Assessment tool for SGC Secondary

1. Online Orientation on the
SGC Functionality
Assessment Tool
DepEd Order 26 s. 2022 Implementing Guidelines on the Establishment of School Governance Council (SGC)
Prepared by the
Bureau of Human Resource and Organizational Development - School Effectiveness Division

2. OUTLINE
 Brief Background on School Governance Council
 Implementation Plan
 SGC Functionality Assessment Tool
 Process Flow of Data Collection
 Roles and Responsibilities per Governance Level
 Announcement and Updated Timeline
1

3. RATIONALE
Why Develop the SGC Policy?
Strengthening the Principle of Shared Governance
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 2

4. Governance of Basic Education
Act of 2001 (RA 9155)
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 3
Every unit in the education bureaucracy is
responsible and accountable in continuously
improving learning outcomes.
Shared Governance
wherein participatory decision-making driven by
active engagement of school stakeholders is
strengthened.

5. School-Based
Management (SBM)
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 4
 face of shared governance in schools
 embodies a participative approach in
decision-making through decentralization
Shared Governance

6. FUNCTIONS
What Is the SGC?
Functions of an Effective and Efficient SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 5

7. School Governance Council
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 6
Two Main Functions
Structure for
Shared Governance
Feedback
Mechanism

8. SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 7
[ collective and consultative body for school policies and strategic directions ]
as a structure for
shared governance
SGC provides policy
recommendations
and inputs
School Head, school committees,
associations, organizations
Internal and external
stakeholders

9. SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 8
[ an avenue where stakeholder engagement is strengthened
through discussion of strategic directions and addressing concerns]
as a platform for
feedback mechanism
SGC engages school
internal and
external stakeholders
Establishes feedback system through
discussions, open forums, etc.
Devises and identifies strategies to
improve the quality of basic education
services and school performance

10. School Governance Council
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 9
OVERALL COORDINATING BODY
of different school committees to
 synergize
 harmonize
 put together
their work to ensure
alignment and achievement of goals

11. FUNCTIONALITY
INDICATORS
How do we know SGCs are functional?
Indicators exhibited by afunctional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 10

12. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 11
Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and exercise
their roles and responsibilities
in the council
Establishes position as a consultative body
in developing policies
Conducts regular meetings
to discuss matters on SIP, AIP, etc.
Organizes and attends meetings with
different school committees and
organizations to ensure alignment of work
Coordinates with SH the concerns of different
school committees and organizations to
synchronize PAPs in school
Partakes in stakeholder-initiated programs
and activities
Recommends policies and programs
to the LSB to strengthen support of and
relationship with the LGU.
Involves the different sectors to
ensure inclusive representation
of stakeholders in the council

13. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 12
Functionality Indicators
SGC as a Feedback Mechanism
Participates in school General Assemblies
and other stakeholder engagement activities
Organizes discussions and forums
that engage stakeholders
Assists the school in communicating
information to the school stakeholders
Suggests ways of improving quality
of SIP, AIP, and other DepEd PAPs.

14. IMPLEMENTATION PLAN
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 13

15. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 14
Interventions of CO, ROs, and SDOs
How we can support our Schools
ASSESS •
ANALYZE •
STRATEGIZE •
ESTABLISH •
SUPPORT •
Upon the schools’ establishment of their SGCs following
the guidelines in the Policy (DO 26, s. 2022), their SGCs’
functionality shall be assessed using the SGC Functionality
Assessment Tool.
CO shall then analyze results of the assessment. These
results shall be the bases for the formulation of strategies
that the CO, ROs, and SDOs will employ to provide support
to the schools in establishing functional SGCs.
FUNCTIONAL SGCs

16. 2022 2023
• Orientation on the SGC
Tool
• Provide materials on SGC
(Slides and Orientation
Guide)
• Baseline Survey using the
tool
• Identify Priority Areas
using data from the
survey
• Stakeholder Engagement
Workshop
• Continuous Provision of
Technical Assistance
• Advocacy Materials
STRATEGIES
15

17. SGC Functionality
Assessment Tool
How do we assess SGCs functionality?
Indicators of a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 16

18. 17
Objectives
 support the implementation of DO 26 s. 2022 by assessing SGC’s
functionality using the indicators provided in the mentioned policy; and
 identify priority areas that may need support and assistance from
different governance levels.
The SGC Functionality Assessment Tool intends to:

19. 18
SGC Functionality Assessment Tool Components
Main Purpose
Structure for Shared
Governance
2
Feedback
Mechanism
B.
Functions
3
A.
Minimum
MOVs
Functionality Indicators
8
Primary
Sub-Indicators
6
Additional
Sub-Indicators
11
Other
MOVs
Minimum
MOVs
Other
MOVs
Functions
3
Minimum
MOVs
Functionality Indicators
4
Primary
Sub-Indicators
1
Additional
Sub-Indicators
1
Other
MOVs
Minimum
MOVs
Other
MOVs

20. 19
Main
Purposes
Divided into two main purposes based on DO 26, s. 2022:
(1) Structure for Shared Governance
(2) Feedback Mechanism
Functionality
Indicators
The functionality indicators are anchored in the main purposes of the
SGC and are found in Section VII of DO 26, s. 2022. In this Tool, these
indicators are grouped according to the functions per purpose.
Functionality
Sub-indicators
The functionality sub-indicators are the identified specific activities that
shall enable the achievement of their respective functionality indicator.
SGC Functionality Assessment Tool Components

21. 20
Primary Sub-
indicators
These are the required sub-indicators that the SGC shall achieve in order
to qualify as functional.
Other Sub-
indicators
These are the sub-indicators that the SGC may comply with if applicable.
Minimum
MOVs
MOVs are the required evidences for each Functionality Indicator which
shall be submitted in the Google Forms version of the Tool and must be
prepared by the school in case the SDO or CO conducts field validation.
The MOVs are indicated per Functionality Indicator and are pre-
determined to help the schools and the validators
Additional
MOVs
MOVs that the school may provide if applicable.
SGC Functionality Assessment Tool Components

22. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 21
Main
Purpose
SGC
Function
Functionality
Indicator
Other Sub-
Indicator
Primary Sub-
Indicator
Minimum
MOVs
Additional
MOVs

23. 22
GENERAL PURPOSES
OF SGC
FUNCTIONALITY INDICATORS
PRIMARY SUB-
INDICATORS
OTHER SUB-
INDICATORS
Structure
for Shared
Governance
8
Functionality Indicators
6 11
Feedback
Mechanism
4
Functionality Indicators
1 1
12 7 12
SGC Functionality Assessment Tool

24. 23
DETERMINING A FUNCTIONAL SGC THROUGH THE TOOL
For an SGC to be considered functional, the Council must be able to comply with at least
10 out of the 12 (at least 80%) Functionality Indicators based on the minimum
MOVs submitted. Thus, at a minimum, a functional SGC complies with the following
requirements:
1. The Functionality Indicators without sub-indicators are observed (Yes to the
Functionality Indicators without sub-indicators).
2. The Primary Sub-Indicators, under Functionality Indicators with sub-indicators, are
observed (Yes to the Primary Sub-Indicators).
3. The Minimum MOVs are submitted.
The Other Sub-Indicators are also recommended to be attained to further strengthen the
SGC’s functionality. Further, Additional MOVs may be submitted when available to
showcase its advanced practices.

25. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 24
Brief Background
0090

26. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 25
General Instructions

27. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 26
School Profile

28. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 27
Instructions How to Accomplish the Tool

29. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 28
Functionality
Indicator
Primary Sub-Indicator
Additional MOVs
Minimum MOVs
Other Sub-Indicator

30. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 29
No Sub-Indicator

31. Process Flow
of Data Collection
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 30

32. 31
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
using Enclosure No.
3 – SDO Summary
of Validated Data
the consolidated
baseline data to CO
for analysis using
Enclosure No. 4 –
RO Summary of
Validated Data
CO Schools SDOs CO
RECTIFY
SDOs ROs
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

33. 32
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
the consolidated
baseline data to CO
for analysis
CO Schools SDOs CO
RECTIFY
SDOs ROs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The data has no error and the SGCs were able to submit and present
MOVs during validation
Action: The SDOs download the data and proceed to the next step.
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

34. 33
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
the consolidated
baseline data to CO
for analysis
CO Schools SDOs CO
RECTIFY
SDOs ROs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The SGCs were unable to present or submit the necessary MOVs or
submitted incorrect MOVs.
Action: The SDOs double-check the data submitted by the schools .
The SDOs shall use this information to provide technical assistance to the schools to help them
establish functional SGCs before the rollout of the Endline survey.
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

35. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 34
Central Office

36. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 35
Regional Office

37. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 36
Schools Division Office

38. The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 37
Public Secondary Schools

39. Roles and Responsibilities
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 38

40. ROLES &
RESPONSIBILITIES |
DATA COLLECTION
• The RO shall share the link of the Google Forms version of the
SGC Functionality Assessment Tool with their respective SDOs.
• The RO shall create a composite team who shall validate the
data and verify the results submitted by the SDOs using Enclosure
No. 3 – SDO Summary of Validated Data. The team shall be
composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 39
Chair Assistant Regional Director
Members 3-5 members including the Regional
School-Based Management
Coordinator
*IF DEEMED NECESSARY, RO MAY ADD MEMBERS.

41. ROLES &
RESPONSIBILITIES |
DATA COLLECTION
The SDOs shall inform the schools to accomplish the SGC
Functionality Assessment Tool using the Google Forms link
provided.
The SDOs shall create a composite team who shall validate and
verify the data submitted by the SGCs. The team shall be
composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 40
Chair Assistant Schools Division
Superintendent
Members 3-5 members including the SDO
School-Based Management
Coordinator
*IF DEEMED NECESSARY, SDO MAY ADD MEMBERS.

42. FAQs
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 41

43. 42
Who shall accomplish the
Google Forms version of the
SGC Tool?
Secondary Schools only. This includes Integrated
schools with JHS and/or SHS.

44. 43
What if an annex school (secondary
school) has its own SGC? Do they
have to answer separately?
YES. If the annex school has a separate SGC, it
should still answer. In case the annex school has the
same School ID with its mother school, kindly
indicate “annex school” in their school name.

45. 44
Does the school need to achieve
all indicators before they can
start answering the tool?
NO. The SGC Functionality Assessment Tool intends to
identify priority areas that may need support and assistance
from different governance levels. The data that will be
gathered will be used as input in determining strategies to
help the SGCs in schools improve.

46. 45
Do we really need to answer the
tool using Google Forms?
Yes. You have to answer the tool using Google Forms for easy
consolidation of data. In the event that the schools encounter
difficulty in accessing the Google Forms version of the tool due to
weak internet connectivity, they may temporarily answer it using
pen and paper and seek assistance from the SDO in uploading their
answers using Google Forms.

47. 46
Do we need to comply the Other
Sub-Indicators?
ONLY the Primary Sub-Indicators are required to be achieved in
order for the SGC to be considered functional. However,
achievement of the Other Sub-Indicators is very much welcome. It
means that the schools are already advanced in terms of SGC
implementation.

48. 47
Does the SDO Composite Team
need to visit all schools in order
to validate the data?
NO. The SDO Composite Team shall validate the data using the
MOVs uploaded in the Google Forms. However, they may conduct
school visit if found necessary.

49. 48
Does the SDO Composite Team
need to wait for all the schools to
submit the tool before they can
start validating?
NO. The SDO Composite Team may start validating as soon as there
are submissions already.

50. 49
Does the RO Composite Team need
to wait for all the SDOs to submit
the Enclosure No. 3 before they can
start validating?
NO. The RO Composite Team may start validating as soon as there
are submissions already from the schools since they have access to
the backend data of the Google Forms.

51. FAQs and Open Forum
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 50

52. ANNOUNCEMENT
RESCHEDULED:
Orientation and Capacity Building Workshop on
the Implementing Guidelines on the
Establishment of SGC
(DM-OUHROD-2022-0110)
ORIGINAL DATES: 24 – 27 October 2022
NEW DATES: Last week of November
2022
Await official communications from BHROD-SED.
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 51

53. UPDATED TIMELINE
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 52

54. 53
School Visit and Data Validation (by CO)
UPDATED SCHEDULE REGION
October 13 – 14 NCR
October 17 – 21 IV-B
October 24 - 28 XI & XII
November 7 - 11 VI
November 14 - 18 VII
Await official communications from BHROD-SED.

55. Thank you!
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 54