Planning Cost Management Powerpoint Presentation Slides

Planning Cost
Management
Your Company Name

Project Name:
XYZ Framework
Project Fund: $ 5M
Duration: 01 September 2017- 31 August 2018
Status
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your audience's attention
Project Brief/ Summary
Objectives
Expected Outcomes
Project Brief
Mention in brief about the
project, its objectives and
the final expected
outcomes
2

Project
Description
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your audience's attention.
Describe in detail, what
the project is all about
3

Project
set-up
Major
Project
Proposals
Project
Definition Conceptual
Design
Detailed
Design
Confirm
Completion
Control
Project
Review
Initiate Project
Undertake Design
Implement Project
Complete Project
Gate 2
Project Justification
- Approve Project Definition
Readiness for Operation
- Acceptance of System
Strategic and Budgetary
- Approval
Gate 3
Installation & Set up
Organise training
Develop cost estimates
Prepare Technical Design
Ensure Machine
Compatibility Prepare
Safety Case Modification
Design Approval
- Approval of Final Documents
Readiness for Manufacture
- Approval to place Contract
Undertake
Tender
Assess Project Priority
Appoint Project Leader
Prepare Outline Conceptual Design
Update PMP
Appoint Project Team
Undertake Project Risk Assessment
Prepare Sub-system Detailed Design
Prepare Final Documents including:
- Design Documents
Tender
Invitation &
Assessment
Track the project status
Compare actual vs.
planned figures Undertake Post
Project Review
Review Project Records
Complete Handover Documents
Obtain Acceptance of Completed Project
Send out Invitations (ITTS)
Receive Tenders
Evaluate Tenders
Choose preferred Company
Installation
&
Execution
Gate 0 Gate 1
Gate 4 The Project
Process
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and capture your audience's attention.
We have captured an entire
project process and the tasks
associated with it, you can
modify the steps basis your
needs. This slide is giving an
outline of all the factors which
needs to be taken care of
while managing a project
4

Project Management Team
5
Text Here
Text Here Text Here Text Here
Text Here
Put Text Here
Team
A
C
B
D
This slide covers all those
people who would be
associated with this project
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Project Management Budget – Design 1
Install System 0.0 0.00 0.00 0.00 0.00 0.00
Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00 0.00
Perform Post Project Review 0.0 0.00 0.00 0.00 0.00 0.00
Archive Materials 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00 0.00
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00 0.00
Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00 0.00
Configuration Management 0.0 0.00 0.00 0.00 0.00 0.00
Quality Assurance 0.0 0.00 0.00 0.00 0.00 0.00
Overall Project Management 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00 0.00
Total (Scheduled) 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
$Jan $Feb $March $April $May
Capture the budget
estimates in this slide
Other
Cost
Project
Management
Project
Delivery
6

Project Management Budget- Design 2 (1/2)
Jan Feb March April
Income
Internal Funding Text Here Text Here Text Here Text Here
Department Budget Text Here Text Here Text Here Text Here
Customer Billing/ Invoicing Text Here Text Here Text Here Text Here
Existing Revenue Streams Text Here Text Here Text Here Text Here
Other Text Here Text Here Text Here Text Here
Total Internal Income Text Here Text Here Text Here Text Here
External Funding/ Other Text Here Text Here Text Here Text Here
Government Grants Text Here Text Here Text Here Text Here
Itemized Income Text Here Text Here Text Here Text Here
Total External Income - - - -
Total Income - - - -
7

Project Management Budget- Design 2 (2/2)
Jan Feb March April
Expenses
Category Name Text Here Text Here Text Here Text Here
Itemized Expertise Text Here Text Here Text Here Text Here
Subtotal - - - -
Category Name Text Here Text Here Text Here Text Here
Subtotal - - - -
Total Expenses - - - -
Capture the budget
estimates in this slide
8

Project Timeline
Milestone3
Mar14 Milestone6
Nov30
Milestone1
Jan10
Milestone2
Mar7
Milestone4
Jan29
Milestone5
Oct20
Jan Mar May Jul Oct
Feb Apr Jun Aug Dec
Sep Nov
2018 2018
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Jan5 – Mar1
Mar14 – May2
Feb2 – Mar14
Mar25 – Oct20
Oct21 – Nov15
Nov16 – Dec20
This slide covers the
timeline of the entire
project, you can use it
as per your
requirements
9

Work Breakdown Structure
Phases Duration (in Days) Number of Resources
1. Define the problem
Meet users 2 2
Determine scope 1 2
2. Produce the project schedule
Develop Work breakdown structure 2 -
Estimate resources & duration 2 3
3. Confirm project feasibility
Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the project
Develop a project resource plan 3 2
Organize project team 7 5
5. Launch the project
Execute the project 8 7
Set up project facilities & resources 4 3
Once the timeline of the project
is in place, prepare the Work
Breakdown structure, listing all
the tasks which needs to be
fulfilled and its duration as well
as the number of people
required to complete that work.
You can use this template to list
down the work
10

ID Activity Description of Work
Follow WBS OR Schedule Activity name.
Description of activity in enough detail so that the person(S) performing the
work understands what is required to complete it.
Your Text Here Activity name.
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attention. Adapt it your needs and capture your audience’s attention.
Activities Sequence
Project Acronym Activity List Worksheet
Your Logo
Customer Name Project ID No:
11

Project Management Gantt Chart (1/2
12
Task Start
Duration
(Days)
%
Complete
02
-
Jan
-
18
09
-
Jan
-
18
16
-
Jan
–
18
23
-
Jan
-
18
30
-
Jan
–
18
06
-
Feb
-
18
13
-
Feb
-
18
20
-
Feb
-
18
27
-
Feb
-
18
05
-
Mar
–
18
Task 1 1/2/12 35 26%
Sub Task 1.1 1/2/18 10 40%
Sub Task 1.2 1/12/18 25 20%
Task 1 1/2/18 66 88%
Sub Task 2.1 1/2/18 30 100%
Sub Task 2.2 1/1/18 25 80%
Sub Task 2.3 1/27/18 10 70%
Task 1 1/2/18 10 40%
s 1/2/18 10 40%

Project Management Gantt Chart (2/2)
2018
Plan Actual Jan Feb Mar Apr
Activity Start Duration Budget Start Duration Budget % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
Activity 1 3-Jan 8 $963 3-Jan 4 $972 95%
Activity 2 11-Jan 11 $1,120 7-Jan 4 $1,516 34%
Activity 3 18-Jan 11 $1,582 19-Jan 2 $1,792 52%
Activity 4 21-Jan 2 $360 21-Jan 11 $339 29%
Activity 5 1-Feb 2 $100 1-Feb 13 $372 64%
Activity 6 3-Feb 9 $1,230 9-Feb 5 $1,340 19%
Activity 7 8-Feb 1 $280 20-Feb 6 $272 24%
Activity 8 11-Feb 7 $1,000 28-Feb 11 $864 30%
Activity 9 19-Feb 3 $480 11-Mar 4 $552 39%
Activity 10 28-Feb 2 $393 20-Mar 1 $366 12%
13
This a Gantt chart representing
the various activities to be
performed along with there
duration and degree of
completion, you can use it as
per the need

Project Cost Estimate
#Units/Hrs.
Cost/Unit/Hr
. ($)
Subtotals
($)
WBS Level 1
Totals ($)
(%)
of Total
WBS Items
1. Project Management 306,300 20%
Project Manager 960 $100 96,000
Project Team members 1920 $75 144,000
Contractors (10% of software development and testing) 66,300
2. Hardware 76,000 5%
2.1 Handheld devices 100 $600 60,000
2.2 Servers 4 $4,000 16,000
3. Software 614,000 40%
3.1 Licensed software 100 $200 20,0000
3.2 Software development* 594,000
4. Testing (10% of total hardware &
software costs)
69,000 69,000 5%
5. Training and Support 202,400 13%
Trainee cost 100 $500 50,000
Travel Cost 12 $700 8,400
Project team members 1920 $75 144,000
6. Reserves (20% of total estimate) 253,540 253,540 17%
Total project cost estimate 1,521,240
* See software development estimate
This slide covers the cost
estimates split across different
sections which would be involved
while bringing the project in to
action. You can modify these
sections and estimates as per the
requirements
14

S.No. Description
Material
Item
Quantity
Unit Price
($)
1 Equipments 7 1000
2 Periphirals 45 10
3 Power Supply 5 50
4
5
6
7
Estimated Project Cost
10%
Markup at Material Items
Markup at Labor 10%
Sales Tax Rate 0.10%
Company Name Here
Website Here
Contact Email here
Estimated Cost
of Project
Sales Tax
Total Items Cost
Total Labor Cost
Total Cost
Total Profit (tax excl.)
15

Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
Project Name
x High 8/27/15 Task
Details of task
here
100% $
x High 8/27/15 Task 50% $
Low 10/11/15 Task 0% $
Project Name
Project Name
Project Name
This template covers the
broad summary of the entire
project to highlight the
completion level, its priority
and the cost associated with
these tasks. You can se this
as per your requirements
Project Progress Summary
16

Overall Task Status
Complete
Overdue
In Progress
Not Starts 70,000
40,000
Planned
Actual
Budget
4
1
3
Decisions Actions Change Requests
Pending Items
Project Management Dashboard
9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12
Set Kick-off-Meeting
Agree on Objectives
Detailed Reqs.
Hard ward Reqs.
Final Resource Plan
Staffing
Technical Reqs.
Testing
Dev. Complete
Hard ward Config.
System Testing
Launch
Tasks Assigned To Priority Status
Set kick-off meeting Alex B. Complete
Agree on objectives Frank C. Complete
Detailed Reqs. Jacob S. Complete
Hardware Reqs. Jacob S. Overdue
Final Resource Plan
Jacob S.
In progress
Staffing Alex B. In progress
Technical Reqs. Frank C. Not started
Testing Kennedy K. Not started
Dev. Complete
Jacob S. Not started
Hardware Config.
Alex B. Not started
System Testing Kennedy K. Not started
Launch
17
This is a graphical
presentation to understand
the overall management of
the project and to analyse
the budget as well as the
timelines of the project

Budgeting - Planned/ Actual Comparison
Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Planned Cost 50 100 150
Actual Cost 100 100
Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50
8
5
6
4
7
7.5
5.6
4.5
-2
-5
-6
-1
-8
-3
-7
-2
-10 -5 0 5 10
Deviation
1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9
1
1.9
1.2
2.5
2
3.9
2.9
4.9
6.9
Planned Costs Vs. Actual Costs
Planned Costs Actual Costs
18
Below is the comparison of
the actual versus planned
budgeted figures, you can
alter them as per your
requirements

Project Conclusion Report – Budget/ Costs
Project Name
Staff Costs {internal} 00.000 00.000 Reasons and causes of deviations & responsible person
Services {external} 00.000 00.000 …
Material 00.000 00.000 …
Travel Expenses 0.000 0.000 …
Advertising Expenses 0.000 0.000 …
Rent 0.000 0.000 …
Hardware 0.000 0.000 …
Software/ Licenses 0.000 0.000 …
Equipment 0.000 0.000 …
Other Costs 0.000 0.000 …
Total Costs 00.000 00.000 …
Type of Cost Planned Costs Actual Costs Deviations/ Causes
19
Track the actual & planned
cost involved in the
execution of the project and
also list down the causes of
the deviations

Planning Cost Management Icon Slide
20

11:00 am-11:15 am
21
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Coffee
Break!
Let’s Have a Break, We'll
Come Back After 15 Minutes

0
10
20
30
40
50
60
70
80
90
100
Jan Feb Mar Apr May Jun Jul
In
Percentage(%)
Financial Year 2018
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “edit data”.
Area Chart
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your needs and capture your audience's
attention.
Product 01
attention.
Product 02
23

20%
14%
19%
24%
23%
Donut Pie Chart
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it to your needs and capture your
audience's attention.
Product 01
Product 02
Product 03
Product 04
Product 05
24

25
0
10
20
30
40
50
60
70
80
90
100
FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18
Sales
in
percentage(%)
Financial years
Bar Chart
This graph/chart is linked to excel, and changes automatically based on data. Just
left click on it and select “edit data”.
attention.
Product 01
attention.
Product 02

27
Our Vision
Our Mission
Our Goal
Our
Mission

Skill 01
Skill 02
Lily Albert
Skill 01
Skill 02
July Roy
Skill 01
Skill 02
Jack Larson
Skill 01
Skill 02
Tom Smith
Our Team
28

About Us
Professional
Creative
Talented
29

Comparison
40%
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to your needs and capture your
Male
60%
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to your needs and capture your
Female
30

Financial
$50
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editable. Adapt it to
your needs and
capture your
Text Here
$30
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Text Here
31

Goal 01
Goal 02
Goal 03
Our
Goal
32

“Your most
unhappy customer
is your greatest
source of learning.
- Bill Gates
33
Quotes

Dashboard
0 100
20
10
30
40
80
90
70
60
50
80%
01 This slide is 100% editable. Adapt it to your needs and capture
Low
Medium
High
34

35
Our Target
Text Here
Text Here
Text Here

01
02
03
04
05
Your Text
Here
attention.
Text Here
attention.
Text Here
attention.
Text Here
attention.
Text Here
attention.
Text Here
Circular
36

Venn
01
02
03
04
37
Text Here
Text Here
Text Here
Text Here

Timeline
38
2018
2017
2016
2014
2015
2013
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needs and capture your
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Silhouettes
39
Text Here
Text Here

Mind Map
40

Bulb Or Idea
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Adapt it to your needs and
capture your audience's
attention.
attention.
attention.
Idea
01
Idea
02
Idea
03
41

Magnifying
Glass
42

Thank You
Email Address:
emailaddress123@gmail.com
Contact Numbers:
0123456789
Address:
# street number, city, state
43

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