types of reports

1. TYPES OF
REPORTS

2. June 23
Ms Siti Fatimah Murtaza
2
What is a Report?
Definition:
A formal document that is written for a variety of
purposes, generally in the sciences, social sciences,
engineering and business disciplines.
It is designed to convey and record information that will
be of practical use to the reader.
It is organized into discrete units of specific and highly
visible information.

3. June 23
Ms Siti Fatimah Murtaza
3
Types of Reports
Informational
• Inform/instruct
• Details of events and
activities
• No analysis on the
situation, conclusion
and
recommendation.
Analytical
• Written to solve
problem.
• Information is
analyzed.
• Conclusion are drawn
and recommendation
are made.
Persuasive
• An extensive of
analytical reports as
main focus is to sell
an idea, a service or
product.
• Getting people to
agree by using facts
and beliefs.

4. 1. Research reports - To study problems scientifically
by analysing a problem, developing hypotheses,
collecting data, analysing data, and drawing
conclusions.
2. Proposals - To offer to solve problems, investigate
ideas, or sell products and services.
3. Incident/ accident -To give information on
accident that happens at the work place.

5. SHORT REPORTS
FINANCIAL
PROGRESS
INSTRUCTION
MANUALS
COST-BENEFIT
ANALYSIS
FIELD STUDY
INCIDENT/
ACCIDENT
LABORATORY
TYPES OF SHORT
REPORTS

6.  The importance of short reports
1. It tells whether
 Work is being completed
 Schedules are being met
 Costs have been controlled
 Sales projections are being met
 Unexpected problems have been solved

7. 2. Provides organised relevant data of
any topic- money, travel, time,
equipment.
3. It is practical and straight to the point.
4. It is written to subordinates,
employers, vendors and clients.

8. WHEN TO WRITE A SHORT
REPORT?
Engineering □To outline a proposal of a project
□To report the progress of a project
□to present research and findings from a project
□To detail the technical aspects of innovations
□To present results from a feasibility or cost-benefit analytical study.
Education and
health science
□Practicum reports based on the experiences at practical school or
hospital.
□Ongoing journal entries are written up into a report at the end of
term.
Science and some
social sciences
□Laboratory reports outline, analyse and evaluate results from
experiments.
□Feasibility studies reports investigate the possibility of something and
make recommendations.
□Case study reports are usually found in social welfare, social work and
psychology.

9. FIELD TRIP REPORT
1. A description of what, when, where,
why who and how questions.
2. To learn issues in the real world based
on observation and contribution/
participation.
3. Take notes – materials presented,
investigations

10.  Guidelines of work or group project
1. Introduction
 Venue, aims, what was investigated
2. Field observations
 Detail explanation on what was observed,
comment on the significance
 Advantage & Disadvantage
 Photographs, field sketches
3. Conclusions
 Mention the key issues (bullet points)

11.  Example of a field trip report

12. REFERENCES
 www3.cutr.usf.edu/...REPORT~1/.../ACC_IN~1.D
OC - United States
 http://www.utem.edu.my/myweb/sani/pdf/micr
oc_longreport.pdf