Time And Task Management

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A lesson I give to air cadets on promotion to Cadet Corporal. It's always well-recieved by older cadets.

I'll be altering the format quite a bit as I build it into a day-long course for NCO's.

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Time And Task Management

  1. 1. Time & Task Management Sgt D Smith ATC 1
  2. 2. What is time management? 2
  3. 3. 3
  4. 4. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” 3
  5. 5. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” 4
  6. 6. What is task management? 5
  7. 7. 6
  8. 8. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting 6
  9. 9. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting 7
  10. 10. Defining a Task 8
  11. 11. 9
  12. 12. A thing that needs doing. 9
  13. 13. A thing that needs Get more doing. cadets 9
  14. 14. A thing that needs Get more doing. cadets A small thing that needs doing. 9
  15. 15. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools 9
  16. 16. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that needs doing. 9
  17. 17. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school 9
  18. 18. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school A discreet, atomic thing that needs doing. 9
  19. 19. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Call Jo Bloggs at A discreet, atomic Highroft School on thing that needs doing. 01273 123 321 9
  20. 20. Why should a task be this small? 10
  21. 21. 11
  22. 22. You can see your progress, and it’s direction 11
  23. 23. You can see your progress, and it’s direction You’re far more likely to do it 11
  24. 24. Scheduling Tasks 12
  25. 25. 13
  26. 26. Problems? 14
  27. 27. 15
  28. 28. inflexible 15
  29. 29. inflexible depressing 15
  30. 30. inflexible depressing hard to maintain for more than a week 15
  31. 31. What should go in the calendar? 16
  32. 32. Fixed tasks and appointments 17
  33. 33. 18
  34. 34. Using a List 19
  35. 35. Rolling List 20
  36. 36. Rolling List (see board) 20
  37. 37. Advantages? 21
  38. 38. Problems? 22
  39. 39. Project/Context List 23
  40. 40. Project/Context List (see demo) 23
  41. 41. Advantages? 24
  42. 42. Problems? 25
  43. 43. 26
  44. 44. never-ending 26
  45. 45. never-ending it will stress you out 26
  46. 46. Daily Tasks 27
  47. 47. 28
  48. 48. Advantages? 29
  49. 49. 30
  50. 50. When you finish, you’re finished 30
  51. 51. Problems? 31
  52. 52. 32
  53. 53. Very easy to defer 32
  54. 54. Very easy to defer No project management 32
  55. 55. 33
  56. 56. Take away points 33
  57. 57. Take away points Tasks should be atomic 33
  58. 58. Take away points Tasks should be atomic You need a calendar or diary 33
  59. 59. Take away points Tasks should be atomic You need a calendar or diary You need a task list - choose one 33
  60. 60. Thinking Big 34
  61. 61. Project Planning 35
  62. 62. What’s a Project? 36
  63. 63. 37
  64. 64. “Any task with more than one discrete, atomic action” 37
  65. 65. 38
  66. 66. Starting a Project 38
  67. 67. Starting a Project 1 Define and visualize the ideal outcome 38
  68. 68. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 38
  69. 69. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 3 List the task required to do this. 38
  70. 70. 39
  71. 71. Ubiquitous Capture 40
  72. 72. What does this mean? 41
  73. 73. A: Writing everything down! 42
  74. 74. Why ? 43
  75. 75. 44
  76. 76. To stop it floating around in your head! 44
  77. 77. To stop it floating around in your head! Forget stuff 44
  78. 78. To stop it floating around in your head! Forget stuff Stress about forgetting stuff 44
  79. 79. To stop it floating around in your head! Forget stuff Stress about forgetting stuff Piss other people off 44
  80. 80. Tools for capture 45
  81. 81. 46
  82. 82. Notepad 46
  83. 83. Notepad Inbox 46
  84. 84. 47
  85. 85. Take away points 47
  86. 86. Take away points Tasks with many sub- tasks are projects 47
  87. 87. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome 47
  88. 88. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down 47
  89. 89. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down You need a notebook 47
  90. 90. 48
  91. 91. A note on delegation 49
  92. 92. A note on delegation When you delegate, you retain responsibility 49
  93. 93. Can you remember everything you delegated? 50
  94. 94. Keep a “Waiting For” List 51
  95. 95. 52
  96. 96. 53
  97. 97. Take away points 53
  98. 98. Take away points 53
  99. 99. 54
  100. 100. Implementation at Cadets 54
  101. 101. Implementation at Cadets keep a calendar or diary 54
  102. 102. Implementation at Cadets keep a calendar or diary keep a task list 54
  103. 103. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List 54
  104. 104. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture 54
  105. 105. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox 54
  106. 106. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning 54
  107. 107. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning make a short list prior to each parade night 54
  108. 108. 55
  109. 109. make a short list prior to each parade night 55
  110. 110. 56
  111. 111. Implementation at Home 56
  112. 112. Implementation at Home it’s up to you 56
  113. 113. Implementation at Home it’s up to you it’s one of the most useful things I ever did 56
  114. 114. Further Reading 57
  115. 115. 58
  116. 116. Getting Things Done, David Allen 58
  117. 117. Getting Things Done, David Allen Getting Things Done on Wikipedia 58
  118. 118. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net 58
  119. 119. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net How to Become a Straight-A Student: The Unconventional Strategies Real College Students Use to Score High while Studying Less, Cal Newport 58
  120. 120. Any Questions? 59

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