
• HR Admin will advise PSP of changes for corrections (names,
dates, timings, Operational Reasons).
• Where a group of members are travelling on the same itinerary HR
Admin should provide blanket approval to proceed to ticketing for
all members to expedite process.
• Once approved eTicket will be issued.

88. Home Leave Travel Allowance cont’d
• Any changes to travel after ticket is issued for an:
• Operational reason (may included cancelation or changes to a
members leave date) or;
• Repatriation Home (member leaving, not returning to mission), may
occur before member starts travel or while member is on HLTA
Costs are covered under HLTA and are not the members
responsibility to pay.
• Personal reason are NOT covered under HLTA and are the members
responsibility to pay.

89. Home Leave Travel Allowance cont’d
– Members in transit, especially within Canada, presented with an unexpectedly long
connection time, possibly as a result of aircraft mechanical or weather related issues,
who are considering not taking their next scheduled connection in favour of continuing
travel via a potentially faster alternate means, must understand that that decision will
cause the airline to treat the member as a ‘no show’.
– Once declared a no-show, the airline will cancel all remaining unused segments of
the ticket, including the member’s return flight to theatre generating a requirement for
a new one-way return ticket at considerably more cost.
– Members who take action to change their approved travel itinerary will be responsible
to staff the reimbursement of alternate costs for DCBA approval and, in addition,
members will be responsible for any additional costs associated with rebooking return
airfare, including any associated cancellation or change fees.

90. Home Leave Travel Allowance cont’d
– Members who become medically or otherwise unable to travel prior to the
start or while on HLTA, should advise PSP and their CoC immediately to
cancel or amend their travel arrangements.
– During normal working hours, M-F, members should contact the PSP HLTA
Team to coordinate flight changes. For afterhours notification to cancel or
amend tickets, members should contact the RescueLine After Hours Support
ASAP.
– Failure to cancel a ticket prior to departure will cause the member to be
treated as a ‘no show’ by the airline(s) and, as a result, the ticket will be
cancelled, flight amendments or refund activity will not be possible and the
member will require a new one-way ticket at considerably more cost.

91. Home Leave Travel Allowance cont’d
HLTA CLAIMS
• PSP will prepare member claims package and all required forms
(CF52) in digital format.
• PSP will forward the digital claim package back, for member review
and signatures, and processing and payment by the ship.

92. Home Leave Travel Allowance cont’d
What is required from members?
• Boarding passes
• Receipts for claimable expenses incurred
Receipts MUST clearly indicate, Amount, Currency paid in, Date of Purchase
Statutory Declarations cannot be accepted and Credit Card Statements cannot be
used in lieu of an actual receipt.
A Credit Card Statement should only be submitted to substantiate any cost
occurred, in other than CAD, for cost member was charged by the card provider in
CAD.

93. Home Leave Travel Allowance cont’d
GUIDELINES FOR HOME HLTA

94. Home Leave Travel Allowance cont’d
What is considered a Home Location?
• Member’s last place of duty in Canada, or;
• Where the member normally resides, or;
• Where the eligible Family Member normally resides, or;
• The residential property that an eligible Family Member, as per 10.21.01,
occupies for more than 183 days in a continuous 365 day period.
*These could all be different or could be one in the same.

95. Home Leave Travel Allowance cont’d
• All Home travel is booked by PSP
• There is no max allowance for Home HLTA travel, the cost
to get the member home is the cost to get them home via
the most direct economical refundable routing.
• Total travel time less than 24 hours as per SLA with CJOC
• Avoid lay-overs longer than 5 hours (when and where possible)
• Minimum connection time of 1.5hrs (when and where possible) between
flights.

96. Home Leave Travel Allowance cont’d
What is claimable?
– the most economical commercial means of ground transportation for travel
to/from/to airport/home/airport
– Car rental – first day and last day
– Cost of fuel (gas station NOT refueling by rental agency) to refuel rental car
– PMV via a Google map showing the mileage, mileage will be compensated
at the low kilometric rate
– any airport parking receipts, not exceeding 3hrs, if PMOV used as above

97. Home Leave Travel Allowance cont’d
What is not claimable?
• premium economy, business or first class travel;
• meals;
• lodging;
• incidental expenses; (luggage fees, seat selection fees)
• fuel if PMV kilometric rate is claimed;
• automobile rental and associated costs (refueling packages or
agency refueling fee).

98. Home Leave Travel Allowance cont’d
GUIDELINES FOR THIRD LOCATION HLTA

99. Home Leave Travel Allowance cont’d
What is considered Third Location?
• Members may proceed on leave to a location other than Home with or without
reuniting with an eligible Family Member.
• Travel must be direct from post to/from intended destination
• A third location is any location outside a radius of 800 km from the member’s
‘immediate’ NOK, your residence or last place of duty, and located 50km
outside the Theatre of Operations (Port of Call)
• That does not mean a member cannot travel to Canada as a third location
• Members may not travel to their home or former place of duty via travel to a third
location and vice versa

100. Home Leave Travel Allowance cont’d
• Restricted countries that members cannot travel to and/or transit
thru will be set by each ROTO for that specific mission based upon
the OP Sec of the mission, and as per Government of Canada
Travel Advisories.
• Members are to advise PSP of any travel restrictions, especially for
locations they cannot transit thru when submitting their HLTA
request.

101. Home Leave Travel Allowance cont’d
• Research your intended destination for the Visa requirements on
the passport you will be travelling under before leaving Canada
• Visa requirements:
http://www.cic.gc.ca/english/passport/officialtravel/visa-service.asp
• Travel advice and advisories:
http://travel.gc.ca/destinations
• Countries requiring visas for Green/Red passports:
Australia, New Zealand, Turkey, United Arab Emirates, Vietnam
This is not a full list, and entry requirements can change at any time.

102. Home Leave Travel Allowance cont’d
Third location HLTA has a set travel allowance, as established by DCBA, for
the location where members are departing from.
• The allowance rate is based upon a members arrival to the mission NOT
when HLTA is taken
• The allowance is provided only for the travel of a member or a member
and one (1) eligible Family Member.
• Members expenses are covered first, and if any allowance remaining it
can then be applied to Family Member travel.
• The Family Member does not receive a seperate allowance rate.

103. Home Leave Travel Allowance cont’d
• The Third location allowance rate is solely to get the CAF
member to/from post to destination and NOT to travel to multiple
Third locations after arrival.
• If a member travels from the intended Third location to any other
location(s) they must return back to the original Third location
destination at their own expense.
• Members may claim the required ground transportation (taxi,
bus, etc) to travel post/airport/post and or airport/hotel/airport.

104. Home Leave Travel Allowance cont’d
• Members may request PSP to assist with booking their travel and/or eligible
Family Member as per 10.1.01.
• PSP will pay travel cost up to the max of the allowance rate, for member and the
eligible Family Member, and any cost above this amount would be paid by the
member.
OR
• Members may book their own and/or their eligible Family Members travel, but
advances are not given.
• Travel expenses will only be reimbursed up to the max of the allowance rate
upon the members return from HLTA, and filing their receipts and other claim
documents.

105. Home Leave Travel Allowance cont’d
Members, or the Family Member being claimed, who book their own travel
should:
• Verify what travel/medical coverage they already have through their
current credit card and/or insurance providers;
• If none, it is highly recommended to purchase some form of optional
travel insurance, but such optional insurance is NOT claimable.
• The Economy fare travel is booked at includes a piece of checked
luggage built into the Base Airfare.
• If none, any optional luggage fees are not claimable.

106. Home Leave Travel Allowance cont’d
Cruises, Tours and Safaris
– Can only be claimed if travel is directly from post to start of cruise, tour, or safari
and directly back from event to post from the same point as where the event
began.
1) No stopovers
2) No overnights
– Either before the start of or end of a Cruise, Tour or Safari
– Reimbursement is for only the transportation only portion of the package, if it the
package cost includes accommodations beverages and meals then 50% of the
invoices cost is claimable.

107. Home Leave Travel Allowance cont’d
• An all-inclusive resort is NOT, under any circumstances considered
a tour package and ONLY the Airfare portion will be reimbursable.
• Must be substantiated with a receipt that clearly separates the
airfare cost from any accommodation, beverages and meals.

108. Home Leave Travel Allowance cont’d
3rd Location: What is Claimable?
• May claim transportation expenses up to the maximum allowance rate of
the mission.
• Must verify that intent has been met and that ninety percent (90%) was
spent on transportation expenses to receive full amount; otherwise
members will only be reimbursed for their actual and reasonable
claimable expenses.
• Transportation (Economy Airfare) from post to destination
• Ground transportation to/from/to Post/Airport and/or Airport/Destination

109. Home Leave Travel Allowance cont’d
What is not claimable?
• transportation provided by the Canadian Forces or a third party;
• Premium economy, business or first class travel;
• daily tours or cruises;
• meals;
• lodging;
• incidental expenses; (luggage fees, seat selection fees, visas,
travel insurance)

110. Home Leave Travel Allowance cont’d
Emergency Procedures at the Airport
• Member should be in contact with the airline as, once your flight is
booked, your file is now under “Airport Control”
• If airline is unable to assist, then please contact Direct Travel
during business hours 0500-1800MST
(Contact info can be found on ticket)

111. Home Leave Travel Allowance cont’d
• After hours contact Direct Travel 7*24 Rescue Line
Outside North America CALL COLLECT 1-514-855-4263
Within North America CALL 1-888-700-6063
Email d24can@dt.com
PLEASE QUOTE ACCESS CODE S3N0G

112. Home Leave Travel Allowance cont’d
psphlta.ardc@forces.gc.ca 613-617-3292
24/7/365
(after work, weekends and stat holidays replies
only on Emergency matters, please use the RescueLine for all travel
emergencies)
Other
keith.burnage@forces.gc.ca
edward.howe@forces.gc.ca
diana.cao@forces.gc.ca
daniel.morrison@forces.gc.ca

113. Lt(N) Nicole Spivey
Ship’s PA

114. • Daily “sick parade”: Much like you would receive in a walk-in
clinic;
• Urgent care: Staff is trained to provide urgent care such as
suturing, IV therapy, IV antibiotics, etc.;
• Emergent care: Staff is trained in Advanced Cardiac Life
Support, Advanced Trauma Life Support, & Acute Care Team
Training. If a situation outside the skill set of the PA there is a 24
hour line that will connect them to any specialist they require.
Sick Bay

115. • There is a helicopter on board that can fly the injured or sick
sailor to the nearest advance care facility. This could be
ashore or to another ship (such as a US Carrier) that can
provide a higher level of care.
• The senior leadership of the ship takes the crew’s health as
a priority.
• The patient will always travel with a medic and an escort.
EVAC

116. • Every member should have enough medication on board to last
until Jan 2024.
• Members should also bring a supply of their frequently used
Over the Counter (OTC) medications such as Tylenol, Motrin,
and allergy medications, as well as their preferred sea sickness
medication.
• OTC medications can be requested from the Base Pharmacy.
• Meclazine (Bonamine): request through Base Pharmacy (six
month supply). Request will be filled from civilian compounding
pharmacy. Please allow 3 days to fill.
Rx

117. • If you ever feel that your family member is ill or their mental
health has changed please feel free to get in touch with the
MFRC, Base Duty Officer or Padre.
• They will inform me of your concerns and I in turn will see
that your loved one gets the help they need.
Family Support

118. Royal Canadian Chaplain Service
. . . caring for sailors and their families . . .
HMCS Ottawa Deploying Chaplain
Lt(N) Peter Han
Peter.Han2@forces.gc.ca

119. • They may be of assistance by:
– Morale support to the deployed, families and the Chain of
Command
– Assist with referrals for various military and community resources
– Providing short term crisis counseling
– Mentoring Peer Supporters
– Providing Religious Services/Spiritual Care
– Advocates who care for all
What does the Chaplain do?

120. • The chaplain has unfettered access to the CO, XO, and Cox’n.
– This means that the CO, XO, and Cox’n maintain an open door
policy for the chaplain.
– The chaplain does not need to speak with anyone else in the
member’s chain of command in order to speak with the CO, XO,
or Cox’n in order to address concerns.
– The chaplain will, however, attempt to resolve issues at the most
appropriate level within the chain of command.
Chain of Command

121. • Ottawa participates in Sentinel which is a Chaplain led peer
support program functioning in the RCN. 67 OTT personnel
have undergone some basic peer support training.
Sentinel Program

122. • To alert a deployed sailor about a family emergency
• If I have an urgent concern for the wellbeing of a deployed
sailor
• When I have a problem and I don’t know where to turn
• For information or referral to services
• When I need to talk to someone who listens
• For religious counsel, services or prayer
Why would I call a Chaplain?

123. • Regular Business Hours (Monday – Friday)
8:00 a.m. – 4:00 p.m. Phone: 250-363-4106
• After Hours Emergency Duty Chaplain 24/7, 365 days a
year Phone: 250-818-2794
Chaplain Assistance is available . . .

124. Monthly Information sessions with
HMCS Ottawa's Command Team during
the deployment are to be determined.
Information will be shared when dates
are confirmed.
Des séances d'information mensuelles
avec l'équipe de commandement du
NCSM Ottawa pendant le déploiement
doivent être déterminées. Les
informations seront partagées lorsque
les dates seront confirmées.
Additional Questions?
Questions Additionnelle?