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1. Project
Cost Proposal
“Client Name”
Prepared By:-
Your Company Name
User Address

2. Cover Letter
2
Date
[Dear Mr./Ms./Mrs.]
[Job Title/Position]
[Department Name]
Greetings!
With due References, I am sending this proposal as a request for approval regarding our
proposed budget. As discussed in our meeting last [DATE], the proposal contain all the
necessary cost associated with the project. The budget of the project is itemized into the
component given below.
This Budget Provides include following items:
o Description of necessary cost associate with project
o Project cost Estimate of tools and services used
o Cost Summary of Project Execution
o Travel and miscellaneous expenses involved in project
Thank you for reviewing this proposal. Please contact me if you have any questions about
these recommendations or your financial portfolio in general.
Sincerely,
(Signature)

3. Table of Content
3
01. Purpose or Objective of
Budget Proposal
02. Project Brief
03. Project Description
04. Period of Performance
05. Cost Elements:
o Total Cost/Budget Estimated
o Budget for Direct Labor
o Budget of Material & Equipment
o Travel & Misc. Expenses or Budget
o Salary Benefits
o Budget for Hardware & Software Service
o Other benefits
1. Direct Cost
2. Indirect Cost: (Accounting & Maintenance)
07. Revenue Forecast
(This refers to the foreseen return of investment once the
project is completed & running)
06. Project Cost/Budget Summary
o About Us
o Our Team
08. Company Introduction
10. Terms of Payment
11. Next Steps
09. Past Experience
o Client Testimonials

4. Purpose or Objective of Project Cost Proposal
4
To display the anticipated cost of project
Show all the expenditure of a budget
Help the investors to decide whether a
project merits funding
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5. Project Brief
5
Title Type Your Text Here Date MM/DD/YY
Clients/ Organization Details Add Text Holder Text Here Text Here
Introduction/ Overview Add Text Holder Text Here Text Here
Project Objectives Add Text Holder Text Here Text Here
Project Scope Add Text Holder Text Here Text Here
Target Audience Add Text Holder Text Here Text Here
Duration of Project Add Text Holder Text Here Text Here
Budget Details Add Text Holder Text Here Text Here

6. Project Description
6
PROJECT TITLE
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05. Description
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your audience's attention.
04. Description
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03. Description
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your audience's attention.
02. Description
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01. Description

7. Project Name - Timeline 2019
Jan Feb Mar Apr May
Project Task Owner Duration W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1
Strategic Planning
Project Development
Execution of Project
Project Maintenance
Analysis
Reporting
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Period of Project Performance-1/3
7

8. Period of Project Performance-2/3
8
Strategic planning
Project development
Project Execution
Data Maintenance
Analysis
Reporting
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Milestone3
Mar14
Milestone2
Mar7Milestone1
Jan10
Milestone6
Nov30
Milestone4
Jun29
Milestone5
Oct20
2019 2019
Nov16 – Dec20
Jan5 - Feb1
Feb2 - Mar14
Mar14 – Apr2
Apr14 – May2
May25 – Oct20
Oct21 – Nov16

9. Period of Project Performance - 3/3
9
Elements Comments Actions
Strategic Planning
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Project Development
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Execution
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Maintenance
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Analysis
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30 Days
60 Days
90 Days

10. Total Cost/Budget Estimated
10
WBS Items #Units/Hrs. Cost/Unit/Hr. Sub Totals WBS Level 1 Totals % of Total
Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software
development and testing)
$66,300
Hardware $76,000 5%
Handheld devices 100 $600 $60,000
Servers 4 $4,000 $16,000
Software $614,000 40%
Licensed software 100 $200 $20,0000
Software development* $594,000
Testing (10% of total hardware &
software costs)
$69,000 $69,000 5%
Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
Reserves (20% of total estimate) $253,540 $253,540 17%
Total Project Cost estimate $1,521,240

11. Budget for Direct Labor
11
Title or Labor
Category
Name of
Contractor or
Employee
Contractor or
Employee?
Burdened
Hourly Rate
Number of
Hours
Amount
Requested
[ TITLE ] [ NAME ] Contractor [ $$ ] [ ## ] [ $$ ]
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Your Text Here Your Text Here Your Text Here Your Text Here Subtotal - [ $$ ]
Your Text Here Your Text Here Your Text Here Your Text Here Total - [ $$ ]

12. Budget of Material and Equipment
12
Name of Materials or
Equipment
Price
Per Unit
No. of
Units Needed
Total
Amount
(Insert the name of the materials or
equipment needed)
USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
TOTAL USD 0.00

13. Travel and Misc. Expenses or Budget
13
Name of
Traveller
Travel
Destination
Period
of Travel
Purpose
of Trip
Airline,
Transport,
& Hotel
Per
Diem
Total
Travel Amount
[ Insert name ]
[ Insert travel
destination ]
[ Insert travel
period ]
[ Specify
purpose ]
USD 0.00 USD 0.00 USD 0.00
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
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TOTAL USD 0.00

14. Budget for Hardware and Software Service
14
COSTS
Category Item Quality Price Total
Hardware & Services User Workstations 7 $ 2,000 $ 14,000
Server System 2 $ 4,000 $ 8,000
Secure Networked Printers 2 $ 1,750 $ 3,500
Cable Installation 1 $ 6,200 $ 12,400
Software Licenses 1 $ 22,000 $ 44,000
System Training System Overview 10 $ 625 $ 6,250
Software 10 $ 625 $ 6,250
Tools 15 $ 875 $ 13,125

15. Salary Benefits
15
Name of
Employee
Labor
Category
Hourly
Rate
Regular Hours
Consumed
Entitlement
of Benefits
Total
Amount
[ Insert name of employee ] [ Insert labor category ] $ 0.00 00 [ Insert benefits given ] $ 0.00
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TOTAL $ 0.00

16. Other Benefits
16
Benefits
More effective promotion campaigns $ 58,000
Improved lead conversion $ 42,000
Better customer retention & loyalty $ 28,000
Enhanced productivity $ 35,000
Workflow efficiencies $ 28,000
Higher quality database $ 45,000
TOTAL BENEFITS $ 236,000

17. About Us
17
Founded in: 1956
o Add details on company’s history
o Previous line of services
o How it all started etc.
o Other key points
Background:
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Company Vision:
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capture your audience's attention.
Company Mission:
We believe it's all about YOU. Our focus is on meeting and
surpassing your personal short- and long-term financial goals,
creating and implementing processes for regularly reviewing and
evaluating how your portfolio is doing, and maximizing your
return on investment over time
Our Focus:

18. Our Team (Template 1 of 2)
18
Name 1
Designation
Write in brief (4-5 lines) on team member’s education background, past career
experience, similar experience in this company, achievements etc.
Name 2
Designation
Write in brief (4-5 lines) on team member’s education background, past career
experience, similar experience in this company, achievements etc.

19. Our Team (Template 2 of 2)
19
Name 1
Designation
Write in brief (4-5 lines) on team member’s education background, past career
experience, similar experience in this company, achievements etc.
Name 3
Designation
Write in brief (4-5 lines) on team member’s education background, past career
experience, similar experience in this company, achievements etc.
Name 2
Designation
Write in brief (4-5 lines) on team member’s education background, past career
experience, similar experience in this company, achievements etc.

20. Client Testimonials
20
Client 1
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Client 3
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Client 2
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21. Terms of Payment
21
Terms of Sale
Net payment is due in either 7, 10, 30, 60, or
90 days after the invoice date
Recurring Invoice
Line of Credit Pay
Invoice Factoring
Immediate Payment
Quotes & Estimates
Interest Invoice
Payment in Advance

22. Next Step
22
( COMPANY NAME )
[ NAME ], [ TITLE ] Date
Once the budget get approved, then our project team will start
process them in fund management and assigned the
workflow processors for budget posting
Fund posting is created to record the change
to the fund.
A project plan is finalized when it is formally
accepted and approved by the project sponsor and
other designated stakeholders.

23. Contact Us
23
Company Address
o Text Here
o Text Here
Phone Number
o Text Here
o Text Here
Email Id and Website
o Text Here
o Text Here
Company Logo
Company Name

24. 24
Additional Slides

25. Our Mission
25
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Vision
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Mission
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Goal

26. Roadmap 3
26
01
02
03
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27. Roadmap 4
27
01
02
03
04
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28. Roadmap 5
28
01
02
03
04
05
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29. Roadmap 6
29
01
02
03
04
05 06
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30. Roadmap 7
30
01
02
03
04
05
06 07
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31. 30 60 90 Days Plan
31
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First 30 Days Plan
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First 60 Days Plan
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First 90 Days Plan

32. Timeline
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2017
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2018
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2020
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2021
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2022
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2019