1. Position Description
Name:
Title: National Distribution Manager
Responsible To: Refer to organization chart.
Objectives: 1. To oversee the management of the company Distribution Operations.
2. The timely scheduling of all product deliveries in the most cost
effective, efficient manner.
Hours of Duty: As per letter of employment as a salaried staff member.
Duties and Responsibilities:
The Fleet Operations Manager responsibilities include, but are not limited to the following: -
1) The management of the full range of vehicular or transport equipment at Nylex including all
Trucks, Trailers, Fork Lifts, Utilities and Cars
2) Obtaining the necessary permits (and / or any other state requirements) and necessary
OH&S (or other) information which may be required eg. directories / maps etc.
3) Oversee the purchasing (and other requirements) of various equipment, including trucks,
trailers, spare parts, tyres, driver uniforms, transport equipment (eg. ropes tie down straps
and ratchets etc.) and other consumables for transport use.
4) Liase with the appropriate personnel in relation to Credit and Fuel cards for both the
procurement of new cards and use of existing cards. Nylex’s profitability and
competitiveness.
5) To comply with Nylex documentation procedures for transportation and ensure the
compliance by various drivers / contractors with this process
6) Co-ordinate the maintenance of, responding to problems relating to, and the general
appearance / cleanliness of our complete fleet of vehicles. Setting guidelines and
maintaining up to date information regarding this, and keeping the Operations Manager
informed as required.
7) Oversee the manufacture of truck trays and trailers with either third party manufacturers and
or internal maintenance staff.
8) Maintain a register of Vehicle incidents involving damage to company or third party
property. Manage claims from third parties, liaising with insurance company / drivers /
management and third parties, to identify causes, apportion responsibility and rectify
damage caused to company or third party property.
9) Record and maintain from the available records, information of a statistical nature in
appropriate formats relevant to the running of the fleet.
10) Lead and chair monthly transport staff meetings and any other extraordinary transport staff
meetings.
11) Attend meetings and prepare KPI reports as required.
12) Work in a safe and efficient manner at all times.
13) Oversee and maintain safe working conditions throughout the transport operations area
including regular review of driver log book hours
14) Continuously improve transport work methods and operations and make recommendations
on equipment renewal.
15) Optimise labour requirements to achieve transport objectives, including the training, hiring
and firing of staff as required under proven commercial / NWS guide lines
16) Perform regular performance reviews of all direct reports, including drivers.
17) Manage contract drivers including training, performance review, document control and
invoicing/pay rates.
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2. Position Description
Authority To: -
1) Ensure the security of the company's premises, property or equipment at all times.
2) Identify, segregate and resolve non-conforming (manufactured) products.
3) Hire, reprimand and dismiss staff within the transport area in line with any award or
regulatory conditions in force at the time.
4) Authorize overtime for transport staff.
5) Report on all functions relating to transportation to the Operations Manager.
Quality System Responsibilities:
1) To understand and comply with the Quality System relevant to this position.
2) To provide recommendations / suggestions for improvements through the Opportunity for
Improvement process.
3) To identify and to act upon reports of Non-conformances and to ensure the correct
implementation and documentation of any process or procedure.
4) To control and verify the implementation of solutions or improvements within the
Transportation area affecting the product, process or procedure.
5) To work with management and all staff in the implementation of the Quality System.
Relationships:
1) To work at the direction of the Operations Manager.
2) To manage the Despatch Department and ensure co-operation with Sales and Customer Service
Departments.
3) Provide a leadership role for the drivers
4) To encourage and maintain the spirit of teamwork and co-operation within all the various
departments which have your involvement at Nylex.
5) To conduct yourself according to the Nylex "Code of Conduct", and maintain the confidentiality
of the company at all times.
Safety:
To comply with the OH&S Act 2004.
Environment:
To comply with AS/NZS 14001:2004 Environment Management System
Qualifications / Skills:
Essential:
1) Appropriate qualifications / experience or training in fleet operations
management.
2) Word processing / spreadsheet / database skills and computer literate.
3) Fluent in the SAP ERP platform environment
4) High level of literacy and numeric skills.
5) High level of communication skills.
6) Demonstrated ability in staff supervision.
7) Ability to organize and prioritize maintenance requirements.
8) A commitment to customer service, safety and quality.
Desirable:
1) Advanced word processing / spreadsheet / database, (incl. Graphs), skills.
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3. Position Description
2) Experience in Windows and MS Office.
3) Experience in working with sensitive and confidential information.
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4. Position Description
Means of Assessment:
1) By position review at regular intervals. 3 / 6 / 12 months initially then annually as a
maximum.
2) By skills review and training upgrades.
3) By management review.
Authorised by (GM) Date.
Employee Signature Date.
Extra Duties Allocated: - Confirmed by Employee: Date:
Our current management commitments are as follows: -
 26 x Trucks
 25 x Trailers
 13 x Fork-lifts
 4 x Work Ute’s
 9 x Cars
Contractor responsibilities: -
 3 x Owner Drivers
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