2. 1. Introduction
2.Technical Report
1 Introduction.
2 Objective.
3. Format
1 Title page.
2 Summary.
3 Table of Content.
4 Introduction.
5 Text body.
6 Conclusions.
4. References
1 References.
2 Appendixes.
3. A technical report (Scientific Report) is a
document that describes the process,
progress, or results of technical or
scientific research or the state of a
technical or scientific research problem. It
might also include recommendations and
conclusions of the research.
Technical Report
4. Technical reports are often prepared for sponsors of research projects.
• Technical reports are today a major source of scientific and technical
information. They are prepared for internal or wider distribution by
many organizations.
• There are no absolute rules about the details of report production,
because every report must be totally adapted to the needs of its reader.
• Flexibility and adaptation may be useful, but only to make the report
more accessible to the reader.
1. Introduction
5. The objectives of a report identify exactly what information it
covers, for whom it is written and why it should be produced;
these objectives should be clear to the writer long before the
process of writing starts. It is helpful to put down in note form
the precise details of the objectives and to check these details
regularly until the last stages of production.
2. Objectives
6. Rules of Writing Report
The reader is the most important person.
• Keep the report as short as possible.
• All references should be correct in all details.
• The writing should be accurate.
• The right diagram with the right labels should be in the right place for the reader.
• Reports should be checked for technical errors, typing errors.
• The report should look as good as it is.
7. Categorization of material available
As material arrives, it should be put into one of three categories:
Obviously important information which must go into the report because it is
completely relevant to the objectives.
Borderline information which might be useful to some readers, or which might
amplify or substantiate other more important material.
Information which is interesting (or not) to the writer, but which is not relevant
to the objectives of the report.
8. Format
The full format of Report writing as follows:
Title page.
Summary.
Table of Contents.
Introduction/Scope.
Procedure/ Body Text.
Conclusions.
Recommendations.
References.
Appendices.
9. The title page is the first page of the report proper which
the reader will see. It should contain : • The title and
author’s name. • The report reference number and date,
if available. • The company’s name and logo if desired. •
A statement of copyright if needed, and no more.
The Title page
10. The summary (sometimes referred to as the executive
summary) provides a brief overview of the substance of the
report; usually no more than half a page. It is not an
introduction to the topic. The summary should outline all
the key features of your report, including the topic, what
you did and how you did it. The summary gives the most
important findings of your research or investigation.
summary
11. The contents page sets out the sections and subsections of
the report and their corresponding page numbers. It should
clearly show the structural relationship between the sections
and subsections. A reader looking for specific information
should be able to locate the appropriate section easily from
the table of contents. Number the sections by the decimal
point numbering system.
Table of contents
12. The introduction provides the background information needed
for the rest of your report to be understood. It is usually half to
three-quarters of a page in length. The introduction includes: •
The background to the topic. • A clear statement of the purpose
of the report. • A clear statement of the aims of the project.
introduction
13. This is main part of the report, where you present your work.
The introduction and conclusions act as a frame for the body
only; therefore all the details of your work must be included
here. The presentation of information should flow logically so
that the reader can follow the development of your project.
Body of report
14. The conclusions section provides an effective ending to your
report. They must give some overall insight into the value of
your work in general and inform the reader of what the major
impact of your work is.
conclusion
15. A reference shows that information comes from another
source and also gives the details of these sources.
reference
16. Appendixes contain material that is too detailed to include in
the main report, such as raw data or detailed drawings. Usually
each appendix must be given a number and title.
Appendixe
