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EVENTS.docx

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EVENTS.docx

  1. 1. ITEMS/CATEGORY DESCRIPTION/ INCLUSION SUPPLIER AMOUNT Venue - Venue with aircon - Table and chairs - Stage - Parking lot - Security guard - Back up generator - 4 hours Harvest Hotel Brgy. Del pilar Cabanatuan City 50,000
  2. 2. Caterer - Dinner buffet - Linen, table napkins and skirting - Catering needs (plates, glass, spoon and fork, serving platters, etc.) - Waiters - Beverages - 1,000 per person Harvest Hotel Food Catering Brgy. Del pilar Cabanatuan City 100,000 Photos and Videos - Photographer - Videographer - Photoshoot - Photo booth - Album 136 Studio Cabanatuan City 09610109190 30,000
  3. 3. ITEMS/CATEGORY DESCRIPTION/ INCLUSION SUPPLIER AMOUNT
  4. 4. Sound systems and lights - Speaker with good sound quality - Sounds operator - Wireless microphone - 4 hours Sir M Pro Lights and Sounds Brgy. Villa Cecilla, San Isidro Nueva Ecija 30,000 Gown - 3 Gowns k 20ach - Long gown - Tea length dress - Sheath Keisha’s Gown Center Brgy. Kapitan Pepe Cabanatuan City 60,000 Hair and Make up - Hairstyle - Airbrush and retouch - Full make up of debutant - Make-up of whole famiy 7 members Hair and Make-up by Christian Fernandez Artistry Cabanatuan City 09365121039 20,000 Cake and Pastries - 4 tier cake - 7 dozen Cupcakes - Sweet pasties Edna’s CakeLand Brgy. Kapitan Pepe Cabanatuan City 50,000
  5. 5. Flower and Arrangement - Fresh flowers - Candles - Long stem red and blue roses, table and stage coordination Blooms Garden Brgy. Aduas Centro Cabanatuan City 50,000 ITEMS/CATEGORY DESCRIPTION INCLUSION SUPPLIER AMOUNT Host and Entertainer - Professional Host - Event Singer Carl Pascua Mabini St, Cabanatuan City 10,000 Flowers and Arrangement - Fresh flowers - Candles Silent Blooms Flower Shop Brgy. Aduas Centro Cabanatuan City 30,000
  6. 6. - Long stem red and blue roses, table and stage coordination Printed materials and souvenirs - Invitation Program - Directional signage - perfumes and customized tumbler Kaizen Creation PH Brgy. Bitas Cabanatuan City 40,000 Professional Fee 60,000 Contingency Fund 60,000 December 10, 2019 Dear Ms. Mendoza, Head of the HR Greetings!
  7. 7. La Vita Events were informed regarding your upcoming conference event. This is a bright idea for you to gather all of your peers and professionals to be at your event. You’re giving a great opportunity to everyone. We would like to take this opportunity to be part of your conference event. La Vita Events has four (4) years of experience in services, creating memorable and outstanding events for its client’s satisfaction. We offered different event services such as birthdays, weddings, conferences just like this one, and many more. We guarantee you that we have the skills and expertise to organize your event and make it enjoyable one. It is my pleasure to be part of your events and we assure you that your decision matters the most, you will be able to take part in all decisions and make your events as special as yours. Sincerely, coordinator December 10, 2022 Lucio C. Tan, Sr. Founder, Asia Brewery Inc. Makati, Philippines Dear Mr. Tan,
  8. 8. I am writing this letter to you for a purpose. I am telling to you that we are organizing an event on the transformation of Leadership. This will consist of a plenary talk and association of all participants which will give the opportunity to them. Thus we you to sponsor our event. We really need your sponsorship. In the program hoardings of your company will be put as you are sponsoring the event. We are doing this for a good purpose and due to this, we need your active participation. I hope you will consider this letter. Thank you. Sincerely, EVENT COORDINATOR 044-039-0782 Lavita.events@gmail.com
  9. 9. VENUE Crystal Waves Hotel and Resort and Events Center Talavera, Nueva Ecija EVENT NAME Conference PURPOSE OF EVENT Providing leadership and opportunity to everyone. Make partnership and what matters.
  10. 10. Date January 17, 2023 Time/Duration 8 AM to 4 PM Number of Attendees 500 pax Category of Attendees Some of the employees of wheeltek Motor sales Corporatio Guest Speaker • Lloyd Luna Filipino motivational speaker and leadership coach in the Ph • Toni Miranda Global leadership development motivational speaker and co Host Carl Pascua Professional Host Ushers and Usherettes Staff of La Vita Events and Crystal Waves
  11. 11. Security and Parking spaces Atleast 3-5 securities inside the place and in the entrance an the venue. Registration fee Free Budget P 600,000 ITEMS/CATEGORY DESCRIPTION/ INCLUSION SUPPLIER AMOUNT
  12. 12. Venue - Venue with aircon (P 55k venue rental) - 20 round tables, 2 long Tables and 500 chairs - Parking lot - Security guard - Back up generator - 9 hours Crystal Waves Hotel & Resort and Events Center Talavera, Nueva Ecija 125,000 Food and Beverage Packed meals D (P205) - Sweet and Sour pork - Pancit canton - Plain rice - drinks Erlinda’s by Crystal Waves Talavera, Nueva Ecija 500 pax = P102,500 Photos and Videos - Photographer - Videographer 136 Studio Cabanatuan City 09610109190 P 30,000
  13. 13. Sound system and lights - Speaker with good quality sound - Sound operator - Wireless microphones - Lights - 9 hours Sir M Pro Lights and sounds Brgry. Villa Cecillia San Isidro, Nueva Ecija P 30,000 Stage set up - Arrangement of stage Instinct Event Decorator and Stage Set -Up P 20,000 Guest Speaker - Giving a Morning Speech - Honorarium 50k each • Lloyd Luna • Toni Miranda P100 , 000 Host and Speaker - Host for the conference and games in the afternoon Carl Pascua Professional Event host, Singer and Entertainer Cabanatuan City, Nueva Ecija P 10,000
  14. 14. Ushers and Usherettes - Staffs of LV events - Staffs of Crystal Waves La vita Events Crystal waves P 5,000 Gifts and Certificates - Gift Token for Guest speakers - Certificates P 10,000 Medical kits and Certificates - Medical kits - Certificates - 500 sets Payawal printing shop P 27,500 Professional Fee P 60,000 Contingency Fund P 60,000 Total P 600,000
  15. 15. TIME FLOW ALLOTED TIME IN CHARG 8 AM – 8:30 AM - Arrival of attendees and Guest Speaker - Registration 30 minutes Ushers an 8:30 – 8:40 AM - Welcoming the VIP and guest - Opening Remarks 10 minutes Host 8: 40 – 9 AM Introduce the 1st guest speaker Plenary talk 20 minutes Host Toni Miran 9 AM – 10 AM - First guest speaker discussion about leadership 1 hour Guest Spe ( Toni Mira 10 AM – 10: 10 AM - For entertaining and singing of a Host 10 minutes Host and S 10: 10 – 10 : 40 AM Games 40 minutes Host Ushers an
  16. 16. TIME FLOW ALLOTED TIME IN CHARGE 11 AM – 12 PM - Acknowledgment for the sponsor - Leadership talks and business talks 1 hour Host and Guest speaker 12 PM - 1PM - Lunch break 1 hour Food caterer and staff 1PM – 1: 20 PM - Catching up and Pep talk - Introducing of Second Guest speaker 20 minutes Host 1:20 – 2:10 PM Plenary talk 1 hour Lloyd Luna 2: 20 – 2: 30 PM Awarding of Certificates to the Guest Speakers and Giving Tokens - Picture taking 10 minutes Host Ushers and usherettes 2: 30 – 3 PM Giving certificates to the 500 Attendees 30 minutes Host Ushers and usherettes
  17. 17. 3 PM – 3:30 PM Association of all Attendees and Guest 30 minutes 3:30 PM – 4 PM Closing remarks Departure of all attendees and Guests 30 minutes Host
  18. 18. POSSIBLE RISK POSSIBLE SOLUTION Presence of pick pockets There’s a marshals in every corner and presence of working CCTV in the venue Medical Emergency There’s an standby by medic in charge to took care of the ncidents Lack of parking space There’s a provided parking lot for all the attendees Fortuitous events Staff preparedness and alertness in every situation
  19. 19. Safety and transportation There’s a provided transportation bus for the attendees Company profile  Events was established last March 26, 2016 by its founder name . It is located at location organizes different events such as variety shows, birthdays, anniversaries, weddings, debut, etc.  Mission:  To be the country’s one of the leading Event organizer that delivers high quality, value-driven services while focusing on the uniqueness and peculiarities of our clients project.  Vision:  To ensure client satisfaction and loyalty as we deliver personal and unique experiences that are beyond expectation and create long term loyal relationship by consistently providing outstanding service.  Trusted Events Planning Services Provider Best Choice Awards 2019  Premier Quality Event Planning Specialist 6TH Elite Business and Leadership Awards 2019  Premier Quality Event Planning Specialist 6TH Elite Business and Leadership Awards 2019  Top Choice Quality Events & Wedding Planning Specialist Philippine Top Choice Awards For Excellence and Outstanding Achievers 2019
  20. 20.  Best Quality Event Planning Services Provider (Davao) Q Asia’s National Product Quality Excellence Awards 2018 October 26, 2022 Ms. Roselle Suldao ( Brgy. Aduas Secretary) Brgy. Aduas, Cabanatuan City, Nueva Ecija Dear Ms. Suldao and Brgy. Chairman’s, Greetings! I wish an advance happy fiesta to barangay Aduas Norte, Aduas Sur and Aduas Centro. We hope, may your celebration of Fiesta be filled with sunshine, smiles and laughter. Thank you for contacting La Vita Events to organize your barangay’s Variety show on the upcoming fiesta. La Vita Events has been in the industry for 7 years yet we have organized different events already such as weddings, debuts, seminars, birthdays, , premier shows and variety’s in different places in the Philippines. Our team is very much excited to be part of your Barangay’s fiesta Variety Show themed “RUNNING MAN IN ADUAS”. La Vita Events will surely give you the most unforgettable moments with your ka-barangay’s. Attached here with is the INITIAL DRAFT of the event. Feel free to input your suggestions and requests. Again, Advance Happy Fiesta to Barangay Aduas Norte, Aduas Sur and Aduas Centro. Thank you! coordinator
  21. 21. Oct 26, 2022 Smart Telecom Company Avon Personal Collection Dear Sponsors, Our annual event, Fiesta will take place on December 19,2022 at NEHS Oval. Our theme this year is RUNNING MAN ADUAS, and we’re looking to raise fund for our raffles and other needs. We can’t meet our goal without the help of people/companies like you/yours. That’s why I’m writing to you. Would you consider making a donation of 20,000 pesos to help sponsor our event? By giving to Running Man Aduas, you’ll be able to help us to accomplish our goal to bring joy and raffles to our ka-barangay this Fiesta. In appreciation of your anticipated donation, we are going to acknowledge your donation with a big heart. We hope that we can count on your help to make this year’s event one of our best yet! Please include your donation in the self-addressed and stamped envelope included in this letter or come by our offices at Brgy. Aduas Norte, Cabanatuan City to make a contribution. Thank you in advance for your sponsorship! We hope to see you at Running Man Aduas Sincerely, Chairman’s of Aduas
  22. 22. October 26, 2002 Rowena Bautista Principal Sub: Permission Request to Use a Venue Dear Ma’am or Sir, I am writing this letter to request you for the use of your School oval for variety show of Aduas on December 19, 2022 for 3 and a half hours. It is stated that plan on hosting a variety show at your school oval. What we actually do is that we organize a variety show that will use a whole Oval area and Grandstand. Moreover, I assure you as the head of my production team that no vulgarity, misuse of the venue or any other thing will happen that shall prove harmful to you. If anything unfortunate tends to happen I am ready to pay the fine. I hope that you will permit us to use your venue for the day and happily participate in the event as this event is not just for us, it’s for the music industry of our country. Thanking you and best regards, Chairman’s of Aduas
  23. 23. Venue Nueva Ecija High School Oval Sound System, lights and stage RDE Lights and Sounds Game equipment's others Strong media Corp Foods and Drinks for participants Dina’s Catering
  24. 24. Photographer and Videographer Strong media Corp Prize Suzuki Philippines Venue NEUST Sumacab Campus
  25. 25. Sound System, lights and stage Triple E Lights and Sounds Game equipment's others JCE Inflatables and Party Needs Foods and Drinks for participants Shaun’s Catering Photographer and Videographer Nice Print Photos Prize Yamaha
  26. 26. TIME FLOW ALLOTED TIME IN CHARGE 5:00 – 5:30 PM Registration and Arrival of Audience 30 minutes Event coordinator an 5:30 – 6:00 PM Opening Ceremony - Speech or mayor and barangay chairman’s 30 minutes Host Luis Manzano 6: 15 – 6: 30PM Participants Entrance and Introduction and Interviews 15 minutes Host 6:30 – 6: 45 PM Start of First Game 15 minutes Host and Production coordinator 6: 45 – 7:00 PM Entertainment of Comedians and Raffle 15 minutes
  27. 27. 7:00 – 7: 20 PM Second Game 20 minutes Host and Production coordinator 7: 20 – 7:30 PM Interview for the remaining participants 10 minutes Host and Production TIME FLOW ALLOTED TIME IN CHARGE 7:30 – 7:45 PM Acknowledgement message for the sponsors 15 minutes Barangay Chairman’s 7: 45 – 8: 00 PM Raffle 15 minutes Host
  28. 28. 8: 00 – 8: 20 PM Final Round 20 minutes Host and Production Team 8:20 – 8:40 PM Announcing of Winner and Interview 20 minutes Host 9:00 – 9:20 PM Awarding and Closing ceremony 20 minutes Host Event Venue Rental fee 50,000 Sounds system, lights and stage rental fee 40,000 Game equipment package 240,000 Registration fee 0
  29. 29. Raffle sponsor 0 Photographer and videographer 20,000 Host and guest entertainer 200,000 Food and drinks Dina’s catering sponsored 10,000 20,000 Prize Nmax = 150,000 2nd prize motor = 60,000 3rd prize cash = 20,000 Professional fee 100,000 Contingency fund 100,000 Total 1,000,000 Possible Risk Possible Solution Available Parking Spaces Coordinate with nearby parking lot
  30. 30. Medical Emergencies Provide standby medics and ambulance Presence of Pickpockets provide security guards for safety Aggressive Behavior provide security guards for safety Unpredictable weather provide tents for open areas Over crowds Provide extra space and tents

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