1. Job Description
POSITION IDENTIFICATION
Position Title: Administrative Assistant
Department: Clinical and Translational Science Institute
Division:
Location: HRC 2800
Workweek: 8am-5pm
SUPERVISORY RELATIONSHIPS
Reports to: Tracy Staudacher
Directly Supervises: Clinical & Translational Science Institute
POSITION PURPOSE
Under general supervision, perform routine administrative duties requiring basic knowledge of
organization policies and procedures.
ESSENTIAL DUTIES
1. Type general correspondence, reports, memorandums and other documents. Process basic
reports using basic functions of computer applications and software packages.
2. Provide admininstrative support to CTSI collaborations such as the Drug Discovery
Partnership, the Office of Expanding Regional Collaboration, Office of Mentoring, grant
writing preparation courses and the Research Immension program as well as other new
developing programs.
3. Answer and relay telephone calls or take appropriate messages. Provide basic information as
needed.
4. Greet and direct visitors.
5. Helps coordinate and organize meetings and other events related to collaborative efforts.
6. Assist in maintaining prompt, accurate communication with partner institution’s liasons.
7. Distributes incoming mail and processes outgoing mail.
Form 101G
Rev. 1/05
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2. 8. Organize and maintain file system. Maintain records.
9. Maintain office equipment such as changing toner in printer, copier and fax machine.
OTHER DUTIES
Perform other duties as assigned.
MINIMUM POSITION QUALIFICATIONS
Appropriate education and/or experience may be substituted on equivalent basis
Education: High School Diploma or equivalent some college or college degree
preferred.
Experience: 6 months of related experience
Certifications/Licenses: None.
KNOWLEDGE, SKILLS, & ABILITIES
Excellent oral and written communication skills are essential. Strong critical thinking, problem
solving and attentiveness to detail required. Ability to plan and organize work according to
established priorities and complete assignments accurately within established timeframes.
Demonstrates cooperation, courtesy and consideration when working effectively with varied
people. Ability to work independently and as part of a team.
BACKGROUND CHECKS- Employment in this position is contingent upon successfully passing
Check all that apply:
background and criminal history check,
background, criminal history and caregiver misconduct check in accordance with
the Wisconsin Caregiver Background Check Law,
physical examination, or
driving record check
other: ____________________
PHYSICAL DEMANDS
Manual Dexterity: Work requires definite skilled and accurate physical operations requiring
some closely coordinated performance.
Form 101G
Rev. 1/05
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3. Physical Effort: Work requires handling light weight materials or equipment with no
special speed or exertion.
Working Conditions: Ordinary office working conditions with some slightly disagreeable
features.
Hazards: Negligible. Little or no exposure to hazards.
_____________________________________________________________________________
The above statements are intended to describe the general nature and level of work being
performed by most people assigned to this job. They are not intended to be an exhaustive list of all
responsibilities, duties, and requirements. Scheduling flexibility is required to accommodate
changing business needs.
Form 101G
Rev. 1/05
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