1. SHEILA GARCIA
2615 Sedgwick Avenue  Bronx, NY 10468  (917) 860-1963  twogarcias@att.net
PROFESSIONAL EXPERIENCE
SCHRODER INVESTMENT MANAGEMENT, NA 01/2016 – Present
A leading global investment management firm that provides services to high net worth individuals, banking institutions, pension and profit sharing plans, charitable
organizations, state/municipal government entities, insurance companies, foreign entitiesand other investment advisers.
Executive Assistant, New York, NY
Report to Head of Distribution, North America and Head of Product Development
 Input and monitor invoice submissions in Basware; follow up withapprovers, vendors and other internal parties as necessary to ensure timely payments
 Provide world classcustomer service experiences to both internal and external constituents
 Coordinate logistics including travel strategy, events, meeting prep and presentation materials; schedule and coordinate meetings and executive events; reserve meeting
space, ensure the appropriate equipment/materials are available
 Work on teamprojects and assist in the development and improvement of internal procedures
 Partner withsenior managers and/or other team members to drive projects related to specific department goals and assist withad hoc requests
 Manage an active calendar of appointments, screening calls, preparing letters and other documents, including many itemsthat are confidential in nature
 Compose, draft, proof, edit and finalize correspondence including emails and other documents
 Handle planning logistics for domestic and international trips using the contracted travel agency including flights, hotel and ground transportation; provide detailed
itineraries, agendas, directions and backup materials
 Prepare and submit expense reports in a timely manner ensuring accuracyand accordance with firm policy
 Liaise with executive’s family to assist in the coordination and tracking of personal travel arrangements
 Foster client relationships by acting as a crucial liaison between clientsand our internal departments
 Communicate on behalf of the Head of Distribution with Board members, service partners staff and others on a broad range of topics and initiatives
 Work closely with the North American CEO’s assistant at all times and provide back up support in her absence
 Finalize agreements, coordinating signatures and distribution of agreements to clients and internal departments
 Maintain electronic network files of all Lobbyist Expenditure Reports
 Provide high level of discretion when handling confidential information
MCKINSEY & COMPANY 06/2007 – 12/2015
The most prestigious, worldwide management consulting firm that conducts qualitative and quantitative analysis in order to evaluate itsclients’ management decisions across
public and private sectors.
Senior Executive Assistant/Travel Buyer, Miami, FL
Reported to Chief Procurement Officerand Directorof Global Travel Procurement
 Supported internal clients with day to day ad-hoc travel sourcing requests (i.e. project hotel sourcing, travel reporting, etc.)
 Troubleshoot and resolved many Global Travel Services operational and purchasing issues
 Oversaw national employee fitness program, negotiating contracts, reviewing enrollment verifications/approvals and Accounts Payable processing
 Created and approved purchase orders/payment requests, streamlining information flow betweenlocal offices and travel-related vendors
 Scanned, filed, distributed and executedRFPs, NDAs, travel contracts, corporate apartment lease agreements and addendums
 Lead and supported selected strategic sourcing projects to ensure that KPIs and SLAs are met
 Answered and screened high volume of incoming phone callsregarding travel related inquiries
 Scheduled all supplier visits as well as internal/departmental and external teleconference/HDVC (video conference) meetings
 Maintained and updated weekly Global Preferred Hotel Program spreadsheet aswell as the GTS and Procurement VTRs
Executive Assistant to CPO/Procurement Administrator, New York, NY
 Prepared/edited correspondence on the CPO’s behalf
 Coordinated domestic as well as international personal and business travel itineraries withcomplex itineraries for C-Level and Senior Level Executives
 Processed/reconciled T&E expenses and invoices for the Chief Procurement Officer
 Scheduled various personal appointments on a recurring basis
 Answered and screened high volume of incoming phone calls
 Sourced and ordered stationery and office equipment
 Planned, organized and managed small office events

2. BLACKROCK FINANCIAL MANAGEMENT, INC. 07/2005 - 06/2007
The world's largest asset manager which provides advisory services to its clients that include corporations, investment companies, mutual funds, other pooled investment
vehicles, and quasi-governmental agenciesamong others.
Administrative Assistant to Managing Director, New York, NY
 Prepared individual monthly expense reports and quarterly departmental financial reports
 Provided various levelsof Management and Executives with clerical support that included, but was not limited to, filing, handling correspondence and screening phone
calls
 Coordinated all aspects of Executives’ domestic and international travel
 Organized department training sessions, conferences, meetings and other events
SKADDEN, ARPS, SLATE, MEAGHER & FLOM, LLP 11/2000 - 07/2005
One of the top four international law firms that provides legal services to corporate, industrial and financial entities, from offices throughout North America and around the
world.
Overnight Receptionist
 Operated company switchboard and directory, transferring calls aswell asscreening and directing caller inquiries
 Scheduled off-hour conference rooms and catering requests for meetings and other company events
 Assisted with administrative details for projects and cases coordinating with Legal Assistants, Partners and other executives or departments asneeded in order to
maximize impact and promote success
 Assisted with creating and logging travel arrangements
ELECTRONIC SYSTEMS ASSOCIATES 03/2000 - 11/2000
American engineering consulting company that provides guidance on home and transit safety and is a subsidiary of the global consulting, engineering and commissioning firm for the
built environment, Syska Hennessy.
Receptionist/Office Assistant (Temp), New York, NY
 Organized and scheduled daily office events, activitiesand meetings
 Answered high volume of incoming phone calls, ensuring they were redirected accordingly
 Managed all office tasks including facility maintenance, placing and tracking supply orders and maintaining office equipment
 Maintained the conference room schedule, oversaw vendor contacts and performed general office tasks as needed
WALT DISNEY IMAGINEERING 11/1999 - 03/2000
The development segment of the Walt Disney company responsible for designing and building Disney theme parks and other entertainment venues.
Administrative Assistant to Vice President (Temp), New York, NY
 Designed and integrated file storage system
 Organized and updated Accounts Payable/Receivable documents
 Coordinated Vice President's calls, meetings and travel itineraries
SCHLESINGER ASSOCIATES 03/1998 - 10/1999
A marketing data collection company that offers a broad range of research services and provides outstanding recruitment and project management services for any qualitative or
quantitative methodology, worldwide.
Marketing Research Associate (PT), New York, NY
 Replied to information requests from clients, consultants and respondents
 Greeted and assisted clients and respondents with client reviews and due diligence requests
 Provided customer service to focus group leads and research teams
EDUCATION
Bachelor of Arts, Financial Economics, The City College of New York, CUNY
 December 2016 (walked in 2004)
SKILLS
MS Office Suite ▪ Lotus Notes ▪ Adobe Acrobat ▪ Quicken ▪ Concur ▪ Ariba ▪ Axiom ▪ GetThere ▪ Extensity ▪ Metridea ▪ Nomadesk ▪ Basware ▪ ImageNow ▪ Lanyon ▪
Salesforce ▪ Oracle ▪ Fluent in Spanish and Portuguese ▪ Ability to communicate clearly and concisely across all levels ▪ Can work independently and as a team player ▪
Eagerness and interest to learn and evolve quickly along with a general comfort to learn and use new software tools ▪