This document discusses open data and the process of archiving, documenting, quality checking, integrating, publishing, and redistributing data. It describes how data is archived at the Marine Data Archive and documented with metadata. Quality control ensures data is correctly interpreted and usable. Data is integrated and published through the Integrated Marine Information System with discovery metadata. A data policy advocates open data exchange and making data publicly available while recognizing the original source. The main challenges are convincing scientists to openly share data and having no mandates for participation.

1. Open Data: how we cope with them…
“OPEN ACCESS TO EXCELLENCE IN RESEARCH”
May 13, 2014
Jan Haspeslagh
Librarian
Heike Lust
Information manager

4. Overview
The process
• Archiving
• Documenting
• QC & Integration
• Publishing
• Redistribition
The data policy

5. Archiving
Documenting
QC
Publishing
Integration
The process

6. Archiving http://mda.vliz.be

7. Archiving
Documenting
Metadata discovery:
• Responsibles
• Access rights
• Parameters
• Coverage: time, geography,
taxonomy, …
• Relations to other datasets
• Publications
Goal:
Maximum searchability
and retrieval

8. Archiving
Documenting
Technical:
• Storage software
• Checksum & size
• ‘Material & methods’
• Hierarchy
• Units
• Formula’s, calculations
• …
Goal:
Correct interpretation &
future usability

9. Archiving
Documenting

10. Archiving
Documenting
QC
Integration
QC: all elements available for correct reading, use and
analysis of data?
Integration: Combining data from different sources and
providing users with a unified view of these data

11. Publishing
Integrated Marine Information SystemIMIS
→ Module Datasets: ISO 19115 discovery metadata
→ Module Literature: ISBD & ASFIS metadata standards

12. Marine Date Archive - MDA
&
Open Marine Archive - OMA
•Permanent archive for data and publications
•Fully documented
•Easy online archival & information tool

13. Publishing
→ Module Datasets
Crossreferenced!
→ Module Literature
Redistribution
Open Marine Archive
&
Open Data

16. Archived original dataset
Integrated datasets
publication

17. In development: DOI & Data Citation
data citation & DOI linking will be made possible:
Different versions of a dataset each having their own citation (according to Data Cite) & DOI link.
DOI is referring to different versions of the data on the MDA.
citation
DOI link to the
MDA-
data version
Citation and link to
other (older)
versions
of the data

18. DOI & relation with IMIS & MDA
MDA-
download
IMIS
(citation)
DOI

19. Integration of datasets
into biodiversity database

21. (Elements of) published
dataset linked to other
end-user products

22. Data policy at VLIZ http://www.vliz.be/en/data-policy
•based on IOC oceanographic data exchange policy
•VLIZ advocates free data exchange
•open metadata
•data whose primary source is VLIZ are always made
publicly available
•customised data policy in consultation with the data
owner
•Recognition of the data source is always needed
Main challenges:
•Convincing scientists to openly share their data
•No mandates, all is voluntary!

23. jan.haspeslagh@vliz.be
heike.lust@vliz.be