Identify and explain the three major steps for effective file maintenance.
Solution
Effective file maintenance involves tree steps:
Identification
Categorization
Preservation
Files should be clearly identified interms of their special contents, their general type and their
originating program. Contents should be identified by file names that are clearly differentiate
each item. Standard extensions, identify file types or originating programs and should always be
retained in file names
Categorization is the process of meaningfully grouping related files. Electronic folders serve the
same general functions as their paper counterparts. Files are more readily located when grouped
as images, text documents and so on. More specific categorization is often essential in
multimedia development and may have further development of identifying applicationss\'s
overall structure.
Finally, File preservation includes the preparation and storage of backup copies as well as their
distribution to individuals and departments that they need them for future work. Key
considerations include the durability and the accessability of the storage medium ans ensuring
that important files have been stored in more than one location.
Identify and explain the three major steps for effective file mainten.pdf
1. Identify and explain the three major steps for effective file maintenance.
Solution
Effective file maintenance involves tree steps:
Identification
Categorization
Preservation
Files should be clearly identified interms of their special contents, their general type and their
originating program. Contents should be identified by file names that are clearly differentiate
each item. Standard extensions, identify file types or originating programs and should always be
retained in file names
Categorization is the process of meaningfully grouping related files. Electronic folders serve the
same general functions as their paper counterparts. Files are more readily located when grouped
as images, text documents and so on. More specific categorization is often essential in
multimedia development and may have further development of identifying applicationss's
overall structure.
Finally, File preservation includes the preparation and storage of backup copies as well as their
distribution to individuals and departments that they need them for future work. Key
considerations include the durability and the accessability of the storage medium ans ensuring
that important files have been stored in more than one location
