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Introduction to RDM and Data
Management Planning
Sarah Jones
DCC, University of Glasgow
sarah.jones@glasgow.ac.uk
Twitter:...
RESEARCH DATA MANAGEMENT
All manner of things that researchers
produce in the course of their work
What is research data?
Research data are collected, observed or created, for
the purposes of analysis to produce and validate
original research r...
“the active management and
appraisal of data over the
lifecycle of scholarly and
scientific interest”
Data management is p...
What is involved in RDM?
- Data Management Planning (DMPs)
- Creating data
- Documenting data
- Storing data
- Sharing dat...
Why manage research data?
- so data can be found and understand when needed
- to make sure research projects can be comple...
Good data management is about
making informed decisions
5 key points to share...
1. Research funders expect DMPs
www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies
2. Researchers should seek consent for
data sharing & preservation too
If not, data centres won’t be able to accept the da...
3. Some formats are better for the long-term
Type Recommended Avoid for data sharing
Tabular data CSV, TSV, SPSS portable ...
CCimagebymomboleumonFlickr
4. One copy = risk of data loss
5. Researchers should know their options
Encourage researchers to find out what support is available
– Speak to the librar...
DATA MANAGEMENT PLANNING
What is a DMP?
A short plan written by researchers that outlines
• what data they will create and how
• how they will mana...
Why develop a DMP?
DMPs are often submitted with grant applications, but
are useful whenever you are creating data to:
• M...
What do research funders want?
• A brief plan submitted in grant applications
• 1-3 sides of A4 as attachment or a section...
Five common themes
1. Description of data to be collected / created
(i.e. content, type, format, volume...)
2. Standards /...
Tips on writing DMPs
• Keep it simple, short and specific
• Seek advice - consult and collaborate
• Base plans on availabl...
A useful framework to get started
Think about why the
questions are being
asked
Look at examples to
get an idea of what
to...
Example plans
• Technical plan submitted to AHRC by Bristol Uni
http://data.bris.ac.uk/files/2013/02/data.bris-AHRC-Techni...
Help from the DCC
https://dmponline.dcc.ac.uk
www.dcc.ac.uk/resources/
how-guides/develop-data-plan
A web-based tool to he...
How does DMPonline work?
Create a plan
based on
relevant
funder /
institutional
templates...
...and then
answer the
questi...
Institutions can customise DMPonline
Select / write
desired questions
Add your logo, colours, URL…
Profile local support v...
Thanks – any questions?
DCC guidance, tools and case studies:
www.dcc.ac.uk/resources
Follow us on twitter:
@digitalcurati...
How to support researchers with DMPs?
What role do (or should) you play?
- Raising awareness of requirements?
- Providing ...
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RDM and DMP intro

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An introduction to Research Data Management and Data Management Planning for research managers and administrators. The presentation was given at the Open University on 18th July 2013.

Published in: Technology, Education
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RDM and DMP intro

  1. 1. Introduction to RDM and Data Management Planning Sarah Jones DCC, University of Glasgow sarah.jones@glasgow.ac.uk Twitter: sjDCC
  2. 2. RESEARCH DATA MANAGEMENT
  3. 3. All manner of things that researchers produce in the course of their work What is research data?
  4. 4. Research data are collected, observed or created, for the purposes of analysis to produce and validate original research results Both analogue and digital materials are 'data' Digital data can be: created in a digital form ("born digital") converted to a digital form (digitised) Defining research data
  5. 5. “the active management and appraisal of data over the lifecycle of scholarly and scientific interest” Data management is part of good research practice What is Research Data Management? Create Document Use Store Share Preserve
  6. 6. What is involved in RDM? - Data Management Planning (DMPs) - Creating data - Documenting data - Storing data - Sharing data - Preserving data
  7. 7. Why manage research data? - so data can be found and understand when needed - to make sure research projects can be completed! - to avoid unnecessary duplication - to validate results if required - so research is visible and has impact - to get credit when others cite the research
  8. 8. Good data management is about making informed decisions
  9. 9. 5 key points to share...
  10. 10. 1. Research funders expect DMPs www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies
  11. 11. 2. Researchers should seek consent for data sharing & preservation too If not, data centres won’t be able to accept the data – regardless of any conditions on the original grant.
  12. 12. 3. Some formats are better for the long-term Type Recommended Avoid for data sharing Tabular data CSV, TSV, SPSS portable Excel Text Plain text, HTML, RTF PDF/A only if layout matters Word Media Container: MP4, Ogg Codec: Theora, Dirac, FLAC Quicktime H264 Images TIFF, JPEG2000, PNG GIF, JPG Structured data XML, RDF RDBMS Data centres may have preferred formats for deposit. If researchers plan to deposit in data centres they should check their expectations at the start of the research process. Further examples: http://www.data-archive.ac.uk/create-manage/format/formats-table
  13. 13. CCimagebymomboleumonFlickr 4. One copy = risk of data loss
  14. 14. 5. Researchers should know their options Encourage researchers to find out what support is available – Speak to the library & local IT support – Check out what facilities are available in the department – See what others in their discipline are doing – Find out what their funder expects and offers – Check out external data centres - http://databib.org Managing and sharing data guide by the UKDA www.data-archive.ac.uk/media/2894/managingsharing.pdf
  15. 15. DATA MANAGEMENT PLANNING
  16. 16. What is a DMP? A short plan written by researchers that outlines • what data they will create and how • how they will manage it (storage, back-up, access…) • plans for data sharing and preservation
  17. 17. Why develop a DMP? DMPs are often submitted with grant applications, but are useful whenever you are creating data to: • Make informed decisions to anticipate and avoid problems • Avoid duplication, data loss and security breaches • Develop procedures early on for consistency • Ensure data are accurate, complete, reliable and secure • Save time and effort – make your life easier!
  18. 18. What do research funders want? • A brief plan submitted in grant applications • 1-3 sides of A4 as attachment or a section in Je-S form • Typically a prose statement covering suggested themes • An outline of data management and sharing plans, justifying decisions and any limitations
  19. 19. Five common themes 1. Description of data to be collected / created (i.e. content, type, format, volume...) 2. Standards / methodologies for data collection & management 3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality) 4. Plans for data sharing and access (i.e. how, when, to whom) 5. Strategy for long-term preservation www.dcc.ac.uk/resources/data-management-plans/checklist
  20. 20. Tips on writing DMPs • Keep it simple, short and specific • Seek advice - consult and collaborate • Base plans on available skills and support • Make sure implementation is feasible • Justify any resources or restrictions needed
  21. 21. A useful framework to get started Think about why the questions are being asked Look at examples to get an idea of what to include www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.html
  22. 22. Example plans • Technical plan submitted to AHRC by Bristol Uni http://data.bris.ac.uk/files/2013/02/data.bris-AHRC-Technical-Plan-v21.pdf • Rural Economy & Land Use (RELU) programme examples http://relu.data-archive.ac.uk/data-sharing/planning/examples • UCSD example DMPs (20+ scientific plans for NSF) http://rci.ucsd.edu/dmp/examples.html • My DMP – a satire (what not to write!) http://ivory.idyll.org/blog/data-management.html
  23. 23. Help from the DCC https://dmponline.dcc.ac.uk www.dcc.ac.uk/resources/ how-guides/develop-data-plan A web-based tool to help researchers write data management plans, based on the DCC Checklist for a DMP
  24. 24. How does DMPonline work? Create a plan based on relevant funder / institutional templates... ...and then answer the questions using the tailored guidance provided
  25. 25. Institutions can customise DMPonline Select / write desired questions Add your logo, colours, URL… Profile local support via custom guidance and boilerplate text
  26. 26. Thanks – any questions? DCC guidance, tools and case studies: www.dcc.ac.uk/resources Follow us on twitter: @digitalcuration and #ukdcc
  27. 27. How to support researchers with DMPs? What role do (or should) you play? - Raising awareness of requirements? - Providing basic advice? - Pointing researchers to relevant services? - Helping to write plans and cost in RDM support? What do you need to support researchers? - Guidance on the intranet / FAQs? - Training (more than today?) - More time/resource?

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