[October 2022] SGC Functionality Assessment Tool.pptx

DepEd Order
No. 026, s. 2022
IMPLEMENTING GUIDELINES
ON THE ESTABLISHMENT
OF SCHOOL GOVERNANCE COUNCIL

RATIONALE
Why Develop the SGC Policy?
Strengthening the Principle of Shared Governance
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 1

OUTLINE
▪ Brief Background on School Governance Council
▪ Implementation Plan
▪ SGC Functionality Assessment Tool
▪ Process Flow of Data Collection
▪ Roles and Responsibilities per Governance Level
▪ Announcement and Updated Timeline
2

Governance of Basic Education
Act of 2001 (RA 9155)
Every unit in the education bureaucracy is
responsible and accountable in
continuously improving learning outcomes.
Shared Governance
wherein participatory decision-making driven by
active engagement of school stakeholders is
strengthened.

School-Based
Management (SBM)
✔ face of shared governance in schools
✔ embodies a participative approach in
decision-making through decentralization
Shared Governance

FUNCTIONS
What Is the SGC?
Functions of an Effective and Efficient SGC

School Governance Council
Two Main Functions
Structure for
Shared Governance
Feedback
Mechanism

SGC
[ collective and consultative body for school policies and strategic directions ]
as a structure for
shared governance
SGC provides policy
recommendations
and inputs
School Head, school committees,
associations, organizations
Internal and external
stakeholders

SGC
[ an avenue where stakeholder engagement is strengthened
through discussion of strategic directions and addressing concerns]
as a platform for
feedback mechanism
SGC engages school
internal and
external stakeholders
Establishes feedback system through
discussions, open forums, etc.
Devises and identifies strategies to
improve the quality of basic education
services and school performance

School Governance Council
OVERALL COORDINATING BODY
of different school committees to
✔ synergize
✔ harmonize
✔ put together
their work to ensure
alignment and achievement of goals

FUNCTIONALITY INDICATORS
How do we know SGCs are functional?
Indicators exhibited by a functional SGC

Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and exercise
their roles and responsibilities
in the council
Establishes position as a consultative
body in developing policies
Conducts regular meetings
to discuss matters on SIP, AIP, etc.
Organizes and attends meetings with
different school committees and
organizations to ensure alignment of
work
Coordinates with SH the concerns of different
school committees and organizations to
synchronize PAPs in school
Partakes in stakeholder-
initiated programs and activities
Recommends policies and programs
to the LSB to strengthen support of and
relationship with the LGU.
Involves the different sectors to
ensure inclusive representation
of stakeholders in the council

SGC as a Feedback Mechanism
Participates in school General Assemblies
and other stakeholder engagement
activities
Organizes discussions and forums
that engage stakeholders
Assists the school in communicating
information to the school stakeholders
Suggests ways of improving quality
of SIP, AIP, and other DepEd PAPs.

IMPLEMENTATION PLAN
How do we ensure a functional SGC in schools?
Strategies in implementing a functional SGC

Interventions of CO, ROs, and SDOs
How we can support our Schools
ASSESS •
ANALYZE •
STRATEGIZE •
ESTABLISH •
SUPPORT •
Upon the schools’ establishment of their SGCs following
the guidelines in the Policy (DO 26, s. 2022), their SGCs’
functionality shall be assessed using the SGC Functionality
Assessment Tool.
CO shall then analyze results of the assessment. These
results shall be the bases for the formulation of strategies
that the CO, ROs, and SDOs will employ to provide support
to the schools in establishing functional SGCs.
FUNCTIONAL SGCs

2022 2023
• Orientation on the SGC
Tool
• Provide materials on SGC
(Slides and Orientation
Guide)
• Baseline Survey using the
tool
• Identify Priority Areas
using data from the
survey
• Stakeholder Engagement
Workshop
• Continuous Provision of
Technical Assistance
• Advocacy Materials
STRATEGIES
15

SGC Functionality
Assessment Tool
How do we assess SGCs functionality?
Indicators of a functional SGC

17
Objectives
▪ support the implementation of DO 26 s. 2022 by assessing SGC’s
functionality using the indicators provided in the mentioned policy;
and
▪ identify priority areas that may need support and assistance from
different governance levels.
The SGC Functionality Assessment Tool intends to:

18
SGC Functionality Assessment Tool Components
Main Purpose
Structure for Shared
Governance
2
Feedback
Mechanism
B.
Functions
3
A.
Minimum
MOVs
8
Primary
Sub-Indicators
6
Additional
Sub-Indicators
11
Other
MOVs
Minimum
MOVs
Other
MOVs
Functions
3
Minimum
MOVs
4
Primary
Sub-Indicators
1
Additional
Sub-Indicators
1
Other
MOVs
Minimum
MOVs
Other
MOVs

19
Main
Purposes
Divided into two main purposes based on DO 26, s. 2022:
(1) Structure for Shared Governance
(2) Feedback Mechanism
Functionality
Indicators
The functionality indicators are anchored in the main purposes of the
SGC and are found in Section VII of DO 26, s. 2022. In this Tool, these
indicators are grouped according to the functions per purpose.
Functionality
Sub-
indicators
The functionality sub-indicators are the identified specific activities
that shall enable the achievement of their respective functionality
indicator.

20
Primary Sub-
indicators
These are the required sub-indicators that the SGC shall achieve in
order to qualify as functional.
Other Sub-
indicators
These are the sub-indicators that the SGC may comply with if
applicable.
Minimum
MOVs
MOVs are the required evidences for each Functionality Indicator
which shall be submitted in the Google Forms version of the Tool and
must be prepared by the school in case the SDO or CO conducts field
validation. The MOVs are indicated per Functionality Indicator and are
pre-determined to help the schools and the validators
Additional
MOVs
MOVs that the school may provide if applicable.

Main
Purpose
SGC
Function
Functionalit
y Indicator
Other Sub-
Indicator
Primary
Sub-
Indicator
Minimum
MOVs
Additional
MOVs

22
GENERAL PURPOSES
OF SGC
FUNCTIONALITY INDICATORS
PRIMARY SUB-
INDICATORS
OTHER SUB-
INDICATORS
Structure
for Shared
Governance
8
6 11
Feedback
Mechanism
4
1 1
12 7 12
SGC Functionality Assessment Tool

23
DETERMINING A FUNCTIONAL SGC THROUGH THE
TOOL
For an SGC to be considered functional, the Council must be able to comply with at least
10 out of the 12 (at least 80%) Functionality Indicators based on the minimum
MOVs submitted. Thus, at a minimum, a functional SGC complies with the following
requirements:
1. The Functionality Indicators without sub-indicators are observed (Yes to the
Functionality Indicators without sub-indicators).
2. The Primary Sub-Indicators, under Functionality Indicators with sub-indicators, are
observed (Yes to the Primary Sub-Indicators).
3. The Minimum MOVs are submitted.
The Other Sub-Indicators are also recommended to be attained to further strengthen
the SGC’s functionality. Further, Additional MOVs may be submitted when available to
showcase its advanced practices.

Brief Background
0090

General Instructions

School Profile

Instructions How to Accomplish the Tool

Functionality
Indicator
Primary Sub-
Indicator
Additional MOVs
Minimum MOVs
Other Sub-Indicator

No Sub-Indicator

Process Flow
of Data Collection

31
1 2 3 4 5 6
DISSEMINATE ACCOMPLISH VALIDATE DOWNLOAD FORWARD SUBMIT
the Google
Forms version of
the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through
the MOVs
uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted
through school
visit to SELECTED
SCHOOLS based
on the results of
sampling
ACCURATE
(based on the
results of the
validation)
INACCURATE
the validated
baseline data
The SDO
Composite Team
shall submit the
certification of
the accomplish
Report No. 2-
SDO Validation
Tool to the RO
via email
The RO shall
certify the
Report No.3 RO
Monitoring Tool
as correct and
accurate . The
certification shall
be submitted to
the CO through
google forms
CO Schools SDOs CO
RECTIFY
SDOs ROs
errors in the data
submitted by the
schools
SDOs
DATA COLLECTION PROCESS FLOW

32
1 2 3 4 5 6
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
the consolidated
baseline data to CO
for analysis
CO Schools SDOs CO
RECTIFY
SDOs ROs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The data has no error and the SGCs were able to submit and present
MOVs during validation
Action: The SDOs download the data and proceed to the next step.
errors in the data
submitted by the
schools
SDOs

33
1 2 3 4 5 6
the Google Forms
version of the SGC
Functionality
Assessment Tool
the SGC
Functionality
Assessment Tool
accuracy of data
submitted by ALL
schools through the
MOVs uploaded by
schools. School
Visits may be
conducted if
necessary.
accuracy of data
submitted through
school visit to
SELECTED SCHOOLS
based on the results
of sampling
ACCURATE
(based on the results
of the validation)
INACCURATE
the validated
baseline data
the validated
baseline data to RO
the consolidated
baseline data to CO
for analysis
CO Schools SDOs CO
RECTIFY
SDOs ROs
UPON VALIDATION OF DATA | by the SDOs
(OCTOBER 14 –NOVEMBER 24,2022)
Findings: The SGCs were unable to present or submit the necessary MOVs or
submitted incorrect MOVs.
Action: The SDOs double-check the data submitted by the schools .
The SDOs shall use this information to provide technical assistance to the schools to help them
establish functional SGCs before the rollout of the Endline survey.
errors in the data
submitted by the
schools
SDOs

Central Office

Regional Office

Schools Division Office

Public Secondary Schools

Roles and Responsibilities

ROLES &
RESPONSIBILITIES |
DATA COLLECTION
The SDOs shall inform the schools to accomplish the SGC
Functionality Assessment Tool using the Google Forms link
provided.
The SDOs shall create a composite team who shall validate and
verify the data submitted by the SGCs. The team shall be
composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 39
Chair Assistant Schools Division
Superintendent
Members 3-5 members including the SDO
School-Based Management
Coordinator
*IF DEEMED NECESSARY, SDO MAY ADD MEMBERS.

ROLES &
RESPONSIBILITIES |
DATA COLLECTION
•The RO shall share the link of the Google Forms version of the
SGC Functionality Assessment Tool with their respective SDOs.
•The RO shall create a composite team who shall validate the
data and verify the results submitted by the SDOs using Enclosure
No. 3 – SDO Summary of Validated Data. The team shall be
composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 40
Chair Assistant Regional Director
Members 3-5 members including the Regional
School-Based Management
Coordinator
*IF DEEMED NECESSARY, RO MAY ADD MEMBERS.

FAQs

42
Who shall accomplish the Google
Forms version of the SGC Tool?
Secondary Schools only. This includes Integrated schools with
JHS and/or SHS.

43
What if an annex school (secondary
school) has its own SGC? Do they have
to answer separately?
YES. If the annex school has a separate SGC, it should still
answer. In case the annex school has the same School ID
with its mother school, kindly indicate “annex school” in
their school name.

44
Does the school need to achieve all
indicators before they can start
answering the tool?
NO. The SGC Functionality Assessment Tool intends to identify
priority areas that may need support and assistance from different
governance levels. The data that will be gathered will be used as
input in determining strategies to help the SGCs in schools
improve.

45
Do we really need to answer the tool
using Google Forms?
Yes. You have to answer the tool using Google Forms for easy
consolidation of data. In the event that the schools encounter
difficulty in accessing the Google Forms version of the tool due to
weak internet connectivity, they may temporarily answer it using
pen and paper and seek assistance from the SDO in uploading
their answers using Google Forms.

46
Do we need to comply the Other
Sub-Indicators?
ONLY the Primary Sub-Indicators are required to be achieved in
order for the SGC to be considered functional. However,
achievement of the Other Sub-Indicators is very much welcome. It
means that the schools are already advanced in terms of SGC
implementation.

47
Does the SDO Composite Team
need to visit all schools in order to
validate the data?
NO. The SDO Composite Team shall validate the data using the
MOVs uploaded in the Google Forms. However, they may conduct
school visit if found necessary.

48
Does the SDO Composite Team need to
wait for all the schools to submit the
tool before they can start validating?
NO. The SDO Composite Team may start validating as soon as
there are submissions already.

49
Does the RO Composite Team need to
wait for all the SDOs to submit the
Enclosure No. 3 before they can start
validating?
NO. The RO Composite Team may start validating as soon as there
are submissions already from the schools since they have access
to the backend data of the Google Forms.

FAQs and Open Forum

ANNOUNCEMENT
RESCHEDULED:
Orientation and Capacity Building Workshop on
the Implementing Guidelines on the
Establishment of SGC
(DM-OUHROD-2022-0110)
ORIGINAL DATES: 24 – 27 October 2022
NEW DATES: Last week of
November 2022
Await official communications from BHROD-SED.

UPDATED TIMELINE

53
School Visit and Data Validation (by CO)
UPDATED SCHEDULE REGION
October 13 – 14 NCR
October 17 – 21 IV-B
October 24 - 28 XI & XII
November 7 - 11 VI
November 14 - 18 VII
Await official communications from BHROD-SED.

Thank you!

[October 2022] SGC Functionality Assessment Tool.pptx

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