Sustainability Slides

1. 1
Sustainability
November 16, 2011
2:45 – 3:45
Joyce Popp, ID
Ken Nelmes, NV
Rod Packard, WI

2. 2
Sustainability: Idaho
Setting
Vision
• Clear, concise and results oriented
• Don’t just build a system to collect data
• Provide data to stakeholders to affect change
• Tie the money to the data
Program Support
• Superintendent of Public Instruction & Governor
Financial
• $2.1M from the State
• $5.9M from 2009 ARRA Grant

3. 3
Sustainability: Idaho
Strategy
Build versus Buy
• Maintenance Costs Minimized
• Invested in appropriate hardware/software
• Invested in appropriate personnel
• Invested in relationships
Engage State & Federal Program Teams
• Consolidation
• Buy-in & monetary support

4. 4
Sustainability: Nevada
Sustainability: the capacity to endure
Organizational Sustainability
• Value to Users
• Human Resources
• Knowledge
Technical Sustainability
• SLDS Quality/Credibility
• Continuity of Operations
• Adaptability
Financial Sustainability
• Stakeholder’s Perception of Value
• Planning – synchronization with Bi-annual cycle

5. 5
Sustainability: Nevada
Challenges
Relationships/Power
• Distribution of students
• Clark County School District has 70%; Washoe County School District has 15%;
Sixteen remaining districts have 15%; Smallest district has .015%
• Coopetition (Competitive Cooperation)
• Transform relationship from contentious to collaborative ( From ‘No’ to ‘Yes if …’)
• Responsiveness to requests increases workload but improves communications
• Technology model is changing from duplicative to complementary (Current SY vs.
Multi-SY)
Nevada Dept of Education (NDE) IT Funding
• About 50% of NDE IT’s funding comes from non-state sources
• Legacy of a $26.5M state-funded LDS project that has achieved partial success
• Austere budget/fiscal environment

6. 6
Sustainability: Wisconsin
Background
• Wisconsin Department of Public Instruction – K12 and public libraries
• Superintendent is non-partisan and independently elected
• Wisconsin has received 3 LDS Grants – 2006, 2009 and 2009 ARRA 
• LDS funding has resulted in a number of new solutions and system upgrades
• So it can be difficult to speak to the sustainability of the LDS since it’s not a
“single” thing
• 10 of the essential elements and 6 state actions identified by DQC
• Create stable sustained support!
Sustainability – funding, cost and technical skills
• How are we going to manage the costs and what revenue streams will exist
after the federal dollars run out?
• Do we have the technical expertise to maintain the systems we own?
• Both expertise and capacity

7. 7
Sustainability: Wisconsin
Manage the Cost
• Rationalize technology – don’t build an LDS island if you can avoid it
• Standardize and eliminate duplicate – 2 application server technologies down to
one
• Cancel maintenance of technologies you don’t use – Check the PO
• Eliminate support agreements
• Leverage LDS investment across all IT – one security solution
• The maintenance and support of the technology is an agency thing – Not an LDS
thing
• So what - $110k / year savings
Revenue Stream
• No dedicated Wisconsin funding stream - YET!
• Systems that benefit the entire agency have costs allocated to a number of
program areas
• Program positions converted to IT positions
• Fee for services?

8. Technical Skills – expertise and capacity
• Sufficient expertise - Yes
• Sufficient capacity?
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Sustainability: Wisconsin

9. Contact Info:
Joyce Popp, 208-332-6970, jpopp@sde.idaho.gov
Ken Nelmes, 775-687-9154, knelmes@doe.nv.gov
Rod Packard, 608-266-7049, Rodney.Packard@dpi.wi.gov
Resources:
• State Support Team webinar on Sustainability:
http://nces.ed.gov/Programs/SLDS/ppt/Alt_Sources_Funding.ppt
• State Support Team Best Practices Brief on Sustainability:
http://nces.ed.gov/Programs/SLDS/pdf/best_practices2b.pdf
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Sustainability: Contact Info and Resources