MIS is a need for HR function. This slide helps in guiding HR professionals to prepare relevant MIS

2. SN Dept DIR GM MGR Staff
/Eng
Staff
TR
SUP L/SL TM’s TMs
TR
Drive
rs
Total AP CLS Total
01 Prodn 2 1 1 0 0 9 31 191 3 0 238 41 20 299
02 Maint 0 0 0 0 0 2 2 8 0 0 12 0 0 12
03 PES 0 0 1 2 0 0 0 0 0 0 03 0 0 03
04 QC 0 2 2 10 0 0 3 37 0 0 54 9 10 73
05 PC 0 0 2 6 0 3 2 26 o 0 39 0 48 87
06 Finance 1 1 5 7 2 0 0 0 0 0 16 0 0 16
07 Pur 0 1 1 5 1 0 0 0 0 0 08 0 0 08
08 PED 0 2 4 15 0 0 0 0 0 0 21 0 0 21
09 HR & A 0 1 2 5 0 0 0 3 0 0 11 0 0 11
10 MD’s
Off
1 0 0 0 0 0 0 0 0 2 03 0 0 3
TOTAL 4 8 18 50 3 14 38 265 3 2 405 50 78 533
HR &A
(contract)
HK Sec Cant Driv
er
STP
17 20 15 6 3 61 61
Murugesh Sewing, Lokesh Sewing, Ayanna Trim, 405 50 139 594
MANPOWER-31/05/2007

3. Separation
Addition
ADDITION & SEPARATION
SL No Name Design Dept DOL Reasons
01 Krishna Prasad Manager Maint 19/05/2007 Better
Prospectus
SL No Name Design Dept DOJ
01 Vasuki B R Engineer PED 02/05/2007
02 Pradeep N V Engineer PED 07/05/2007
03 Ravindra B M Engineer PED 07/05/2007
04 Manjunath H Trainee Finance (Systems) 18/05/2007

4. Sl
No
Replacement /New Dept No of
Vacancy
Planned
Filled
against
Plan
Balance Remarks
01 Production Manager
( New)
PRD 02 One One Letter issued not
reported
02 Trainee Engineers
( New Position)
PEDD 03 two one Joined on 11/06/2007
03 Engineer
( Replacement)
QC 01 Nil Nil Letter issued not
reported
04 Magt Trainee-
(Company
Secretary)
Fin 01 One Nil Joined on 13/06/2007
05 Fresh Engineers PED 01 Nil Nil Selected waiting for the
Result
06 Manager ( Maint) Maint 01 Nil One Interviews are in
Progress
07 Trainee
Engineer
All Dept 05 Nil 05 Selected Likely to join
in July
RECRUITMENT STATUS

5. 90
89 89
90
87
85
86
92
89
91 91
90
93
85
91
87
94 94 94
91
92
89 89
91
95
90
70
90
2 3 4 5 7 8 9 10 11 12 14 16 17 18 19 21 22 23 24 25 26 28 29 30 31 Avg
Target
TMs
Target: 90%
ATTENDANCE- TMs
Unplanned Leave gone up Due
to 8 TMs Marriages & Continues
Holiday
PU: Krishnappa whole month Absents due to Road accident
Rangegowda 11 days Absents due to typhoid
Trim: Rajendra 12 days Absents Fiver.
QC: Manjappa Absents for 12 days
Ramappa absents for 12 days
(92 days leave sanctioned )

6. 92
90
94
92
93
92
93 93
89 89
92
90
94
89
93 93
89
96
94
93
96
93
96 96
100
99
94
85
105
2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 Avg
Target
L/SL
Target: 90%
ATTENDANCE- L/SL

7. 80
92
93
90
97
99
100
99 99
98
96 96
98
99 99
98
99
100
99
98 98 98
100
99 99 99
95
70
90
2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 Avg
Target
App
Target: 90%
ATTENDANCE- APP
Continuou
s Holiday

8. 91
99
100
88
99
97 97
99
98
99
94
97
99
98
97
98
99 99
97 97
98
99
98 98
99 99 99
70
80
90
100
110
2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 Avg
Target
CLs
Target: 90%
ATTENDANCE OF CLs
Additional CLs Given for Absenteeism App.2 to 3Cls
Few of CLs
absents for
New College
admission

9. 83
89
91
94
93
98
99 99 99 99
98
99
98
99 99
98
99 99 99 99
98
97
99
98
99 99 99
80
100
120
2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 Avg
Target
TM/L/SL/APP
Target: 90%
ATTENDANCE- DIRECT (L/SL/TMs/APP/CLs)
Continuou
s Holiday
Additional CLs Given for Absents in the sections

10. 91
99 99
85
99
97 97
99
98
99
94
97
99
98
99
97
99
98
99
98
99 99
98
99 99
98
99
70
90
110
2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 Avg
Target
CLs
Target: 90%
ATTENDANCE- IN DIRECT (L/SL/TMs/APP/CLs)
Additional CLs Given for Absenteeism
Few of CLs
absents for
New College
admission

11. ATTENDANCE- DEPT/SECTION WISE
83
92 92 93 91 90
103
99
95
97
92
95
92
122
96
91
96
0
20
40
60
80
100
120
140
PU Adj Seat Cutting Sewing Trim Des L carry QC-
EOL
Avg-
Direct
Maint R
Stores
S Parts Kaizen QC
Indir
QC Spl Avg-
Indir
Actual
Target
(L/SL/TMs/APP/CLs)
Direct Indirect
Unplanned Leave
gone up Due to 5
TMs One SL Marriages
& Continues Holiday
5 TMs & 1 SL Marriages
Trim -1
Maint-1
Adj-1
Sewing-2
Seat- 1
Additional & Replacement CLs Given for Absenteeism

12. MONTH WISE TMs ATTENDANCE
89
90 90
90
75
80
85
90
95
100
A
p
r
i
l
.
0
7
M
a
y
.
0
7
J
u
n
e
.
0
7
J
u
l
y
.
0
7
A
u
g
.
0
7
S
e
p
t
.
0
7
O
c
t
.
0
7
N
o
v
.
0
7
D
e
c
.
0
7
J
a
n
.
8
7
F
e
b
.
0
8
M
a
r
c
h
.
0
8
Target
Actual

13. 2574
413
0
500
1000
1500
2000
2500
3000
April.07 May June July Aug Sept Oct Nov Dec Jan.08 Feb.08 March.08
Overtime
Over Time-(TMs, Cls & App)
OT Approval received up to June-07
Director of Factories has orally advised to avoid OT except Maint.

14. 179
83
83
68
413
0
50
100
150
200
250
300
350
400
450
Prodn QC PC Maint Total
(0.71. hrs PE)
(1.5 hrs PE)
(1.12 hrs PE)
(8.50 hrs PE)
Rework
Stock buildup
Frame stock Build up
Auto Cutting
Inspection
DEPARTMENT WISE OVERTIME
Part
Arrangement
(1.05hrs PE)
Preventive
Maintenance
Break down
Maintenance

15. 34312
45806
25000
30000
35000
40000
45000
50000
55000
60000
65000
April.07 May June July August Sept Oct Nov Dec Jan.08 Feb March
Monthly Exp
Budget
Annual Budget: Rs. 7,26,000
Monthly Budget: 60,500
COMMUNICATION- LAND LINE
15 lines are not working
Disturbance in the lines
last 2 months

16. 59661
45592
30000
35000
40000
45000
50000
55000
60000
65000
April May June July August Sept Oct Nov Dec Jan Feb March
Monthly
Exp
Budget
Annual Budget: Rs. 6,93,000
Monthly Budget: Rs. 57,750
COMMUNICATION- MOBILE

17. MONTHLY MOBILE EXPENDITURE V/s BUDGET
10000
9266
9583
2204
9333
8044
6584
3324
6250
3166
6000
9974
5000
2407
3000
5083
2000 2124
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
FIN PUR PED PEED PRD PCD HR QC MD
Budget
Actuals

18. 331664
353441
290000
320000
350000
380000
410000
April May June July August Sept Oct Nov Dec Jan Feb March
Budget
Monthly Exp
Monthly Budget: 4,16,666
Annual Budget: 50,00,000
CANTEEN EXP (Mgt CONT)
23 days worked
541.17 Per emp
Canteen: 279481
Guest: 4493
Snacks: 34780
Pantry: 12910
Un plan leave %
is high
26 days worked
505.15 Per emp
Canteen: 300062
Guest: 5139
Snacks: 41926
Pentry: 8410
Un plan leave %
is high

19. Monthly Budget Rs. 14,00,000
Annual Budget: 1,68,00,000
COMMUTATION-REGULAR & OT
1. More budget provision
made.
2. Planning to have 2nd set
of of Buses
943535
845605
25243
165729
968778
1011334
20000
220000
420000
620000
820000
1020000
1220000
April.07 May June July August Sept Oct Nov Dec Jan.08 Feb March.08
Regular
OT
Total
Budget

20. SL No Date Subjects No of
Participan
ts
% of
participation
Total Hrs EX. Internal
01 19th &
26th
May-07
• Productivity.
• Quality.
• Discipline
235 89% 1880 External
TRAINING
TMs Training

21. 8 8
7.09
6
8
10
M
a
y
J
u
n
e
J
u
l
y
A
u
g
u
s
t
S
p
e
t
O
c
t
N
o
v
D
e
c
J
a
n
F
e
b
.
0
7
M
a
r
c
h
.
0
7
TM Target
TMs
TM-0.88
man days
per person
Total Man hours
TM-1880
Staff-2875(103)
Training Target 2008
Employees Plan Actual
Team
Members
8 Hour /PA 56.92hrs
Staff/Eng/
Supervisors
16 hours /PA 27.91hrs
TRAINING

22. N Name of employee E.No dept
warning letter issued for unauthorised absence.
Name of employee E.No dept
-Domestic enquiry completed - 2nd S C Notice sent.
Name of employee E.No dept
-Domestic Enquiry competed on 11/05/2007 – 15 days
suspended as a punishment.
Name of employee E.No dept
- Suspended for 4 days for Absence.
- Name of employee E.No dept
-Warning letter issued for unauthorized absence.
DISCIPLINARY ACTION

23. Details Total Married %
Total Employees 401 280 69.82%
Managers 26 25 96.15%
Staff 107 85 79.43%
TMs 268 170 63.43%
4. Directors are not included
MARRIAGE
Marriage – May -07
1. Name Of Employee who married

24. UNION MEETING
Sl
No
Issues Action Taken Remarks
01 Providing Good Drinking
water
RO Plat installation is under
progress
02 Mosquito in shop floor Mosquito spay being done
twice a week
03 Better liquid Soap for
cleaning – PU line and Maint
Sample received decision
yet to taken
CTZ will examine the
sample and revert
04 Demand for Milk No Toyota company is
providing X Informed TBI can not
provide
05 Providing Eggs TKM is giving Eggs instead
of Ice cream X Informed TBI can not
provide
06 Spl Leave in case of
Industrial accidents
Draft policy ready Will be discussed
with Director
07 Mutual Shift Change –
Decision at Supervisor Level
Obhayashi san to discuss
with director and revert
This will help to
reduce Absenteeism
08 Personal safety protection
equipment
Purchase called supplier
and discussed
To get good quality
09 Providing Mesh for window of
Canteen
Completed To reduce insects in
canteen

25. Mr. Veerbadhraiah Team Member, working
in Stores died on 10-06-2007.
On 14-06-2007 one of our Team Member
( Srinivas –QC Dept) has been held by the
Police alleging cheating.
OTHER INFORMATION – TBI

26. 1. Company Name
Company name Union election completed on 3rd June-07
2. Company Name
3. Company Name
On 2nd June TT was hit a speeding bus . 12 Girls injured .
One still in ICU. 6 reported for duty . 5 under treatment.
OTHER INFORMATION – GROUP COMPANIES