This job description is for a Human Resources (HR) & WHS Coordinator position. The role involves assisting with all aspects of human resources including recruitment, personnel files, payroll, and training. It also involves coordinating workplace health and safety including inductions, investigations, policies and procedures. The position requires experience in HR, WHS regulations, and skills in communication, organization and meeting deadlines.

1. Job Description
T:Human ResourcesPersonnelJob DescriptionsAdministrationHR & WHS Coordinator.docx
Page 1
Postal Address:
PO Box 415
Townsville QLD 4810
Telephone: 07 4721 6112
Fax: 07 4772 6806
ABN: 70 140 741 608
Title: Human Resources (HR) & WHS Coordinator
Reports To: General Manager
Status: Permanent
Job Purpose:
Human Resources
Human Resources provides guidance, support, and coordination in the consistent and
effective application of policies, procedures, and practices of the Human Resources
department. The main responsibility of the HR Coordinator is to assist in every aspect of
human resources by responding to any employee queries and manage administration tasks
including updating and maintaining personnel files and relevant personnel spreadsheets,
coordinating and participating in the recruitment process, including advertising, selection,
induction, appointment process and, preparing letters of offer and or contracts.
Workplace Health and Safety Coordinator
Workplace Health and Safety assists senior management in ensuring a safe and healthy
workplace for workers including staff, contractors and visitors. In addition, the role ensures
the ongoing integration of workplace health and safety principles into work practices and the
ongoing commitment of resources with effective consultation and communication between
management and all workers.
Role tasks and responsibilities:
Human Resources Coordinator
 Conducting investigations and research into reclassification, classification and
criteria advancement submissions and preparing appraisal reports of
employees
 Identifying, reviewing, and advising on tasks related to recruitment process
and employment strategies to meet human resources requirements
 Undertaking quality checks of selection and recruitment processes and
reports; liaising with external consultant and management to ensure effective
meeting of guidelines and standards
 Interpreting, assisting and advising employees and managers regarding
cooperative agreement applications, leave management and benefit
administration, and HR procedures and policies within the specified
guidelines
 Reviewing and managing of job application materials and documents
 Coordinating and preparing of employment interviews and tests

2. Job Description
T:Human ResourcesPersonnelJob DescriptionsAdministrationHR & WHS Coordinator.docx
Page 2
Postal Address:
PO Box 415
Townsville QLD 4810
Telephone: 07 4721 6112
Fax: 07 4772 6806
ABN: 70 140 741 608
 Review and update all job descriptions on a continual basis
 Performing or assisting in payroll processing, developing, and implementing
procedures and applications
 Managing and maintenance of employee records, ensuring complete
accuracy and confidentiality
 Prepare and coordinate performance reviews with management
 Assist with assessment of skills required for roles and identify necessary
training, maintain training register and liaise/coordinate with training
providers
 Preparing, reviewing, interpreting, analysing and approving a variety of data,
information and reports, and making recommendations depending on
findings
 Organising, managing, coordinating, and directing the operations and
functions of personnel
 Conducting with and advising management of human resource issues;
investigating human resource related problems and making
recommendations to the company
 Developing and implementing policies and procedures according to company
vision, mission and strategies
 Establish employee incentive program in conjunction with company policies
and procedures
 Update and maintain all related documents regarding legislative changes
 Assist in front office tasks when required
Workplace Health and Safety Coordinator
 Coordinate and facilitate site inductions for all new employees and
contractors
 Investigate workplace incidents and complete all documentation as required
 Investigate and manage workcover incidents and return to work options
 Manage all PPE stock and employee issue
 Develop and implement policies and procedures according to workplace
health and safety regulations
 Update, maintain and assist in the implementation of related documents
regarding legislative changes
 Update and maintain Incident and Investigation Register
 Monitor outstanding HSE matters and follow-up with relevant owner to
complete and close out
 Create and implement workplace health and safety documents as required
 Create and assist in implementing ‘Best Work Practice’ manuals for
departments
 Update and assist in implementing all standard operating procedures

3. Job Description
T:Human ResourcesPersonnelJob DescriptionsAdministrationHR & WHS Coordinator.docx
Page 3
Postal Address:
PO Box 415
Townsville QLD 4810
Telephone: 07 4721 6112
Fax: 07 4772 6806
ABN: 70 140 741 608
 Coordinate actions, maintain and update the Workplace Health and Safety
Calendar regarding internal and external audits and training
 Liaise with external parties regarding HSE matters
 Prepare safety topics for toolbox talks and meetings
 Manage and update fire evacuation procedures and emergency response
plan as required
 Manage and maintain contractor documents
 Prepare and present all reports on HSE matters to senior management
meetings
Skills and Specifications
 Ability to speak, write and read the English language
 Able to work alone on a broad variety of projects
 Able to establish and maintain healthy working relationships with people in course of
work
 Professional personal presentation
 Excellent attention to detail
 Strong level of communication, influence and negotiation skills
 Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer
 Able to deliver effective results, meet tight deadlines and targets
 Excellent judgment and decision-making skills.
 Able to motivate and empower others to reach organisational goals
 Excellent time management and planning skills
 Previous experience in day-to-day payroll administration and processing, collecting
timesheets, and assisting with inquiries and issues related to payroll
 Sound knowledge of general workplace health and safety regulations
 Ability to research HR and WHS updates and provide information to senior
management
 Minimum 5 years relative experience and or qualification in human resources or
safety
 Ability to attend the workplace in a fit state and pass a medical and drug & alcohol
test
It is both your duty and responsibility to report any incidents and near misses
to your immediate supervisor, and be fit to work on a daily basis.