choosing the right type of report

1. choosing the right type of
report

2.  the report classification plan
 ranges from formal to informal reports
 number of prefatory pages signifies the extent of formality of the report
 title fly
 title page
 transmittal message
 table of content
 executive summary
 long reports consist all of these
 short report consist only the title page
 below the short report form is a letter report
 email and memo is letter reports with less formality

3.  report contents
 title page
 transmittal message
 table of contents
 executive summary
 characteristics of the shorter reports
 little need for introductory information
 predominance of direct order
 a more personal writing style
 less need for structured coherence plan

4.  short report
 consists only a title page
 combined transmittal message/summary
 suits to the short but somewhat formal problem
 directness for the internal readers
 indirectness and goodwill effect for the external readers
 letter reports
 a report in the format of letter
 usually used to present the information outsight the organization
 typically the expected length is 3-4 pages but may be sorter or longer as well
 it can be in direct and indirect forms
 direct forms begin with finding or recommendation
 indirect forms begin with background like who authorizes the report

5.  E-mail and memo report
 email and memo report are usually internal in form
 it can be problem solving, they are intended to help improve operations or assists decision makers in
the organization
 written reports in other forms
 online news letters
 pamphlets
 white papers
 uploaded in the website in PDF format

6.  common forms of short reports
 routine operational reports
 progress reports
 problem solving reports
 meeting minutes
 components of long formal reports
 report introduction
 origin of the report
 problem and purpose
 scope
 limitations
 historical background
 sources and methods of collecting information
 definitions, initialisms and acronyms
 report preview

7.  report body
 the ending of the report
 ending summary
 conclusions
 recommendations
 appended parts
 appendix
 bibliography